Inventory Coordinator

Advocate Health; United States; Remote; USD 30,000 - 45,000; Full time

Benefits offered by this job

Health benefits

Retirement plan

Education assistance

Paid time off

Job summary

Advocate Health is seeking a supply chain inventory control specialist to join the Enterprise Corporate - Supply Chain: Operations team. The role focuses on monitoring inventory levels, processing purchase orders, and maintaining data accuracy to prevent stock-outs and support patient care.

You will coordinate with nursing and vendors, manage the 2-bin system, and ensure pricing/contracts are followed. Lead experience and 12 months inventory control are preferred, with strong computer literacy

Qualifications

• Bachelor's degree or equivalent experience required or preferred.
• Experience in inventory control and purchasing processes.
• Proven supervisory or lead experience is advantageous.
• Strong communication and organizational skills are essential.

Responsibilities

• Monitor inventory levels and purchase supplies to prevent stock-outs.
• Determine appropriate inventory levels for patient care items.
• Coordinate disposal of outdated items and issue purchase orders.
• Review vendor stock-outs and expedite purchases from alternatives.
• Identify substitute items and manage product changes in Lawson.
• Maintain database integrity in the inventory system and records.
• Manage 2-bin system and mobile supply chain operations.
• Establish ordering schedules and verify pricing against contracts.
• Communicate with vendors and nursing staff to ensure supply readiness.
• Plan storeroom layout and shelf labeling to optimize inventory.

Skills

Inventory management

Vendor coordination

Communication

Computer literacy

Supervisory experience

Education

Bachelor's degree or equiv experience

Tools

Lawson ERP

Job description

Department: 11498 Enterprise Corporate - Supply Chain: Operations Christ Hospital and Medical Center

Status: Full time

Benefits Eligible: Yes

Hours Per Week: 40

Schedule Details/Additional Information: 1st shift 6am-2pm

Pay Range: $21.85 - $32.80

Major Responsibilities

• Responsible for monitoring inventory levels and purchasing supplies as required to avoid stock-outs.
• 1)Determine appropriate inventory level for each items necessary for patient care
• 2)Coordinates disposal of outdated or no use items.
• 3)Issues purchase orders for needed supplies.
• 4)Review vendor stock-outs, expedites the purchase of additional supplies from alternative vendors.
• 5)Identifies possible substitute items.
• 6)Identifies items to be changed, or added, deleted from inventory. Performs product conversions in Lawson.
• 7)Processes product conversions in Lawson to meet system requirements.
• 8)Maintains data base in computerized inventory control system. Makes changes to reflect current items in use.
• 9)Maintains appropriate records and files.
• Responsible for managing and maintaining 2 bin system and mobile supply chain.
• 1)Maintains bins regarding any configuration processes or issues with the proper working condition of mobile supply chain
• 2)Maintains appropriate supply stock and supply allocations for all bin locations.
• 3)Communicates regularly with nursing and Advocate supply chain
• 4)Recommends and adjusts changes concerning configuration and par levels
• 5)Maintains data and system integrity through report analysis and data base management.
• Process inventory expense requisitions for purchase, maintain compliance with established contracts and procedures. Ensure all products received are correct and on time to meet the hospital needs.
• 1)Establish ordering and delivery schedules with each vendor.
• 2)Communicate supply request with vendors via electronic system, phone and/or fax requisition.
• 3)Verify and correct pricing to match contracts.
• 4)Monitor, communicate and follow-up on product problems and discrepancies to the vendor sales representative.
• 5)Resolve invoice problems that relate to storeroom inventory.
• 6)Works with the vendors to obtain credit and/or product exchange for any items nearing expiration.
• 7)Manages reorder points and reorders quantities to meet the needs of the clinicians and patients.
• Assist in identifying placement of products in the storeroom.
• 1)Assists in designs storeroom layout to meet perpetual inventory quantities. Determines where product groups will be stored.
• 2)Assists in establishing shelf locations and ensures correct identifiers are on labels. Changes locations as conditions warrant.

Education/Experience Required

Bach degree preferred or equiv experience.

Lead or Supervisory experience.

12 months inventory control experience.

Knowledge, Skills & Abilities Required

• Good communication and customer relation skills.
• Good organization skills.
• Must be computer literate.
• Experience with purchasing/ inventory control system.
• N/A

Physical Requirements and Working Conditions

• -Ability to do medium lifting according to DOL guidelines.
• -Ability to perform job functions off campus.
• -Ability to respond to inquiries regarding supply/inventory issues during off hours.
• -Ability to work outdoors.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

Our Commitment to You

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

• Compensation Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
• Premium pay such as shift, on call, and more based on a teammate's job
• Incentive pay for select positions
• Opportunity for annual increases based on performance
• Benefits and more Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program

Note: Eligibility for programs listed above may depend on your FTE or status (e.g., full-time, part-time, per diem, temporary, etc.); please ask a Recruiter for more information during an interview.

About Advocate Health

Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.

This is Transformation One shared purpose brought us together. Now, as one of the 10 largest not-for-profit, integrated health systems in the United States, our combined strength and stability drives us forward.

Starting with You Caring for nearly 3 million people has inspired a transformation. One in which the patient’s experience guides our vision and empowers us to offer new possibilities in our communities.

Reshaping Access What is access? It’s offering more sites of care than any other health system in the Midwest. But there’s a new frontier. Access is exploring the latest technologies to deliver care to patients exactly where they are and exactly when they need it.

Inspiring Professionals With our dynamically inclusive workforce and strong connections to the places where we live and work, we’ll touch more lives and contribute to stronger and more vibrant communities.

Transforming Care We’re redefining the standard for care with world-class doctors and caregivers, innovative solutions, outstanding outcomes, and leading-edge research and clinical trials. Combined, Advocate and Aurora are recognized for clinical excellence in:

• Cardiovascular Care
• Neurosciences
• Gynecology
• Oncology
• Pediatrics
• Primary Care
• Neurology
• Geriatrics
• Trauma Care