Inventory Management Specialist

Adams Outdoor; Madison (WI); On-site; USD 45,000 - 65,000; Full time

Job summary

Adams Outdoor Advertising, a leading firm, is hiring an Inventory Management Specialist for managing their billboard inventory. The role requires independent judgment for rate recommendations and ensures efficient coordination between Sales and Operations teams for optimal revenue generation.

Qualifications

• 1-2 years of professional experience in media scheduling or inventory management.
• Capability to collaborate with cross-functional teams effectively.
• Attention to detail and ability to manage competing deadlines.

Responsibilities

• Manage end-to-end billboard inventory across assigned markets.
• Ensure compliance and accuracy of outgoing contracts.
• Act as liaison between Sales and Operations for scheduling tasks.

Skills

Organizational skills

Analytical skills

Communication skills

Education

Bachelor's degree in advertising, marketing, business or related field

Associate's degree with equivalent experience

Tools

Excel

Microsoft 365 platforms

Job description

JOB SUMMARY:

Adams Outdoor Advertising (AOA), the 4^th largest and largest private Outdoor Advertising firm in the U.S., is seeking an experienced Inventory Management Specialist responsible for end-to-end management of Adams Outdoor Advertising’s static and digital billboard inventory across assigned markets.

This role exercises independent judgment in providing rate recommendations, identifying inventory trends and opportunities, and supporting strategic sales initiatives.

The Inventory Management Specialist will also be responsible for acting as both the inventory expert and the primary scheduler, ensuring all client contracts are accurately placed, monitoring occupancy, analyzing rates, and driving revenue optimization while facilitating seamless workflow between Sales and Operations teams.

ESSENTIAL FUNCTIONS OF POSITION INCLUDE:

• Audit all outgoing contracts for compliance with AOA and REIT standards; schedule campaigns in AdManager, ensuring placement without conflicts and in accordance with contractual terms as well as clean data entry standards.
• Act as the liaison between Sales and Operations to ensure weekly posting tasks are scheduled in accordance with posting instructions and proactively resolve any posting issues to uphold client expectations.
• Coordinate with Operations and IT to minimize digital player downtime, manage player health, and resolve creative playback issues.
• Ingest and schedule digital creative assets, ensuring every play launches as laid out in posting instructions.
• Maintain inventory data accuracy in AdManager, analyze rate, and occupancy metrics to identify gaps and revenue opportunities.
• Contribute to continuous‑improvement projects or additional duties assigned by management.
• Remain adaptable in a fast‑paced advertising environment; demonstrate initiative and problem‑solving aptitude.
• Demonstrated ability to collaborate effectively with cross-functional teams in both in-person and remote environments, leveraging tools like Teams, Zoom, and shared workspaces to drive company success.

PREFERRED QUALIFICATIONS:

• Bachelor’s degree (or Associate’s with equivalent experience) in advertising, marketing, business, or related field.
• 1–2 years of professional experience in media scheduling, inventory management, or related advertising role.
• Proficiency in Excel and other Microsoft 365 platforms
• Strong analytical, organizational, and communication skills; meticulous attention to detail and ability to manage competing deadlines.
• Self‑motivated team player capable of exercising independent judgment and commitment to data accuracy.

ADAMS OUTDOOR ADVERTISING:

• AOA, founded in 1983 by Steve Adams, is the 4^th largest, and largest privately-held, Outdoor Advertising operator in the U.S.. AOA operates in the following 12 markets: Ann Arbor/Kalamazoo/Lansing (MI), Beaufort/Charleston/Florence (SC), Charlotte (NC), Eastern Pennsylvania (PA), Madison (WI), Norfolk (VA), Peoria and Champaign (IL).
• Searchlight Capital Partners, a leading global private investment firm, in partnership with British Columbia Investment Management Corporation, one of the largest asset managers in Canada, invested in AOA in 2021.

The above statements are intended to describe the general nature and level of work being performed by the people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of the job.


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