Inventory & Distribution Coordinator

Johns Hopkins University; Baltimore (MD); On-site; Full time

Job summary

The Department of Genetic Medicine at a leading university is seeking an Inventory & Distribution Coordinator. This role involves managing inventory and distribution processes, ensuring quality control, and delivering materials to research labs. Candidates should be detail-oriented and adaptable, with a valid driver's license. The position offers a competitive salary and the opportunity to work in a dynamic environment.

Qualifications

• Must possess a valid driver's license with a clean driving record.
• Technical qualifications include HIPAA and Chemical Waste Management certifications.

Responsibilities

• Handle all aspects of inventory and distribution.
• Train new delivery staff and monitor their progress.
• Generate and organize the quarterly inventory report.

Skills

Attention to Detail

Multitasking

Adaptability

Education

High School Diploma / GED

Associate's Degree in a related discipline

Tools

Sensaphone alarm system

Job description

The Department of Genetic Medicine is seeking to hire an Inventory & Distribution Coordinator to follow established protocol to assure that all receiving and shipments are processed and completed accurately on a daily basis. This Coordinator will need to receive and monitor inventory, ensure quality and integrity of material, and deliver to researchers in an expedited manner, with appropriate document control. This position includes deliveries to Bayview and Homewood campuses.

Specific Duties & Responsibilities

• Handle all aspects of inventory and distribution.
• Train new delivery staff and students. Set student assignments and monitors progress and deficiencies.
• Open delivery areas at start of workday.
• Unpack deliveries from Core Store suppliers.
• Ensure deliveries are covered and completed accurately and timely.
• Monitor the alarm system and respond to freezer alarms.
• Deliver Core Store inventory products to individual research labs as needed.
• Coordinate delivery routes by building and campus, and operate delivery vehicle to deliver inventory to Bayview and Homewood Campus
• Defrost freezers and maintain equipment.
• Generates and organizes the quarterly inventory report.
• Maintain the stability and integrity of inventory items.
• Process all orders within the database to create daily invoices for delivery (100+ POs).
• Responsible for weekly reporting and removal of chemical waste and drop off.
• Responsible for inventory and space management for over 700 stocked items and hundreds of special-order chemicals.
• Establish and upgrade delivery protocols for all delivery routes and staff and ensures adherence to establish protocols.
• Communicate directly with Biotech companies to monitor outstanding orders.
• Adapt to changes in protocol as inventory and distribution needs arise.

Special Knowledge, Skills & Abilities

• Required: Proficient in the use of the Sensaphone alarm system. Must be able to multitask and have strong attention to detail. Willing to adapt to change.
• Preferred: Outgoing, friendly, knowledgeable, and highly responsible.
• Technical Qualifications or Specialized Certifications
• HIPAA, DOT/IATA Dangerous Goods Shipping, Chemical Waste Management (obtained after employment).
• Must possess a valid driver's license with clean driving record.

Minimum Qualifications

• High School Diploma / GED.
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond HS Diploma/Graduation Equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Associate's Degree in a related discipline.

Classified Title: Inventory & Distribution Coordinator
Role/Level/Range: ATO 40/E/03/OD
Starting Salary Range: $16.20 - $28.80 HRLY ($46,800 targeted; Commensurate w/exp.)
Employee group: Full Time
Schedule: M-F 8:30 to 5 pm
FLSA Status:Non-Exempt
Location:School of Medicine Campus
Department name: SOM Genetic Resources Core Facility GRCF
Personnel area: School of Medicine

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University's salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEOis the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at [e-mail]. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine.The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.