INVOICE AND INVENTORY SPECIALIST

State of Florida; Tallahassee (FL); On-site; USD 39,000 - 43,000; Full time

Job summary

The State of Florida is seeking an INVOICE AND INVENTORY SPECIALIST for the Department of Corrections. This role includes essential duties like managing invoices and inventory, ensuring efficient operation in technology management. The position offers competitive benefits including health insurance, paid leave, and retirement plans.

Benefits

Paid vacation, sick leave, and holidays

Comprehensive health and life insurance

Tuition-Free college courses

Retirement Plans

Qualifications

• Experience certifying invoices for payment.
• Able to lift 50+ pounds.

Responsibilities

• Review, certify, and submit invoices for payment.
• Monitor telecom invoices and resolve billing issues.
• Maintain accurate IT hardware data and resolve inventory issues.

Skills

Invoice certifying

Vendor communication

Inventory management

Job description

Press Tab to Move to Skip to Content Link

Select how often (in days) to receive an alert:

The State Personnel System is an E-Verify employer. For more information click on ourE-Verify Website .

Requisition No:854016

Agency: Department of Corrections

Working Title: INVOICE AND INVENTORY SPECIALIST

Position Number:70023501

Salary: $39,320.81 - $42,993.65 annually

ADVERTISING TITLE: GOVERNMENT OPERATIONS CONSULTANT I - INVOICE AND INVENTORY SPECIALIST

This open competitive advertisement is for a Career Service position located at Central Office in the Office of Information Technology

The mission of the Office of Information Technology at the Florida Department of Corrections is to provide reliable, secure, and innovative technology solutions that support the Department's operations and enhance its ability to achieve its goals. This includes ensuring the efficient management of information systems, delivering high-quality IT services, and fostering technological advancements to improve overall departmental performance and public safety.

This position is not a telework position and is required to report to the FDC office in the area it serves.

JOB DUTIES:

• Invoice Master: Review, certify, and submit invoices for payment, ensuring accuracy and tracking late or missing payments.
• Vendor Communicator: Monitor telecom invoices, resolve billing issues, and communicate with vendors to obtain missing information and reconcile errors.
• Shipment Handler: Receive and transport IT products, verify deliveries, and manage return shipments, keeping everyone informed on delivery status.
• Inventory Guru: Maintain accurate IT hardware data, resolve inventory issues, and serve as the primary contact for the Property and Inventory Section.
• Report Creator: Generate and analyze reports to assist management, providing recommendations and leading assignments with a positive, can-do attitude.

BENEFITS:

• Paid vacation, sick leave, and holidays.
• Comprehensive health insurance and life insurance with accidental death and dismemberment benefits.
• Supplemental Dental, Vision, Life, Disability and Hospitalization insurance.
• Tuition-Free college courses.
• Retirement Plans with the Florida Retirement System:
  • Pension Plan (Traditional Retirement Pension Plan)
  • Investment Plan (401(K)-Type Retirement Plan)
  • Deferred Retirement Option Program (Drop)
  • Deferred Compensation
  • Recently Retired? Beginning July 1, 2024, there is no longer a reemployment limitation; beginning with the 7th calendar month from the member's distribution date, there are no restrictions on working for an FRS employer. You will not be required to repay any prior distributions, and you may continue receiving distributions from the Investment Plan or Pension Plan without interruption.

REQUIREMENTS:

• Experience certifying invoices for payment.
• Able to lift 50+ pounds.

PREFERRED QUALIFICATIONS:

• Experience receiving deliveries of information technology and/or any products.
• Experience creating requisition in MyFloridaMarketPlace (MFMP).

Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks.

ADDITIONAL INFORMATION:

BACKGROUND SCREENING REQUIREMENT

The Florida Department of Corrections requires all job applicants and volunteers to pass a Level 2 background check as per Chapter 435, Florida Statutes. This check must be completed before they can start working or volunteering.

EMPLOYMENT ELIGIBILITY

The Florida Department of Corrections (FDC) only hires U.S. citizens and those authorized to work in the U.S. FDC uses E-Verify to confirm an employee’s eligibility to work after completing the I-9 form.

For online application issues, call the People First Service Center at 1-877-562-7287. Applications will be accepted until 11:59 PM EST on the closing date.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

Location:

TALLAHASSEE, FL, US, 32399 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32310

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time