Inventory Management Specialist, #26-076

Maryland Office of Tourism Development; Annapolis (MD); On-site; USD 48,000 - 54,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Life insurance

HSA

FSA

401(k) plan

Paid vacation

Paid sick leave

Job summary

The Naval Academy's Non-Appropriated Fund division NABSD Retail Dining & Hospitality in Annapolis, MD is hiring an Inventory Management Specialist to support receiving, storage, and periodic inventories of merchandise and supplies across NABSD units.

The IMS will act as the central coordinator for receiving documents, verify shipments, and maintain inventory data in management software. Occasional heavy lifting is required; clean driving record and valid license preferred.

Qualifications

• Experience performing inventory, supply chain duties, preferably in Retail Dining.
• Experience receiving, tracking, and ordering products with inventory software.
• Ability to self-manage with strong organizational skills to meet deadlines.
• Experience coordinating with multiple departments and delivering goods to multiple locations.
• Experience in food service and FIFO practices.

Responsibilities

• Central coordinator for receiving documents and paperwork.
• Inspects deliveries for quality and quantity.
• Uploads paperwork into inventory software and resolves discrepancies.
• Coordinates transfers between NABSD locations.
• Performs periodic inventories and audits.
• Assists with inventory counting and space preparation.
• Communicates stock levels with Inventory Manager.
• Identifies process deficiencies and improvement opportunities.
• Follows SOPs for inventory management and scanning tech.
• Lifts up to 40 lbs; occasional heavy lifting and travel.

Skills

Inventory management

Receiving documentation

Coordination

English communication

Data entry

Education

Education beyond high school

Tools

Inventory software

Receiving software

Job description

Inventory Management Specialist, #26-076

POSITION DETAILS
Inventory Management Specialist NF-2010-03
Full Time (35-40 hours weekly, Benefited)
$23.00-$26.00/hour
Positions Available: 1

Benefits include: Medical, Dental, Life, and Long-Term Disability Insurance; Health Savings Account (HSA); Flexible Spending Account (FSA); Automatic Retirement Enrollment, 401(k), Roth 401(k), and 401(k) Loan; Paid Vacation and Sick Leave Accrual.

The Naval Academy Business Services Division (NABSD) is a fantastic place to anchor your career. With several new venues, we are entering an exciting phase of growth and are looking for fresh talent. Plus, as part of the Federal government, our positions come with the stability and excellent benefits you’d expect from a top-tier employer. Full Time scheduling with 8-hour daytime shifts, five days a week. Can be scheduled Monday – Saturday, occasional holidays.

In order to meet the basic qualifications of the Inventory Management Specialist position, NF-2010-03, you must meet both of the following requirements:
1. Experience and/or Education:
a) Possess one (1) year of specialized experience in an Inventory/Business Administration/Supply Chain/Operations/Logistics role that equipped you to perform successfully the duties of this position; OR
b) five (5) years of education beyond high school; OR
c) three (3) years of general work experience.
2. Possess a valid Driver’s License

JOB SUMMARY
The Inventory Management Specialist (IMS) position is located within the U. S. Naval Academy's Non-Appropriated Fund Instrumentality (NAFI), Naval Academy Business Services Division (NABSD) Retail Dining & Hospitality, Annapolis, Maryland. NAFI is an entity that generates its own funds through its operations, and is not funded by Congress. The purpose of the position is to ultimately aid the Inventory Manager and actively participate in the receipt, storage, maintenance, and/or periodic physical inventories of merchandise sold and supplies used across a variety of NABSD’s business units.

DUTIES & RESPONSIBILITIES

• Acts as central coordinator of all receiving documents and paperwork related to the receipt of resale and non-resale merchandise for designated NABSD business operations.
• Inspects incoming deliveries for quality and quantity, comparing receiving documentation against purchase and/or transfer order documents.
• Verifies and uploads all necessary receiving paperwork into inventory management software applications and communicates with managers and buyers regarding any discrepancies or issues.
• Coordinates the transfer of goods from one location to another, as necessary. Ensures all transfer order documentation is complete and accurate.
• Conducts routine periodic inventories of storage and/or retail spaces and reconciles inventory data in inventory management software.
• Prepares spaces for and assists with inventory counting and/or audits.
• Communicates with the Inventory Manager on all matters pertaining to merchandise inventories, quantities on hand, stock levels, and spot inventory/cycle count record keeping and planning.
• Aids management in identifying program deficiencies and assists in determining the impact to the patron community of changes in service to designated business units.
• Works toward optimizing procedures and becoming a subject matter expert in receiving and distributing merchandise with regard to inventory management software and handheld scanning technology.
• Work requires frequent moderate lifting and carrying of objects weighing up to fifteen pounds. Pushing, and pulling objects weighing up to twenty pounds and occasionally lifting up to and over forty pounds. Heavier objects are usually transported with the aid of a cart or dolly.
• Work requires physical exertions such as long periods of standing, walking, recurring bending, crouching, stretching, reaching or similar activities. Incumbent will be exposed to uneven, slippery, or wet surfaces.

KNOWLEDGE, SKILLS and ABILITIES (KSAs) requirements for this position are as follows:
** Your application must include narratives for each KSA, using specific examples to demonstrate your qualifications and experience.

• Experience performing inventory, supply chain duties. Inventory experience in a Retail Dining role is preferred.
• Experience receiving, tracking, and/or ordering products. Experience using inventory software for product receiving is preferred.
• Incumbent must have the ability to self-manage with little to no supervision, and have strong organizational skills with the ability to plan out duties to meet deadlines.
• Experience coordinating with different departments, and delivering goods to multiple locations.
• Experience in food service and proper food storage techniques like "FIFO."

QUALIFICATIONS & CONDITIONS OF EMPLOYMENT
Applicants who meet the qualification requirements will be further evaluated to determine the extent to which their education, related experience, training, awards, and supervisory appraisal demonstrate they possess the desired knowledge, skills, and abilities (KSAs).

• Must be able to obtain and maintain a security clearance – requires 18 years of age
• Males born after December 31, 1959 must be registered for Selective Service
• Verification of employment eligibility in the United States is required - We are an E-Verify participant
• Probationary period: Full Time employees serve a one-year probationary period.
• U.S. Citizenship is required for Tier 3 Positions
• Must be able to understand and communicate in English
• Participation in Direct Deposit
• Valid Driver’s License to travel between multiple Retail Dining locations.
• Must maintain the privacy of official work information and data, and demonstrate the highest level of ethical conduct.

Visit our website or email [e-mail] if you need assistance.

EMPLOYMENT PREFERENCES
Explanation of employment preferences is available on the NABSD Website. No preference is given unless requested and documented. Acceptance or declination of a regular position ends ability to claim preference for spouse or Involuntarily Separated (IVS) applicants. To claim a preference, you must attach the following documents with your employment application and request form:

• NAF RPL (Non-Appropriated Fund Reemployment Priority): Most recent separation BBA SF50 (or equivalent).
• Military Spouse: most current military member's PCS orders, submit spousal request form – (Per the CNIC 5300.206b, spouses’ preferential consideration for NAF positions at the NF-3 and below)
• Veteran: Page four (4) of the DD-214

Note: Failure to provide the required information may result in loss of consideration for the position and elimination from the selection process. Applicants may be required to provide proof of education, complete a pre-hire health screening, etc. DON is an EEO employer. All qualified candidates will receive consideration without regard to race, color, religion, sex, national origin, age, disability, marital status, political affiliation, or other non-merit factor. Reasonable accommodations may be provided to applicants with disabilities. If reasonable accommodation is needed for any part of the application and hiring process, please contact the office that is collecting the applications. The decision on granting reasonable accommodations will be on a case-by-case basis.