Inventory Specialist & Operations Administrative Support

Formel D; York (York County); On-site; USD 40,000 - 55,000; Full time

Job summary

Formel D is seeking an Inventory Specialist & Operations Administrative Support in York, PA to help manage material flow and keep SAP records accurate. You will verify receipts, process goods movements, and perform regular inventory audits.

The role also supports administrative tasks, uses Excel and Outlook, and requires attention to detail and strong cross-functional communication to ensure smooth daily operations in a warehouse environment.

Qualifications

• High school diploma or equivalent required.
• 2+ years in inventory control or warehouse ops.
• Experience with SAP in logistics/inventory.
• Proficient in Excel and Outlook.
• Strong attention to detail and organization.
• Ability to perform audits and reconcile discrepancies.
• Effective cross-functional communication.

Responsibilities

• Receive incoming materials and verify inventory matches SAP.
• Perform goods receipt transactions and ensure accurate documentation.
• Maintain inventory levels and conduct regular audits.
• Execute material movements, transfers, and shipments.
• Prepare outgoing materials and verify quantities and documentation.
• Coordinate with receiving and shipping counterparts across warehouse locations.
• Track and manage rejected or non-conforming material.
• Collaborate with teams to handle rejected/bad parts disposition.
• Support SAP data entry, inventory adjustments, and reporting activities.
• Assist with data analysis and reporting related to inventory accuracy and material flow.
• Provide general administrative and office support.

Skills

Inventory management

SAP

Excel

Outlook

Attention to detail

Cross-functional communication

Record keeping

Administrative procedures

Education

High school diploma or equivalent

Tools

SAP

Microsoft Excel

Outlook

Job description

Formel D is seeking a detail-oriented Inventory Specialist & Operations Administrative Support professional to support our operations in York, PA. This role is responsible for managing material flow, maintaining accurate inventory records, and ensuring alignment between physical stock and system data (SAP), while also supporting administrative tasks to ensure smooth day-to-day operations.

Summary of Essential Job Functions

• Receive incoming materials and verify that physically received inventory matches system records in SAP
• Perform systematic goods receipt transactions and ensure accurate documentation
• Maintain and monitor current inventory levels, conducting regular audits to ensure alignment between SAP records and physical stock
• Execute material movements, transfers, and shipments both physically and systematically, ensuring accurate counts and traceability
• Prepare and send outgoing materials, verifying quantities and documentation for accuracy
• Communicate effectively with receiving and shipping counterparts across different warehouse locations to coordinate material flow
• Track and manage rejected or non-conforming material in a separate offline inventory system
• Collaborate with relevant teams to ensure proper handling and disposition of rejected/bad parts
• Support SAP data entry, inventory adjustments, and reporting activities
• Assist with data analysis and reporting related to inventory accuracy, discrepancies, and material flow
• Provide general administrative and office support

Knowledge and Skills

• Strong understanding of inventory management principles and material flow processes
• Experience with SAP, specifically material movements, goods receipts, and transfers
• Proficiency in Microsoft Office tools, especially Excel and Outlook
• High attention to detail with strong organizational and record-keeping skills
• Ability to perform inventory audits and reconcile discrepancies
• Effective communication skills for cross-functional coordination
• Basic knowledge of administrative procedures, reporting, and documentation practices

Education and Work Experience

• High school diploma or equivalent required
• 2+ years of experience in material handling, inventory control, or warehouse operations preferred
• Experience working with SAP in a logistics or inventory environment strongly preferred
• Previous experience with Microsoft Excel and Outlook required

Special Requirements

• Ability to work in a warehouse environment
• Capable of handling physical material movement as required
• Strong focus on accuracy, accountability, and process adherence