IP Admin Senior Analyst

Clarivate; Tempe (AZ); Hybrid; USD 50,000 - 76,000; Full time

Job summary

Clarivate is seeking a Senior IP Analyst to join our Filing & Prosecution Team. You will provide filing and prosecution support through docketing, paralegal services, Recordals, IDS, and reference management for customers in a global, customer-centric culture.

The role offers hybrid work in the US, with 2–3 days in the office. The base salary ranges from $50,000 to $76,000 USD per year, plus bonus and benefits, reflecting experience and qualifications.

Qualifications

• Associate's degree or equivalent relevant work experience.
• 1+ years of patent paralegal and docketing experience.
• Experience using IP management software.
• Experience in Microsoft Suite: Outlook, Word and Excel.

Responsibilities

• Interacting with internal and external stakeholders, expresses ideas, organizes and delivers information appropriately in a virtual, highly matrixed and global environment
• Plans and organizes tasks and work responsibilities to achieve objectives. Adheres to organizational policies and procedures
• Process incoming and outgoing domestic and international communications in IP management software
• Routinely review and file prosecution related documents with the USPTO for all stages of prosecution. Also coordinate and facilitate timely instructions to foreign agents in order to meet deadlines for non-US patent or trademark prosecution deadlines
• Manage, create and maintain documents on behalf of customers as per their directions including but not limited to: scanning and filing of incoming documents, retrieving, sending requested documents to customers, unfiled matters, file intakes and file transfers
• Prepare documents for signature and collaborate with customer contacts to fulfil requirements of various patent offices as requested, including but not limited to: Intellectual Property applications (domestic and international), Information Disclosure Statements (IDS), formalized priority claims, formal documents such as ADS, Power of Attorney, PCT forms and other forms as needed
• Maintain customer docket and run reports as appropriate and correspond internally and externally regarding deadlines and status of applications
• Develop and maintain a working knowledge of domestic and international intellectual property office rules and procedures
• Assist in establishing policies and procedures to ensure quality improvement efforts will meet or exceed internal and external customer needs and expectations
• Document and track daily work in time-tracking system within prescribed deadlines and SLA’s
• Liaise with all areas of the business where/when defined to meet customer expectations by ensuring adherence to the agreed or required service levels

Skills

Patent paralegal & docketing

IP management software

Microsoft Office (Outlook, Word, Excel

Education

Associate's degree or equivalent relevant work experience

Tools

Memotech

Foundation IP

IP Manager

The IP Management System

Inprotech

IPFolio

Job description

We are seeking a Senior IP Analyst to join our Filing and Prosecution Team at Clarivate. In this role, you will be responsible for providing filing & prosecution support through docketing, paralegal services, Recordals, Information Disclosure Statements (IDS), and/or reference management to customers and delivering excellent support in alignment with our customer‑centric culture. This position is subject to U.S. export control requirements under the Export Administration Regulations ("EAR") and International Traffic in Arms Regulations ("ITAR").

About You – Experience, Education, Skills, And Accomplishments

• Associate's degree or equivalent relevant work experience
• 1+ years of patent paralegal and docketing experience
• Experience using IP management software
• Experience in Microsoft Suite: Outlook, Word and Excel

It would be great if you also had...

• 2+ years of experience using Memotech, Foundation IP, IP Manager, The IP Management System, Inprotech, or IPFolio
• U.S. and foreign patent docketing and trademark filing & prosecution experience
• A paralegal certificate from an ABA approved program is a plus

What will you be doing in this role?

• Interacting with internal and external stakeholders, expresses ideas, organizes and delivers information appropriately in a virtual, highly matrixed and global environment
• Plans and organizes tasks and work responsibilities to achieve objectives. Adheres to organizational policies and procedures
• Process incoming and outgoing domestic and international communications in IP management software
• Routinely review and file prosecution related documents with the USPTO for all stages of prosecution. Also coordinate and facilitate timely instructions to foreign agents in order to meet deadlines for non-US patent or trademark prosecution deadlines
• Manage, create and maintain documents on behalf of customers as per their directions including but not limited to scanning and filing of incoming documents, retrieving, sending requested documents to customers, unfiled matters, file intakes and file transfers
• Prepare documents for signature and collaborate with customer contacts to fulfil requirements of various patent offices as requested, including but not limited to: Intellectual Property applications (domestic and international), Information Disclosure Statements (IDS), formalized priority claims, formal documents such as ADS, Power of Attorney, PCT forms and other forms as needed
• Maintain customer docket and run reports as appropriate and correspond internally and externally regarding deadlines and status of applications
• Develop and maintain a working knowledge of domestic and international intellectual property office rules and procedures
• Assist in establishing policies and procedures to ensure quality improvement efforts will meet or exceed internal and external customer needs and expectations
• Document and track daily work in time-tracking system within prescribed deadlines and SLA’s
• Liaise with all areas of the business where/when defined to meet customer expectations by ensuring adherence to the agreed or required service levels

About The Team

Come join our Filing & Prosecution Team! Clarivate is the global leader in Intellectual Property software and tech‑enabled services, serving over 12,000 law firm and corporate customers every day. Our commitment is to give IP professionals the information, insight and technology they need to manage the world’s ideas. We have the insight, experience and global expertise to create, protect, maintain and maximize IP assets on a global scale.

Hours of Work

• Full Time, permanent position
• We are prioritizing hiring in a hybrid work model working 2-3 days a week in one of our US offices. However, we encourage applicants of all US states to apply

Compensation - US Only

The expected base salary for this position is $50,000 - $76,000 USD per year. This role is eligible for bonus earnings. Individual pay is based upon experience, education, skill and ability, expertise, and relevant factors.

In addition to a competitive remuneration package, you will be eligible to participate in a benefits package that includes medical, dental, prescription drug, life insurance, 401k with match, long term disability coverage, vacation, sick time, volunteer time, discount programs, and many more.

At Clarivate, we are committed to providing equal employment opportunities for all qualified persons with respect to hiring, compensation, promotion, training, and other terms, conditions, and privileges of employment. We comply with applicable laws and regulations governing non‑discrimination in all locations.