IP Administrative Assistant

Procopio, Cory, Hargreaves & Savitch LLP; California (MO); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Flexible spending accounts

Health savings accounts

Employee Assistance Program

Wellness incentives

401(k) profit-sharing program

Generous paid time off

Job summary

Procopio, Cory, Hargreaves & Savitch LLP in downtown San Diego seeks an IP Administrative Assistant to support the IP team, including attorneys, staff, and clients. The role involves coordinating onboarding with the Conflicts Department, opening matters with the Docketing Department, and performing general administrative tasks for attorneys.

The ideal candidate has at least one year of legal support experience, strong Microsoft Office skills, and familiarity with IP software.

Qualifications

• At least one year of legal support experience.
• Strong Microsoft Office skills required.
• Knowledge of IP software and USPTO systems preferred.

Responsibilities

• Coordinate onboarding of new clients with the Conflicts Department.
• Open new matters for existing clients with the Docketing Department.
• Provide administrative support to attorneys, staff, and clients, including expense reimbursements.
• Schedule meetings, arrange travel and seminars, and manage documents.
• Review incoming USPTO communications.

Job description

Procopio is seeking an IP Administrative Assistant to join our dynamic IP team in our downtown San Diego office. This position will provide administrative support to the IP team, including attorneys, staff, and clients, and will be an integral part of our mission to deliver exceptional IP services to our clients.

The IP Administrative Assistant will be responsible for coordinating onboarding of new clients with the Conflicts Department, coordinating opening of new matters for existing clients with the Docketing Department, performing administrative tasks for attorneys, such as expense reimbursement requests, meeting scheduling, travel and seminar arrangements, and document management, and reviewing incoming USPTO communications.

The ideal candidate is an experienced professional with exceptional organizational, communication, and prioritization skills. Candidates must be detail-oriented, able to manage competing priorities, and comfortable working independently while collaborating with attorneys, staff, and clients.

Qualified candidates should have at least one year of legal support experience. Some knowledge of USPTO systems (Patent Center, Trademark Center, and TSDR) is preferred but not required. Strong Microsoft Office skills are required. Experience with FoundationIP and other IP legal software is preferred but not required.

Procopio’s Culture of Excellence drives a collaborative and service-oriented environment. Our commitment to diversity and inclusion is an important part of our culture. Procopio has been recognized by Diversity Lab as a Mansfield Plus firm for advancing diverse attorneys into leadership roles and has been consistently ranked among the U.S. News – Best Lawyers® Best Law Firms.

Procopio offers generous total compensation packages. Typical pay range is from $65,000 - $75,000, depending on experience. If your pay expectation is outside this range, we still encourage you to apply. Bonuses are awarded in recognition of individual and firm performance.

Full-time employees can participate in our comprehensive benefits program, including medical (HMO/PPO plans), dental (HMO/PPO plans), vision, flexible spending and health savings accounts, an Employee Assistance Program, firm wellness incentives, a 401(k) profit-sharing program, and a generous paid time off policy.

• Medical (HMO/PPO plans)
• Dental (HMO/PPO plans)
• Vision
• Flexible spending and health savings accounts
• Employee Assistance Program
• Firm wellness incentives
• 401(k) profit-sharing program
• Generous paid time off policy

Procopio is an equal opportunity/affirmative action employer and encourages applications from women, people of color, persons with disabilities, and LGBTQ+ individuals.

We are committed to fostering an inclusive workplace and do not discriminate on any basis protected by law.