Inventory Specialist CDH Centralized Sterilization Full-time Days

Central Dupage Hospital; Winfield (IL); On-site; USD 40,000 - 60,000; Full time

Job summary

A leading hospital is seeking an Inventory Specialist for full-time days, focusing on managing inventory levels and collaborating with surgical teams. The ideal candidate will have a High School Diploma, relevant certification, and experience in hospital settings. Join our mission to enhance patient care with effective inventory management.

Benefits

Wide range of benefits for well-being

Qualifications

• 3+ years’ experience in OR instrumentation.
• Good verbal and written communication skills.
• Basic Computer Skills.

Responsibilities

• Manage and maintain accurate inventory levels including instrumentation and office supplies.
• Utilize inventory management system and conduct physical inventory verification.
• Collaborate with OR/SPD and Vendor teams to reduce missing items.

Skills

Communication

Computer Skills

Inventory Management

Education

High School Diploma or equivalent

IAHCSMM or CBSPD Certification

Job description

Join to apply for the Inventory Specialist CDH Centralized Sterilization Full-time Days role at Northwestern Medicine Central DuPage Hospital

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Description

The Inventory Specialist reflects the mission, vision, and values of NM, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines, and all other regulatory and accreditation standards.

The Inventory Specialist, under the direction of the Central Sterile Manager, works both independently and in collaboration with the OR, SPD, and Vendor(s). This is a highly visible role requiring communication and follow-through via in-person meetings, phone, and email. Flexibility and multitasking are essential to complete assignments timely.

Responsibilities

• Manage and maintain accurate inventory levels including instrumentation, special orders, and office supplies.
• Utilize Censitrac inventory management system reports for missing instrumentation and conduct physical inventory verification before ordering. Update tray lists in Censitrac as needed.
• Collaborate with OR/SPD and Vendor teams to reduce missing instrumentation from trays.
• Assist in financial modeling and forecasting for instrumentation inventory management.
• Receive, unpack, verify shipments, and replenish instrumentation, ensuring missing items are removed from the Missing Instrument List in Censitrac.
• Conduct in-services to staff on new instrumentation as needed.
• Prepare an Excel spreadsheet of instrumentation orders, specifying reasons, quantities, and receipt dates; distribute weekly.
• Communicate with OR and SPD teams regarding back orders or obsolete instrumentation; update tray lists accordingly.
• Follow up on back orders, suggest substitutions, and communicate ETA of instrumentation.
• Coordinate with repair vendors, tag trays, and inform OR/SPD of repairs or reorders for unrepairable instruments.
• Monitor and organize backup instrumentation cabinets to meet par levels daily/weekly.
• Assist in returning extra instruments to their respective cabinets daily.
• Streamline trays with OR/SPD teams to reduce unused instruments and peel pack usage.
• Ensure proper credit for mis-ordered instruments.
• Assist in tray assembly based on departmental demand.
• Attend weekly CST Leadership meetings to report instrumentation issues.
• Perform other duties as assigned.

Qualifications

Required:

• High School Diploma or equivalent
• IAHCSMM or CBSPD Certification
• 3+ years’ experience in OR instrumentation
• Good verbal and written communication skills
• Basic Computer Skills
• 10+ years’ experience in OR instrumentation

Preferred:

• Knowledge of aseptic techniques, sterilization, infection control, and workflow principles
• Previous inventory management experience in a hospital setting

Additional Information

Northwestern Medicine is an equal opportunity employer. We offer a wide range of benefits to support your well-being. Please visit our Benefits section for more details.

Job Details

• Seniority level: Not Applicable
• Employment type: Full-time
• Job function: Management and Manufacturing
• Industries: Wellness and Fitness Services, Hospitals and Healthcare