Inventory Data Specialist & Administration Assistant

Meigsjewelry; Tahlequah (OK); On-site; USD 38,000 - 48,000; Full time

Job summary

Meigs Jewelry, a family-owned store in Tahlequah, Oklahoma, is seeking an Inventory Data Specialist & Administrative Assistant to maintain accurate inventory and product data, enter information, and support daily operations.

The role requires strong organizational skills, precision with numbers, and reliability to protect confidential information while assisting with bookkeeping and office tasks. A proactive, team-oriented mindset is essential.

Qualifications

• Strong attention to detail and high accuracy.
• Excellent organizational and time-management skills.
• Strong data-entry and computer skills.
• Comfortable learning multiple computer programs and systems.
• Experience with inventory management, data entry, bookkeeping, or administrative work preferred.
• QuickBooks experience is a plus.
• Proficient in Microsoft Office, Excel, Google Workspace, or similar.
• Ability to prioritize responsibilities and manage multiple tasks.
• Strong written and verbal communication skills.

Responsibilities

• Receive, label, organize, and maintain jewelry inventory.
• Enter new merchandise and product information into the inventory system.
• Maintain product descriptions, pricing, costs, vendor information, and data.
• Assist with inventory counts and audits.
• Research discrepancies between physical and system records.
• Generate inventory reports for management.
• Collaborate with sales to keep inventory data current.
• Assist with orders, transfers, returns, and related processes.
• Identify opportunities to improve inventory accuracy and efficiency.
• Provide general administrative support to owners and management.
• Maintain organized digital and paper files and prepare reports.
• Handle emails, scheduling, and routine office communication.
• Enter and maintain customer, vendor, and business information.
• Assist with invoices, purchase orders, and basic bookkeeping using QuickBooks.

Skills

Attention to detail

Organizational skills

Data entry

Communication skills

Teamwork

Independent work

Numerical literacy

Customer service

Tools

QuickBooks

Excel

Google Workspace

Microsoft Office

Job description

Inventory Data Specialist & Administrative Assistant

Company Overview

Meigs Jewelry is a family-owned jewelry store that has proudly served Tahlequah and the surrounding community for more than 60 years. We are a relationship-driven business built on trust, exceptional service, attention to detail, and taking care of our customers and one another.

As Meigs continues to grow, we are looking for a dependable, detail-oriented person to join our team as an Inventory Data Specialist & Administrative Assistant.

Job Summary

The Inventory Data Specialist & Administrative Assistant plays an important behind-the-scenes role in keeping Meigs Jewelry organized and operating efficiently.

This position is responsible for maintaining accurate inventory and product information, entering and updating data, assisting with online product listings, and supporting the day-to-day administrative needs of the store and management team.

The right person for this position will be highly organized, comfortable working with numbers and computer systems, attentive to details, and willing to step in wherever needed. Because this position works with important company, inventory, customer, and financial information, dependability, accuracy, discretion, and trustworthiness are essential.

Key Responsibilities

Inventory & Product Data

• Receive, label, organize, and maintain jewelry inventory.
• Enter new merchandise and product information accurately into the inventory management system.
• Maintain accurate product descriptions, pricing, costs, vendor information, and other inventory data.
• Assist with physical inventory counts and periodic inventory audits.
• Research and reconcile discrepancies between physical inventory and system records.
• Help ensure merchandise is properly documented and accounted for as it moves through the store.
• Generate inventory reports and provide information to management as needed.
• Work closely with sales associates and management to ensure inventory information is accurate and current.
• Assist with special orders, transfers, returns, and other inventory-related processes.
• Identify opportunities to improve inventory accuracy, organization, and efficiency.

Administrative Support

• Provide general administrative support to owners, management, and the Meigs team.
• Assist with filing, recordkeeping, scanning, copying, and maintaining organized digital and paper files.
• Help prepare reports, spreadsheets, documents, correspondence, and other business materials.
• Assist with email, phone calls, scheduling, and routine office communication as needed.
• Enter and maintain accurate customer, vendor, and business information.
• Assist with invoices, purchase orders, receipts, and other basic bookkeeping or office records.
• Use QuickBooks and other business software to enter information and generate reports as needed.
• Help maintain organized office systems and supplies.
• Assist management with special projects and day-to-day tasks.
• Provide occasional customer service support, including answering questions about product availability, pricing, or special orders.
• Maintain confidentiality and use good judgment when handling customer, employee, financial, and company information.

Qualifications

• Strong attention to detail and a high level of accuracy.
• Excellent organizational and time-management skills.
• Strong data-entry and computer skills.
• Comfortable learning and working within multiple computer programs and systems.
• Experience with inventory management, data entry, bookkeeping, or administrative work is preferred.
• QuickBooks experience is a plus.
• Working knowledge of Microsoft Office, Excel, Google Workspace, or similar programs.
• Ability to prioritize responsibilities and manage multiple tasks without losing attention to detail.
• Strong written and verbal communication skills.
• Dependable, trustworthy, and able to handle confidential information appropriately.
• Positive attitude and willingness to help wherever needed.
• Able to work both independently and as part of a team.
• Strong problem-solving skills and willingness to investigate and resolve discrepancies.

The Person We're Looking for

At Meigs, skills can be taught, but character matters greatly. We are looking for someone who takes pride in doing things correctly, notices the details others may miss, follows through on responsibilities, and genuinely enjoys helping a team stay organized.

This is a position for someone who likes creating order, keeping information accurate, solving problems, and knowing that their work helps the entire Meigs team take better care of our customers.

We are looking for someone who wants more than simply a job—we hope to find someone who will become a trusted and valued part of the Meigs team.

Equal Employment Opportunity (EEO) Statement

Meigs Jewelry is an equal opportunity employer and is committed to a policy of providing equal employment opportunities for all qualified applicants and employees. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status under applicable federal, state, or local laws.