Investor Relations Coordinator

BXP, Inc.; Massachusetts; On-site; USD 75,000 - 105,000; Full time

Benefits offered by this job

Medical and dental coverage

Retirement savings plan with company 0

Backup childcare

Educational assistance

Employee support programs

Commuter transit subsidy

Job summary

BXP, Inc. is seeking an Investor Relations Coordinator to support the IR and Finance teams and assist the executive team with special projects. This role coordinates conferences, meetings, tours, roadshows and earnings announcements while preparing presentations and tracking action items across the department.

The position requires solid MS Office skills, effective communication, and the ability to manage multiple priorities, travel for events, and work with executives and external investors.

Qualifications

• BA/BS degree required.
• 3–5 years of progressive experience, preferably in investor relations.
• Real estate finance experience preferred.
• Professional email and phone etiquette with strong written/verbal skills.
• Strong organization, prioritization and deadline management.

Responsibilities

• Field emails and calls from analysts and investors and respond to requests.
• Coordinate IR meetings, conference calls, and property tours.
• Attend weekly dept. meetings and track action items.
• Manage IR calendar and distribute updates to executives weekly.
• Assemble presentations and coordinate visuals for earnings materials.
• Distribute press releases and post materials to investors/analysts.
• Coordinate content for Investor Relations website and annual reports.
• Assist with planning Investor/Analyst Day and earnings conference calls.
• Draft content for LinkedIn and internal company communications.

Skills

Communication

Organization

Time management

Interpersonal skills

Education

BA/BS degree

Tools

PowerPoint

Excel

Word

Outlook

Job description

• Support the Investor Relations and Finance Departments. As needed, provide support and special project assistance to the Executive Team
• Responsible for coordination and logistics related to Investor Relations including conferences, investor meetings, property tours, roadshows and quarterly earnings announcements

Job Description

Primary Purpose of Position:

• Support the Investor Relations and Finance Departments. As needed, provide support and special project assistance to the Executive Team
• Responsible for coordination and logistics related to Investor Relations including conferences, investor meetings, property tours, roadshows and quarterly earnings announcements

Essential Functions:

• Fielding incoming emails and calls from analysts and investors, responding to meeting and information requests as appropriate
• Coordinate IR meetings, conference calls, property tours etc.
• Attend weekly department meetings, document and update list of action items throughout the week
• Manage and track IR calendar of tours and meetings and distribute to executives weekly
• Assemble presentations, distribute research to management and IR team, coordinate audio/visual details, coordinate webcast details, create analysis reports of meeting targets
• Create and update presentations in PowerPoint, including charts, tables, graphs, etc. and maintain the Quarterly Investor Presentation process
• Distribute press releases over Businesswire and ensure materials are posted to the website and distributed to investors and analysts in a timely manner
• Coordinate content updates to Investor Relations website
• Assist in the planning, preparation and execution of major company events, including Investor/Analyst Day
• Reply to e-mails from the company’s IR website or direct them to the appropriate department
• Coordinate travel to IR events for Executive Team
• Process invoices, check requests, expense reports and other interoffice forms
• Assist with oversight of the budget process for IR department
• Assist in accumulating current data from market reports
• Assist in the preparation of management’s speaking engagements, conferences, and "One on-One" investor meetings (to include presentation preparation, agendas, graphics, biographies and travel arrangements)
• Coordinate property tours for all regions, including coordinating with investors, analysts and regional management teams and managing supporting materials
• Research background on investors and analysts, track all meetings and property tours and maintain an accurate list of institutional investors, sell side analysts and prospective investors using Investor Relations CMS
• Oversee, track and ensure timely fulfillment of information requests through web site Investor Relations email account and IR Hotline. Maintain inventory of materials and distribution lists
• Assist with creation and distribution of Annual Report
• Assist in the coordination of the company’s quarterly earnings conference call including the dissemination of the press release and supplemental to the public and existing shareholders, in accordance with the rules and regulations of Regulation FD
• Assist in various department and general office projects such as preparatory work for the Board Meetings
• Draft, coordinate and publish content for LinkedIn and internal Company communication platforms, supporting Investor Relations and broader corporate communications initiatives.

Non-Essential Functions:

• Assist department by updating internal reports.
• Participate in the preparation and assembly of Financing Request Proposals
• Perform other duties or support, as assigned

Requirements and Qualifications:

• BA/BS degree.
• Minimum of 3-5 years of progressively responsible experience required, preferably in an investor relations department
• Related business/industry (real estate finance) experience preferred
• Exceptional and professional email and phone etiquette, along with excellent written, verbal and interpersonal communication skills
• Strong organizational skills with ability to set priorities, manage multiple simultaneous projects and meet deadlines
• Ability to work independently and achieve results, as well as contribute as part of a team
• Ability to interface effectively with all departments of the company and to represent the company in a highly professional manner
• Strong oral and written communication skills
• Strong project management skills and familiarity with event planning
• Adaptability to changing demands
• Ability to produce quality work with attention to detail in a consistent manner
• Ability to work under pressure and within time constraints
• Demonstrated analytical skills
• Proficiency with Microsoft Office products to include Outlook, Word, Excel and PowerPoint, required
• Flexibility with work schedule and ability to work beyond regular business hours on request
• Ability to travel for events if necessary

Physical Requirements:

• Involves work of a general office nature usually performed sitting such as answering the phone and operation of a computer
• Involves work of a general office nature usually performed standing such as operation of a photocopier and a fax machine
• Involves movement between departments to facilitate workflow

Internal and External Contacts:

Interacts both verbally and in writing internally with all levels of employees and externally with a variety of audiences to include: Portfolio Managers, Investment Management firms, commercial real estate brokers, legal counsel, media, NYSE, and stock surveillance firm

Reporting Structure:

• Reports directly to the VP, Investor Relations, who provides oversight and supervision

Reporting Structure:

$75,000 - $105,000. BXP offers a competitive total rewards package including base salary and annual discretionary bonus. The range represents expected base salary; compensation will be determined based on role, skills, experience, qualifications, location, and other job-related factors. Our comprehensive benefits include medical and dental coverage, a retirement savings plan with competitive company match, backup childcare, educational assistance, employee support programs, a generous commuter transit subsidy and more.

BXP is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.