Inventory coordinator, Supply Chain Operations

nshs; Arlington Heights (IL); On-site; USD 27,000 - 40,000; Full time

Benefits offered by this job

Premium pay on holidays and on-call

Incentive pay

Annual increases based on performance

Career Development Pathways

Medical, Dental, Vision options

Tuition Reimbursement

Free Parking

Wellness Savings Plan

Health Savings Account Options

Retirement Options with Company Match

Paid Time Off and Holidays

Community Involvement Opportunities

Job summary

nshs is seeking an Inventory Coordinator in Arlington Heights, IL to oversee perpetual inventory systems and maintain real-time visibility of stock levels. You will audit inventory data, collaborate with cross-functional teams, and support uninterrupted healthcare operations.

The role requires 1+ year of healthcare supply chain experience, a high school diploma, and familiarity with Workday or similar systems. Flexible hours and benefits apply.

Qualifications

• High school diploma required; Bachelor's degree in supply chain management, operations management, business administration, or related field preferred.
• 1+ years of healthcare supply chain experience.
• Experience with perpetual inventory systems and cycle counts.

Responsibilities

• Maintain perpetual inventory systems (Workday, NiceLabel) and conduct regular audits and cycle counts to ensure accuracy.
• Analyze inventory levels, usages, and forecasts to optimize stock and reduce shortages.
• Enforce inventory control policies and improve labeling, storage, picking, and QA processes.

Skills

Inventory Management Systems Proficien

Data Entry and Reporting

Vendor Management

Attention to Detail

Proactive Problem-Solving

Effective Communication

Adaptability

Team Collaboration

Integrity and Accountability

Time Management

Education

High school diploma

Bachelor's degree in supply chain management, operations management, business administration, or related field

Tools

Workday

NiceLabel

Job description

Hourly Pay Range

$19.89 - $28.84 - The hourly pay rate offered is determined by a candidate's expertise and years of experience, among other factors.

Inventory Coordinator

Position: Inventory Coordinator

Location: Arlington Heights, IL

Full Time/Part Time: Full Time

Hours: Monday-Friday, 7:30am - 4pm

Rotating holidays and weekends

Required Travel: n/a

Job Summary

The Inventory Coordinator is responsible for overseeing the accurate and efficient management of perpetual inventory systems to ensure optimal stock levels, minimize shortages, and support uninterrupted healthcare operations. This position is crucial in maintaining real-time visibility of inventory movements, implementing inventory control strategies, and collaborating with cross-functional teams to optimize inventory management processes.

What you will do

• Perpetual Inventory Management: Maintain perpetual inventory systems, including Workday and NiceLabel. Ensure the accuracy and completeness of inventory data by conducting regular audits, reconciliations, and cycle counts.
• Inventory Optimization: Analyze inventory levels, usages, and demand forecasts to optimize stock levels and minimize excess or obsolete inventory. Collaborate with procurement teams to establish reorder points, safety stock levels, and inventory replenishment schedules based on demand variability and lead times.
• Inventory Control: Influence others to follow inventory control policies, procedures, and best practices to prevent stock-outs, overstocking, and inventory discrepancies. Implement measures to improve inventory accuracy, such as standardizing labeling, storage, and picking processes, and implementing quality assurance protocols.
• Supplier Management: Work closely with suppliers and vendors to ensure timely and accurate delivery of inventory items. Monitor supplier performance metrics, such as on-time delivery rates and product quality, and address any issues or discrepancies in collaboration with procurement teams.
• Cross-Functional Collaboration: Collaborate with cross-functional teams, including procurement, logistics, warehouse operations, and clinical staff, to optimize inventory management processes and address supply chain challenges. Communicate effectively to align inventory management practices with organizational goals and priorities.
• Technology Integration: Adopt and utilize the inventory management systems and tools.
• Performance Monitoring and Reporting: Maintain inventory performance metrics and KPIs to monitor inventory accuracy, turnover rates, stock-outs, and excess inventory levels. Utilize reports and dashboards to track key metrics and identify areas for improvement. Present findings and recommendations to management to support decision-making.

What you will need

• Education: High school diploma required, Bachelor's degree in supply chain management, operations management, business administration, or related field preferred.
• Certification: n/a
• Experience: 1+ years of healthcare supply chain experience.

Unique or Preferred Skills

• Inventory Management Systems Proficiency
• Skilled in using inventory management software and tools.
• Analytical Skills
• Analyze inventory data to identify trends and optimize stock levels.
• Supply Chain Knowledge
• Understand supply chain processes specific to healthcare settings.
• Organizational Skills
• Ability to maintain organized records and inventory lists.
• Data Entry and Reporting
• Proficient in data entry and generating inventory reports.
• Vendor Management
• Ability to establish and maintain relationships with suppliers.
• Attention to Detail
• Meticulously track inventory levels and discrepancies.
• Proactive Problem‑Solving
• Anticipate potential supply issues and address them before they elevate.
• Effective Communication
• Clearly communicate with team members, suppliers, and clinical staff.
• Adaptability
• Adjust to changing inventory needs and priorities in a dynamic healthcare environment.
• Team Collaboration
• Work effectively with various departments to ensure seamless inventory management.
• Integrity and Accountability
• Uphold ethical standards in handling medical supplies and inventory records.
• Time Management
• Prioritize tasks efficiently to meet deadlines and manage multiple responsibilities.

Physical Demands

Light work (exerting up to 20 lbs. of force occasionally, and up to 10 lbs. of force frequently and or a small amount of force constantly to move objects)

Benefits (For full time or part time positions)

• Premium pay such as shift, on call, holiday and more based on an employee's job (For eligible positions)
• Incentive pay for select positions
• Opportunity for annual increases based on performance
• Career Pathways to Promote Professional Growth and Development
• Various Medical, Dental, Pet and Vision options
• Tuition Reimbursement
• Free Parking
• Wellness Program Savings Plan
• Health Savings Account Options
• Retirement Options with Company Match
• Paid Time Off and Holiday Pay
• Community Involvement Opportunities