IP Legal Assistant & Paralegal — Onsite with Great Benefits

Valero; San Antonio (TX); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

401(k) match

Health insurance

Onsite facilities

Job summary

Valero is seeking a Legal Assistant (Paralegal) to provide legal and administrative support for commercial contracting, IP portfolio management, regulatory compliance, and legal operations in the US. The role collaborates with in-house counsel, business stakeholders, outside counsel, and international affiliates to manage contracts, trademarks, patents, licensing matters, and legal records.

The position requires strong organization, attention to detail, and the ability to manage multiple

Qualifications

• High School Diploma or GED required.
• 3+ years of experience in a legal department, law firm, intellectual property, or legal operations environment required.
• Able and willing to work on-site, in-person at the Valero San Antonio location, required.
• Bachelor’s degree preferred.
• Certificate from accredited paralegal training program preferred.

Responsibilities

• Update and maintain legal templates, forms, and standard agreements.
• Prepare amendments, contract execution documents, and related legal records.
• Assist attorneys with contract review and revision processes.
• Maintain accurate contract files and tracking systems.
• Maintain and manage U.S. trademark portfolios, including applications, renewals, docket tracking, and recordkeeping.
• Coordinate with outside counsel, international affiliates, and business personnel regarding trademark prosecution and maintenance activities.
• Assist with international trademark matters, including coordination of filings, renewals, status reporting, and related administrative activities.
• Manage trademark watch services, review watch reports, and coordinate follow-up actions such as cease and desist letters and opposition filings as appropriate.
• Coordinate with outside counsel and inventors regarding patent filing and prosecution activities.
• Administer patent maintenance fee payments, subscription services, and related vendor relationships.
• Support copyright compliance initiatives, including authorized reuse of copyrighted materials and related licensing requirements.
• Administer corporate copyright licensing programs and conduct periodic compliance reviews and surveys.
• Manage renewals and administration of performing rights organization licenses and related agreements.
• Maintain regulatory licensing dockets and databases.
• Coordinate with outside counsel and internal stakeholders to ensure timely filings, renewals, and regulatory compliance.
• Monitor deadlines and maintain accurate records related to licenses and permits.
• Coordinate legal vendor invoicing, budgeting, and expense tracking for intellectual property and licensing matters.
• Prepare annual budget estimates and forecasts related to intellectual property and legal operations activities.
• Track outside counsel engagements and review billing information for accuracy.
• Maintain legal records, databases, and reporting tools.
• Conduct legal, regulatory, and business-related research to support attorneys and business clients.
• Retrieve and organize industry publications, regulatory materials, and other legal resources.
• Prepare summaries, reports, spreadsheets, and presentations as needed.

Skills

Legal experience

Paralegal

Attention to detail

Organizational skills

Education

High School Diploma or GED

Bachelor’s degree preferred

Tools

Trademark docketing systems

Patent docketing systems

Legal AI software

Job description

Valero is seeking a Legal Assistant (Paralegal) to provide legal and administrative support for commercial contracting, IP portfolio management, regulatory compliance, and legal operations in the US. The role collaborates with in-house counsel, business stakeholders, outside counsel, and international affiliates to manage contracts, trademarks, patents, licensing matters, and legal records.

The position requires strong organization, attention to detail, and the ability to manage multiple