Inventory & Project Closeout Specialist

Interior Marketing Group, Inc.; New York (NY); On-site; USD 60,000 - 70,000; Full time

Job summary

Interior Marketing Group, a premier luxury design firm, seeks an Inventory & Project Close-Out Specialist. This full-time role focuses on inventory management for staging projects, ensuring accuracy and client satisfaction throughout the process. Ideal candidates will be detail-oriented with strong skills in Google Sheets and effective communication.

Qualifications

• 2+ years of experience in project coordination, logistics, or inventory.
• Expert-level proficiency in Google Sheets.
• Strong mathematical and analytical skills.

Responsibilities

• Oversee tracking, pricing, and management of inventory.
• Coordinate with warehouse teams for timely pickups.
• Act as a client point of contact during project close-outs.

Skills

Analytical skills

Communication skills

Google Sheets

Education

2+ years in project coordination or logistics

Job description

1 month ago Be among the first 25 applicants

Interior Marketing Group (IMG) is the premier luxury design and marketing firm specializing in staging, interior design, and property marketing for high-end real estate. Trusted by the industry’s top agents, developers, and homeowners, we create visually compelling spaces designed to captivate buyers and drive results. Our work has been featured in Architectural Digest, Forbes, The Wall Street Journal, The New York Times, Elle Decor, and Bravo’s Million Dollar Listing, making IMG one of the most recognized names in luxury real estate design.

Position Overview:

We are seeking a detail-oriented and proactive Inventory & Project Close-Out Specialist to oversee the tracking, pricing, and management of inventory for our home staging projects. This role ensures seamless transitions from staging setup through to project completion, with a focus on accuracy, organization, and inventory integrity.

Inventory Management & Tracking

• Maintain, update, and analyze inventory data using advanced Google Sheets skills (formulas, pivot tables, conditional formatting, etc.)
• Track item usage, availability, and scheduling for staging and removal
• Ensure accurate reporting of inventory movements across all projects

Project Close-Out & Field Oversight

• Visit project sites to oversee the staging removal process
• Coordinate with warehouse and staging removal teams to ensure timely pickups and efficient returns
• Perform final inspections and document the conditions of the inventory post-use

Client Communication

• Act as a point of contact for clients at the end of a project
• Draft and send close-out emails, schedule removals, and handle client questions
• Provide clear updates and ensure clients are satisfied with the end-to-end process

Post-Design Operations

• Review staging layouts, update floor plans if needed after removal
• Support the design team with feedback and inventory insights for continuous improvement
• Help prepare inventory for future use based on condition and trends

Process Improvement

• Proactively identify inefficiencies in the removal and inventory process and suggest improvements.
• Maintain documentation and help standardize close-out procedures.

Qualifications:

• 2+ years of experience in project coordination, logistics, inventory, or a related field
• Strong mathematical and analytical skills
• Expert-level proficiency in Google Sheets
• Excellent verbal and written communication skills
• Comfortable interacting with clients on-site and via email
• Able to lift and move light items occasionally (as part of on-site coordination)
• Experience in home staging or design (a plus, but not required)

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative, Art/Creative, and Business Development

• Industries

  Design Services, Real Estate, and Interior Design

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