IP Admin Senior Analyst

Clarivate Analytics; Ann Arbor (MI); On-site; USD 50,000 - 76,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Prescription drug coverage

Life insurance

401(k) match

Long-term disability

Paid time off

Volunteer time

Job summary

Clarivate seeks a Senior IP Analyst to support filing and prosecution with docketing, paralegal services, recordals, IDS, and reference management for customers. This role aligns with a customer‑centric culture and follows EAR/ITAR export controls.

Responsibilities include managing IP docketing, processing communications, coordinating with agents for US/foreign filings, and maintaining documents and reports in a timely manner.

Qualifications

• Associate’s degree or equivalent relevant work experience.
• 1+ year of patent paralegal and docketing experience.
• Experience using IP management software.
• Proficiency in Microsoft Outlook, Word, and Excel.
• 2+ years using Memotech, Foundation IP, IP Manager, The IP Management System, Inprotech, or IPFolio.
• U.S. and foreign patent docketing and trademark filing & prosecution experience.
• Paralegal certificate from an ABA-approved program is a plus.

Responsibilities

• Interact with internal and external stakeholders, express ideas, organize, and deliver information in a global environment.
• Plan and organize tasks and work responsibilities to achieve objectives.
• Adhere to organizational policies and procedures.
• Process incoming and outgoing domestic and international communications in IP management software.
• Review and file prosecution‑related documents with the USPTO for all stages of prosecution; coordinate timely instructions to foreign agents for non‑US patent or trademark deadlines.
• Maintain customer documents: scanning and filing incoming documents, retrieving and sending requested documents, unfiled matters, file intakes, and file transfers.
• Prepare documents for signature and collaborate with customer contacts to fulfill requirements of various patent offices, including IDS, priority claims, ADS, power of attorney, PCT forms, and other necessary forms.
• Maintain customer docket and run reports; correspond internally and externally regarding deadlines and status of applications.
• Develop and maintain a working knowledge of domestic and international intellectual property office rules and procedures.
• Assist in establishing policies and procedures to ensure quality improvement efforts meet or exceed internal and external customer needs and expectations.
• Document and track daily work in a time‑tracking system within prescribed deadlines and service‑level agreements.
• Liaise with all business areas to meet customer expectations by ensuring adherence to agreed or required service levels.

Skills

Paralegal experience

Docketing experience

Communication

Time management

Education

Associate’s degree or equivalent

ABA-approved Paralegal certificate

Tools

Memotech

Foundation IP

IP Manager

The IP Management System

Inprotech

IPFolio

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

We are seeking a Senior IP Analyst to join our Filing and Prosecution Team at Clarivate. In this role, you will provide filing and prosecution support through docketing, paralegal services, recordals, information disclosure statements (IDS), and reference management to customers, aligning with our customer‑centric culture. This position is subject to U.S. export control requirements under the Export Administration Regulations (EAR) and International Traffic in Arms Regulations (ITAR).

Responsibilities

• Interact with internal and external stakeholders, express ideas, organize, and deliver information appropriately in a virtual, highly matrixed and global environment.
• Plan and organize tasks and work responsibilities to achieve objectives.
• Adhere to organizational policies and procedures.
• Process incoming and outgoing domestic and international communications in IP management software.
• Review and file prosecution‑related documents with the USPTO for all stages of prosecution; coordinate timely instructions to foreign agents for non‑US patent or trademark deadlines.
• Maintain customer documents: scanning and filing incoming documents, retrieving and sending requested documents, unfiled matters, file intakes, and file transfers.
• Prepare documents for signature and collaborate with customer contacts to fulfill requirements of various patent offices, including IDS, priority claims, ADS, power of attorney, PCT forms, and other necessary forms.
• Maintain customer docket and run reports; correspond internally and externally regarding deadlines and status of applications.
• Develop and maintain a working knowledge of domestic and international intellectual property office rules and procedures.
• Assist in establishing policies and procedures to ensure quality improvement efforts meet or exceed internal and external customer needs and expectations.
• Document and track daily work in a time‑tracking system within prescribed deadlines and service‑level agreements.
• Liaise with all business areas to meet customer expectations by ensuring adherence to agreed or required service levels.

Qualifications

• Associate’s degree or equivalent relevant work experience.
• 1+ year(s) of patent paralegal and docketing experience.
• Experience using IP management software.
• Proficiency in Microsoft Outlook, Word, and Excel.
• 2+ years of experience using Memotech, Foundation IP, IP Manager, The IP Management System, Inprotech, or IPFolio.
• U.S. and foreign patent docketing and trademark filing & prosecution experience.
• Paralegal certificate from an ABA‑approved program is a plus.

Benefits

• Competitive base salary of $50,000‑$76,000 USD per year, with eligibility for bonus earnings.
• Health, dental, and prescription drug insurance.
• Life insurance.
• 401(k) with employer match.
• Long‑term disability coverage.
• Paid vacation, sick time, and volunteer time.
• Discount programs and additional benefits.

Equal Employment Opportunity

Clarivate is committed to providing equal employment opportunities for all qualified persons with respect to hiring, compensation, promotion, training, and other terms, conditions, and privileges of employment. We comply with applicable laws and regulations governing non‑discrimination in all locations.