Inventory & Product Coordinator — Fashion & Gifts

Mary Square, LLC; Apex (NC); On-site; USD 52,000 - 68,000; Full time

Job summary

Mary Square, LLC is seeking a detail-driven Product Coordinator to support our Gift & Jewelry Product Development team and bring our collections to life. The role focuses on inventory planning, PO issuance, production tracking, and data proofing across apparel, gift, and jewelry.

You will collaborate with Planning, Operations, and Product to ensure accurate orders, vendor setup, and timely inventory flows while maintaining HTS compliance and strong vendor relationships.

Qualifications

• Bachelor's degree in Business or related field preferred.
• 1-3 years in product coordination, inventory, merchandising or related role in fashion/lifestyle.
• Highly organized with keen attention to detail.
• Strong communication and collaboration skills.
• Proficient in Microsoft Office; experience with product management software a plus.
• Ability to multitask and meet tight deadlines in a fast-paced setting.
• Familiarity with textiles, materials, and production processes is a plus.
• Passion for lifestyle products and trends.

Responsibilities

• Manage purchase orders and forecast data for line plans (including apparel size allocations).
• Create PO import files, issue POs in Sage, and monitor changes.
• Track production timing and delivery dates with suppliers.
• Lead weekly production tracker calls for Jewelry and Gift.
• Onboard new vendors in Apprise and Sage; act as onboarding contact.
• Proof product data across systems and correct discrepancies with Product/Data teams.
• Generate inventory support tasks with Planning and handle customs documentation.
• Process collegiate licensing applications.

Skills

Highly organized

Strong communication

MS Office proficiency

Multitasking under deadlines

Textiles knowledge

Trend awareness

Education

Bachelor's degree in Business or related field

Tools

Sage

Apprise

Job description

Mary Square, LLC is seeking a detail-driven Product Coordinator to support our Gift & Jewelry Product Development team and bring our collections to life. The role focuses on inventory planning, PO issuance, production tracking, and data proofing across apparel, gift, and jewelry.

You will collaborate with Planning, Operations, and Product to ensure accurate orders, vendor setup, and timely inventory flows while maintaining HTS compliance and strong vendor relationships.