Investment Operations Specialist, Alternatives

Pitcairn; Conshohocken (Montgomery County); On-site; USD 70,000 - 110,000; Full time

Job summary

Pitcairn seeks an Investment Operations, Alternatives Specialist to support the lifecycle of private equity, private credit, and hedge fund investments. You will handle subscription documents, capital calls, redemptions, and reporting across multiple teams.

The role requires a Bachelor's in business or finance and 2–4 years in financial services with exposure to alternatives in operations such as compliance, fund administration, or reporting. Proficiency in Excel and AI tools is expected.

Qualifications

• Bachelor’s degree in business or finance preferred.
• 2–4 years in financial services with exposure to alternatives in operations such as compliance, fund administration, or reporting.
• Solid understanding of trusts, corporations, and partnerships.

Responsibilities

• Collaborate across teams to implement the firm’s alternative investments strategy at scale.
• Process and submit subscription documents to managers and custodians per fund requirements.
• Follow up with relationship and fund managers to rectify onboarding items and signatures.
• Oversee reporting including committed capital, period-end statements, and tax documents.
• Process wires and capital calls; ensure timely, accurate reflections in the reporting system.
• Perform QC of alternatives performance and resolve issues in holdings data.

Skills

Alternative investments

Operations

Data analysis

Microsoft Excel

Communication skills

Education

Bachelor’s degree in business or finance

Tools

Envestnet Tamarac

Fidelity Wealthscape

Orion

Addepar

BlackDiamond

iCapital

Job description

Pitcairn’s innovative Shared Single-Family Office® model provides unparalleled service to wealthy families and other family offices. Since the firm’s founding in 1923, Pitcairn has helped ultra-high-net-worth families and its members navigate the individual, interpersonal, and institutional challenges that come with wealth. We understand multigenerational family wealth in a way that few other wealth advisory firms do. Our comprehensive family office services include investment advisory, tax, trust and estate planning, risk management, philanthropy, household-level financial services, as well as family education and family governance support.

PRIMARY FUNCTION: The Investment Operations, Alternatives Specialist is responsible for alternative asset administration. This role supports the lifecycle of alternative assets (private equity, private credit, and hedge fund investments), including subscription documents, valuation updates, capital calls, and redemptions, as well as performance and committed capital reporting.

RESPONSIBILITIES:

• Collaborate across multiple teams within the firm to implement Pitcairn’s alternative investments strategy at scale
• Process and submit subscription documents to alternatives managers and custodians adhering to fund requirements and deadlines
• Follow up with Relationship Managers and fund managers to rectify NIGOs and outstanding items related to onboarding, such as gathering or providing additional documents or signatures
• Oversee the reporting process, including committed capital reporting, aggregating period-end statements and tax documents, and security creation and coding
• Processing and book initial wires and capital calls, and collaborate with multiple teams to ensure alternatives activity and period-end market values are reflected timely and accurately in reporting system
• Perform ongoing QC of alternatives performance including detailed quarter-end analysis, identifying and resolving issues related to transactions or holdings data
• Support Pitcairn’s relationship with fintech vendors supporting alternative investment subscriptions and reporting as well as the Operations team’s relationship with various fund managers

EDUCATION/EXPERIENCE:

• Bachelor’s degree with focus on business or finance preferred
• Minimum 2-4 years of experience in financial services industry in a role with high level of exposure to alternatives in an operations capacity such as compliance, fund administration, or reporting
• Solid understanding of various account types and complex entity structures including trusts, corporations, and partnerships

DESIRABLE ATTRIBUTES:

Successful candidates will possess a broad range of skills including:

• Self-motivated with a sense of curiosity, urgency, and accountability
• Analytical thinker with excellent problem-solving and communication skills
• Detail-oriented and able to work effectively both independently and collaboratively within a team environment
• Advanced proficiency with Microsoft Excel and AI tools
• Experience with financial service technology platforms and CRM software (i.e., Envestnet Tamarac, Fidelity Wealthscape, Orion, Addepar, BlackDiamond, iCapital)

Pitcairn is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to their race, color, religion, ancestry, national origin, sex, gender identity, sexual orientation, age, disability, marital status, domestic partner status, status as a parent or medical condition. Pitcairn complies with applicable state and local laws governing non-discrimination in employment in every location in which the Company has facilities. As an investment advisor, employees of Pitcairn may be subject to certain limitations on personal investment activities.