Investment Services Representative

Cape Cod Five; Orleans, Northern (MA, KY); Hybrid; USD 29,000 - 36,000; Full time

Job summary

Cape Cod Five is seeking an Investment Services Assistant to support Investment Officers in the operation and development of the Investment Services program. You will provide excellent customer service to promote long-term client relationships and coordinate with all areas of the bank.

The role requires knowledge of financial products, regulatory compliance, and strong administrative skills to assist with account management and reporting.

Qualifications

• Bachelor's degree or equivalent in Financial Services/Investments.
• Series 7 license and Series 65/66 licenses preferred (or to be obtained after hire).
• Experience in the Financial Services industry is preferred.

Responsibilities

• Process paperwork and transactions, open new accounts, check paperwork for accuracy, transmit documents and checks.
• Set up and maintain client files; ensure files comply with policies and procedures.
• Follow regulatory requirements including OFAC, BSA, etc.
• Enter and monitor mutual funds and stock orders; process annuity purchases.
• Act as liaison between advisor(s) and back office; support product providers.

Skills

Hardworking

Interpersonal skills

Customer service

Education

Bachelor's degree in Financial Services/Investments

Tools

Word

Excel

PowerPoint

Outlook

Job description

• Pay or shift range: $21.55 USD to $26.07 USD
  The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons.

Description

Salary Grade : 13

SUMMARY:

Under the direction of the Osaic Sales Manager and Administrative Officer to assist the Investment Officers in the operation and development of the Investment Services program in conformance with established Bank and Osaic objectives, policies and procedures. This individual provides excellent customer service to promote long term customer relationships and communication with all areas of the bank.

ESSENTIAL JOB FUNCTIONS & RESPONSIBILITIES:

• Process paperwork and transactions, open new accounts, check paperwork for accuracy, transmit documents and checks.
• Set up and maintain client files; retain pertinent statements or other paperwork as needed. Ensure files comply with Osaic and Bank policies and procedures.
• Follow and adhere to all regulatory requirements including OFAC, BSA, etc.
• Scan checks and ensure accuracy of account credits.
• Enter and monitor mutual funds and stocks orders; process annuity purchases.
• Check Items For Attention (IFA) daily, being alert to immediate actionable items.
• Check ACAT transfer status regularly; provide follow up.
• Act as primary liaison between advisor(s) and Osaic back office. Utilize the Advisor Office communication platform.
• Act as liaison between advisor(s) and product providers, troubleshooting when necessary.
• Answer phones, fulfill basic customer requests and elevate complex requests to advisors.
• Contact referrals to set appointments, based on preference of the advisor(s).
• Assist advisor(s) in managing appointment calendars.
• Conduct customer follow-up as needed, including confirmation of customer requests.
• Maintain inventory of sales literature for advisor(s).
• Ensure prospectuses and other literature is current.
• Open and distribute department mail.
• Maintain client database for tracking and follow-up.
• Assist with any mailing to clients and prospects.
• Promote the program and its services internally and externally.
• Provide cost basis data during Tax Season, as needed.
• Work, occasionally, with attorneys and accountants to settle trust accounts, ascertain account values, determine date of death values and re-register stock certificates.
• Monitor and process Required Minimum Distributions (RMD’s) before year end for qualifying clients.
• Mail Financial Check-up Cards to all Pershing, Direct Mutual Fund, Managed Accounts and Annuity clients.
• Prepare performance reports for client reviews.
• Maintain and monitor compliance files to meet regulatory exams.
• Maintain knowledge on investment and bank products and services.
• Participate in special projects and perform additional duties as required.
• Complete ongoing continuing education for designated licenses and banking courses.

QUALIFICATIONS:

EDUCATION & CERTIFICATIONS:

• Bachelors Degree or equivalent experience in Financial Services/Investments.
• Series 7 Securities License and Series 65/66, Insurance and Annuities Licenses preferred (or to be obtained after the hire date).

KNOWLEDGE, SKILLS & ABILITIES:

• Prior experience in the Financial Services Industry or Banking preferred.
• Proficiency in using Word, Excel, PowerPoint, Outlook and specific job applications.
• Proven track record of working with highly confidential client data.
• Strong interpersonal skills and high ethical standards are a must.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.