Inventory Controller (CPA) ( Retail/Wholesale exp)

Vaco by Highspring; New York (NY); On-site; USD 90,000 - 140,000; Full time

Job summary

Highspring LLC (d/b/a Vaco by Highspring) is seeking an Inventory Controller to join our team in Midtown. The role focuses on ensuring accurate inventory records, reconciling accounts, and supporting financial statements and audits.

The successful candidate will lead cycle-counts, justify discrepancies at the SKU level, and work with Finance to ensure accurate COGS and PPV metrics. Strong ERP and Blue Cherry experience is preferred.

Qualifications

• 15+ years of substantial inventory controller experience.
• Strong experience with PPV and inventory valuations.
• Experience performing detailed inventory reconciliations and audits.

Responsibilities

• Ensure inventory-related accounts are properly supported and reconciled.
• Investigate and resolve differences between systems and financial statements.
• Prepare detailed month-end inventory schedules and supporting documentation.
• Lead book-to-physical inventory reconciliations and cycle-count programs.
• Support external auditors with inventory reconciliations and variance explanations.
• Take ownership of PPV reporting and analysis across vendors and SKUs.

Skills

Inventory accounting

PPV analysis

Cycle counting

Book-to-physical reconciliations

Variance analysis

Audit support

Tools

Blue Cherry

ERP system

Job description

Our client in the Retail/ Wholesale industry is seeking an Inventory Controller to join their team. This role will sit in Midtown. The ideal person will have retail/wholesale industry expertise. The ideal candidate will be tasked with:

• Ensure inventory-related accounts are properly supported and reconciled.
• Investigate and resolve unexplained differences between operational systems and the financial statements.
• Prepare detailed month-end inventory schedules and supporting documentation.
• Analyze inventory-related journal entries and adjustments for accuracy and completeness.
• Work directly with Finance and Accounting to ensure inventory balances and related COGS are accurate.
• Support external auditors by providing detailed inventory reconciliations, valuation support, count documentation, and explanations of variances.
• Take full ownership of the accuracy and integrity of inventory records across the organization.
• Perform and oversee detailed book-to-physical inventory reconciliations.
• Investigate discrepancies at the SKU/item level and determine the root cause rather than simply posting an inventory adjustment.
• Analyze discrepancies related to receiving, shipping, transfers, returns, damaged goods, timing differences, system transactions, and costing.
• Establish appropriate cycle-count procedures and monitor results.
• Lead and oversee annual physical inventory counts and ensure accurate results are incorporated into the accounting records.
• Develop reporting to identify recurring inventory discrepancies and control weaknesses.
• Ensure inventory transactions are recorded accurately and in the appropriate accounting period
• Maintain a detailed understanding of the company's inventory costing methodology and ensure it is properly applied.
• Analyze standard cost versus actual cost and understand the financial impact of cost changes.
• Review purchase costs, freight, duties, landed costs, surcharges, and other costs included in inventory valuation.
• Identify unusual or unexplained inventory cost fluctuations.
• Review and analyze inventory valuation and determine whether recorded costs appropriately reflect the underlying economics of the inventory.
• Assist with the development and maintenance of inventory reserves and valuation adjustments.
• Understand the impact of inventory costing on COGS, gross margin, PPV, and financial results.
• Ensure inventory valuation is properly supported and can withstand detailed internal and external audit review.
• Take ownership of PPV reporting and analysis.
• Analyze PPV by vendor, product, SKU, purchase order, and other relevant categories.
• Investigate significant PPV fluctuations and determine the actual business drivers.
• Distinguish between legitimate purchasing cost changes and errors in standard costs, purchase orders, receiving, invoicing, or system setup.

Our client in the Retail/ Wholesale industry is seeking an Inventory Controller to join their team. This role will sit in Midtown. The ideal person will have retail/wholesale industry expertise. The ideal candidate will be tasked with:

General Ledger & Financial Reconciliation

• Ensure inventory-related accounts are properly supported and reconciled.
• Investigate and resolve unexplained differences between operational systems and the financial statements.
• Prepare detailed month-end inventory schedules and supporting documentation.
• Analyze inventory-related journal entries and adjustments for accuracy and completeness.
• Work directly with Finance and Accounting to ensure inventory balances and related COGS are accurate.
• Support external auditors by providing detailed inventory reconciliations, valuation support, count documentation, and explanations of variances.
• Take full ownership of the accuracy and integrity of inventory records across the organization.
• Perform and oversee detailed book-to-physical inventory reconciliations.
• Investigate discrepancies at the SKU/item level and determine the root cause rather than simply posting an inventory adjustment.
• Analyze discrepancies related to receiving, shipping, transfers, returns, damaged goods, timing differences, system transactions, and costing.
• Establish appropriate cycle-count procedures and monitor results.
• Lead and oversee annual physical inventory counts and ensure accurate results are incorporated into the accounting records.
• Develop reporting to identify recurring inventory discrepancies and control weaknesses.
• Ensure inventory transactions are recorded accurately and in the appropriate accounting period
• Maintain a detailed understanding of the company's inventory costing methodology and ensure it is properly applied.
• Analyze standard cost versus actual cost and understand the financial impact of cost changes.
• Review purchase costs, freight, duties, landed costs, surcharges, and other costs included in inventory valuation.
• Identify unusual or unexplained inventory cost fluctuations.
• Review and analyze inventory valuation and determine whether recorded costs appropriately reflect the underlying economics of the inventory.
• Assist with the development and maintenance of inventory reserves and valuation adjustments.
• Understand the impact of inventory costing on COGS, gross margin, PPV, and financial results.
• Ensure inventory valuation is properly supported and can withstand detailed internal and external audit review.
• Take ownership of PPV reporting and analysis.
• Analyze PPV by vendor, product, SKU, purchase order, and other relevant categories.
• Investigate significant PPV fluctuations and determine the actual business drivers.
• Distinguish between legitimate purchasing cost changes and errors in standard costs, purchase orders, receiving, invoicing, or system setup.

Qualifications

• 15+ years of substantial inventory Controller experience
• Extensive experience with inventory accounting and inventory control.
• Strong experience with Purchase Price Variance (PPV).
• Extensive experience performing book-to-physical inventory reconciliations.
• Strong understanding of inventory subledgers and their relationship to the general ledger and financial statements.
• Strong understanding of the accounting impact of inventory transactions on COGS and gross profit.
• Advanced Excel skills, including the ability to work with large data sets and perform detailed analysis.
• Strong ERP experience; Blue Cherry experience is highly desirable.

Co offers top tier benefits and bonus structure

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail].

workplace discrimination is illegal

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

the individual's skill sets, experience and training;

licensure and certification requirements;

office location and other geographic considerations; and

other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).