Inventory Manager

Socket.dev; Toledo (OH); On-site; USD 65,000 - 85,000; Full time

Job summary

TARTA is seeking an Inventory Manager to oversee its inventory control functions, maintain equipment records, and administer the quality receiving unit. The role supports Maintenance within a newly transformed agency and aligns with TARTA's Strategic Plan for 2026–2031.

Responsibilities include evaluating requisitions, developing system requirements, planning capital/material inventory projects, and producing actionable reports for leadership.

Qualifications

• Bachelor's degree in business or related field is required.
• Experience in bus maintenance or public transportation inventory is preferred.
• Proven ability to develop and maintain computerized parts catalogs and reports.

Responsibilities

• Oversee inventory control activities and maintenance of equipment records.
• Manage quality receiving unit and ensure compliance with procedures.
• Plan and supervise material planning and capital inventory projects.
• Prepare reports and present information to departments and stakeholders.
• Ensure accuracy and integrity of inventory data and catalogs.
• Coordinate with maintenance and parts staff; travel to multiple facilities.

Skills

Inventory control

Quality receiving

Data analysis

Communication

Supervision

English literacy

Education

Bachelor's degree in Business

Tools

Oracle M&M

Crystal Reports

Job description

Oversee the activities of TARTA's inventory control functions involving the maintenance of equipment inventory records, and administration of the quality receiving unit.

One Team! One TARTA! The role of the Inventory Manager will focus on supporting Maintenance within a new TARTA. In 2026, TARTA adopted a new Strategic Plan 2026 - 2031, as well as new Mission and Vision statements to better capture the transformational journey underway. The Strategic Plan focuses on the customer experience, financial stewardship, operational excellence, and growth. This transformation is powered by a dedicated team of professionals in each department from the leadership team to every front-line (and behind the scenes) team member.

DUTIES AND RESPONSIBILITIES:

• Evaluates material requisitions to determine stocking levels.
• Develop and revise computerized inventory control system requirements to ensure the availability of required material.
• Plan and oversee special projects related to the control of capital and material inventory; identifies cause of problems.
• Oversee the material planning of TARTA’s operations inventory.
• Prepares reports and presents information to other departments.
• Represents department management at meetings with clients and suppliers.
• Oversee the inspection of inventory items to ensure compliance with established procedures and requirements.
• Oversees subordinates in the development and maintenance of computerized parts catalogs.
• Ensures item catalog update data is updated in a timely and accurate manner and communicated to Maintenance and Parts staff.
• Accounts for subordinate and personal compliance with all TARTA′s safety rules, polices, and procedures.
• Reviews and approves client requests for new inventory items set ups.
• Ensures timely and accurate response to requests for technical assistance and resolves any discrepancies.
• Ensures integrity and accuracy of inventory data records.
• Establishes and maintains inventory stocking guidelines.
• Attend committee meetings as requested.
• Analyzes monthly material account information for posting to general ledger.
• Administers an annual agency-wide equipment inventory, quarterly random sampling inventory project and ongoing sequential inventory project.
• Processes, compiles, prepares and publishes scheduled and ad hoc departmental reports.
• Perform other related duties as required; all job descriptions are subject to change.
• Travel to multiple facilities.

Essential Knowledge, Skills and Abilities

• Theories, principles, and practices of quality receiving, inventory control and equipment inventory, procurement, and material requirement planning
• Applicable local, state, and federal laws, rules, and regulations governing salvage/surplus disposal and recycling for a public transportation agency.
• Vehicle systems, parts and components used on various fleet types and models of large transportation vehicles.
• Development of illustrated part catalog for various transit vehicles
• Maintaining and updating on-line illustrated parts catalog in an enterprise environment
• Maintenance and material management systems
• Principles of supervision
• Applicable business software applications such as Microsoft Office Suite
• Planning, organizing, and monitoring the work of an inventory control department.
• Analyzing situations, identifying problems, and recommending solutions
• Exercising judgment and creativity in making decisions
• Communicating effectively orally and in writing
• Interacting professionally with various levels of TARTA’s employees and outside representatives
• Utilizing computerized inventory systems
• Apply inventory control principles.
• Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/management agreements.
• Determine strategies to achieve goals.
• Prepare comprehensive reports and correspondence.
• Supervise and train subordinate staff.
• Read, write, speak, and understand English.

Pre-Employment Requirements:

• TARTA is a drug-free workplace. All applicants are required to complete a drug test, which includes testing for marijuana. The use of marijuana—whether for recreational or medical purposes is prohibited for all positions. Applicants who test positive or refuse to test will not be eligible for hire.

Minimum Qualifications

A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position.

• Current and valid Ohio Driver’s License

Education and Experience

• Bachelor’s Degree in Business, Public Administration or related.
• Two (2) years relevant senior or lead-level experience in a bus maintenance environment of a mid-sized public transportation agency using a maintenance and material management system and management report writer in an automated warehouse or inventory control system; experience with Oracle based Maintenance and Material Management system and Crystal management report writer is preferred

Special Conditions

The physical demands described are representative of those that must be satisfied by the employee to successfully perform the essential functions of this job. TARTA provides reasonable accommodation to enable individuals with disabilities to perform the essential functions. Shifts may vary and may include weekends (both days).

Working Conditions

The work environment characteristics described herein are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The work environment is typical of a busy office setting. The noise level in the work environment is moderate.

Physical Effort Required

The inventory manager position requires continuously sitting (5.5 to 8hrs) and occasionally standing (.25 to 2.5 hrs) frequently walking and driving (2.5 to 5.5hrs) continuously lifting/carrying up to 20 pounds (5.5 to 8hrs) frequently lifting/carrying of 20-50 pounds (2.5-5.5hrs) never lifting/carrying 50 pounds or more. Occasionally reaching above, bending/stooping, pushing/pulling fine manipulation (.25-2.5 hrs). Moderate stress level.