IP Billing Supervisor

Morgan, Lewis & Bockius LLP; Washington (District of Columbia); Hybrid; USD 75,000 - 100,000; Full time

Benefits offered by this job

Medical coverage

Parental leave

Vacation and holiday leave

Life and accident insurance

Job summary

Morgan, Lewis & Bockius LLP, based in Washington, DC, is seeking an experienced IP Billing Supervisor. This role involves supervising a team, ensuring accurate billing processes, and supporting partners in managing client inventories.

The ideal candidate should have a bachelor's degree and extensive billing experience, as well as excellent leadership and interpersonal skills. The position offers a hybrid work model, providing a balance of remote and in-office work.

Qualifications

• Minimum of seven years of billing or accounting experience, including three years in a supervisory role.
• Experience with 3E Billing is preferred.
• Strong leadership skills and ability to think critically.

Responsibilities

• Supervise a team of IP Billing Specialists.
• Ensure accurate and timely preparation of client bills.
• Lead the training of employees and manage performance evaluations.

Skills

Leadership skills

Attention to detail

Written communication

Time management

Interpersonal skills

Education

Bachelor's degree

Tools

Microsoft Office

3E Billing

Job description

Morgan, Lewis & Bockius LLP, one of the world's leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking to hire a IP Billing Supervisor to join our Intellectual Property Patent Support Unit (PATSU). The IP Billing Supervisor will be responsible for supervising a team of IP Billing Specialists, ensuring the accurate and timely preparation of client bills for assigned clients and matters and supporting the partners with managing their client inventories.

This position will reside in our Washington, DC office with a hybrid in-office/remote working schedule. Flexibility with overtime is required.

Key responsibilities of this position may include:

• Performing all tasks in support of Senior Manager of Patent Support Services while managing assigned clients and collaborating with IP Patent Prosecution team and Attorneys.
• Leads the training of employees; planning, assigning, and directing work assignments; assists the senior manager in interviewing, hiring, appraising performance; addressing complaints and resolving problems.
• Updates and improves the firm's Patent billing processes and procedures.
• Supports the Partners by managing all aspects of billing for assigned clients and matters and monitoring unbilled and accounts receivable balances.
• Reviews matter set up to ensure compliance with rate agreements and outside counsel guidelines.
• Ensures the matter set‑up, prebill review, rates, billing requirements (including eBilling, as appropriate), and client‑required reporting is correct.
• Facilitates set‑up and provides reporting for budgets, alternate fee arrangements and accrual requests. Assistance will be provided from Firm Finance when needed for more complex reporting requirements.
• Reviews time entries based on client and matter requirements (block billing, task codes, summer associate time etc.). Reviews cost entries for compliance and make Partner aware of any issues.
• Proactively contacts assigned new partners to assist with reviewing client agreements and rate set up, reviewing billing procedures and expectations, ensuring all required billing setups are in place.
• Demonstrates solid judgment and diplomacy when executing Partner requests, and when interacting with team members and senior management. Assumes responsibility for maintaining the highest level of confidentiality of all financial and systems‑related information.
• Leads by example; establishes clear expectations; sets direction and priorities; ensures that work levels are balanced among all staff; resolves internal staff issues in a timely manner; keeps staff informed of all appropriate information; builds effective team; delegates at appropriate level.
• Facilitates the development of staff by providing opportunities and support; provides timely feedback on work product; regularly coaches, evaluates, and recognizes staff performance and accomplishments.
• Leads special projects and overflow work.
• Assists with On Accounts, credit notes and other high‑level billing tasks.
• Generates and distributes demand and monthly proformas to billing attorneys; Processes edits, transfers, and changes as directed by billing attorney.
• Produces draft bills for approval.
• Cooperatively works with billing attorneys and secretaries to prepare final bills to forward to clients.
• Researches client account activities, resolving billing inquiries, and generating reports on demand.
• Performs other duties as assigned.

Education and Qualifications

• A bachelor's degree from a four‑year college or university; and
• A minimum of seven (7) years of billing or accounting experience, with three (3) years in a lead or supervisory role strongly preferred; or
• An equivalent combination of education and experience.
• Experience with 3E Billing preferred.
• Experience supporting Intellectual Property attorneys and staff preferred.
• Excellent written and verbal communication skills.
• Strong proofreading skills and exceptional attention to detail.
• Time management and organizational skills to prioritize work.
• Strong leadership skills and ability to think critically and see "big picture" effects.
• Self‑starter with a professional demeanor and ability to work independently with minimal supervision.
• Strong interpersonal skills and ability to build relationships with a wide range of individuals with differing opinions and diverse personalities.
• Proficiency with Microsoft Office, iManage, and ability to adapt to new software programs.
• Candidates must possess a team‑oriented attitude.

Benefits

• Medical coverage, with a variety of plans
• Health care and dependent care reimbursement accounts
• Domestic partner coverage
• Parental leave
• Vacation and holiday leave
• Life and accident insurance
• Income protection, including sick leave, salary continuation, and long term disability.

Morgan, Lewis & Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value inclusion and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.

Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.

California Applicants

Persuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information.

Morgan, Lewis & Bockius, LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability, religious belief, or other reason protected by applicable law. If you believe you need a reasonable accommodation during the application process, please contact Talent Acquisition at 888.534.5003 or [e-mail]

All employment relationships with the firm will be on an "at‑will" basis, meaning that the firm may modify the terms and conditions of your employment at any time, and that either you or the firm will be free to end the relationship at any time with or without cause and with or without advance notice, although reasonable notice would be expected.