Inventory Controller

Mercy Health System Corporation; United States; On-site; USD 26,000 - 39,000; Full time

Job summary

Mercyhealth is seeking an Inventory Specialist to manage stock levels, perform cycle counts, and coordinate replenishments in our hospital supply chain. You will work closely with departments and vendors to ensure availability and cost effectiveness.

The role requires accurate data entry, strong communication, and the ability to resolve discrepancies promptly within our ERP system. This on-site position supports Mercyhealth across multiple facilities and emphasizes teamwork and process

Qualifications

• One year of ordering, purchasing, inventory control and/or general accounting required.
• Knowledge of computer skills including use of standard office software.
• Excellent written and verbal communication and interpersonal skills.
• Graduation from High School or equivalent.
• Associate’s degree preferred; CPIM or other inventory management certification preferred.

Responsibilities

• Monitor, rotate, remove and document outdated/overstocked supplies; coordinate annual physical inventory.
• Maintain cycle count accuracy and investigate discrepancies using ERP transaction history; implement corrective actions.
• Process replenishment requisitions via ERP and ensure timely deliveries with minimal errors.
• Inform departments of substitutions, back orders, delays and stock outs; review and update inventory data integrity.

Skills

Inventory control

ERP system

Data entry

Communication skills

Team collaboration

Education

High school diploma

Associate degree preferred CPIM or equivalent

Tools

ERP software

MS Office / standard office software

Job description

OVERVIEW

The Inventory Specialist manages and maintains accurate supply inventory by monitoring stock levels, completing cycle counts, processing replenishment orders and resolving discrepancies or shortages. This role works closely with departments and vendors to ensure supplies are available when needed while identifying opportunities to reduce costs, improve inventory processes and maintain efficient stock levels.

SCHEDULE

40-hours per week

ESSENTIAL DUTIES AND RESPONSIBILITIES

Monitor, rotate, remove and document all outdated and overstocked supplies, checking for any damage to items. Coordinate the annual physical inventory. Responsible for the overall cycle count program including daily cycle counts. Responsible for overall inventory accuracy. Investigate inventory discrepancies by review of previous inventory transactions within our ERP and take appropriate corrective action and implement changes to current processes. Inform peers and departments of substitute products, back orders, delays in shipments and stock outs. Process replenishment requisition for supplies as needed through the ERP system. Ensure timely processing of requisitions for delivery cut offs with a minimum of errors. Ensure data integrity by adhering to pre-defined standards. Serve as a resource in investigating products, assisting in budgeting, suggesting changes in product utilization, and advising on proper inventory control techniques. Verify inventory and control inventory levels, maintain, review and correct item file counts in computer system. Physically stock, process returns and help pick needed supplies as needed. Resolve supply shortages of inventory items in a timely fashion. Run needed reports, such as open order report, stock status report, and slow item usage report to help maintain effective and adequate supply levels. Review and update supply bin locations, verify units of measure, order points, catalog numbers, item numbers, and pricing as needed to maintain integrity of supply inventory and accuracy. Aid co-workers in heavy workload periods, complete typical days’ workload as assigned, maintain safe and clean work environment, suggest, assist, or use own initiative to do special projects. Demonstrate ability to work within a cohesive team, in dealing with coworkers and all members of the care site organization to promote efficiency and provide quality patient care, responding in a courteous and professional manner. Attend team meetings as appropriate to discuss and implement new products, product introduction, and standardization efforts. Identify product issues as needed. Review utilization patterns and report unusual variances; report reduction opportunities. Proactively reduce inventory and achieve maximum turn and fill rates. Serve as liaison between supply chain, staff and vendors to ensure accurate and timely product conversions. Promote mission, vision, and values of Mercyhealth, and abide by service behavior standards. Perform other duties as assigned

CULTURE OF EXCELLENCE

BEHAVIOR EXPECTATIONS To perform the job successfully, an individual should demonstrate the following behavior expectations: Quality - Follows policies and procedures; adapts to and manages changes in the environment; Demonstrates accuracy and thoroughness giving attention to details; Looks for ways to improve and promote quality; Applies feedback to improve performance; Manages time and prioritizes effectively to achieve organizational goals. Service - Responds promptly to requests for service and assistance; Follows the Mercyhealth Critical Moments of service; Meets commitments; Abides by MH confidentiality and security agreement; Shows respect and sensitivity for cultural differences; and effectively communicates information to partners; Thinks system wide regarding processes and functions. Partnering - Shows commitment to the Mission of Mercyhealth and Culture of Excellence through all words and actions; Exhibits objectivity and openness to other's views; Demonstrates a high level of participation and engagement in day-to-day work; Gives and welcomes feedback; Generates suggestions for improving work: Embraces teamwork, supports and encourages positive change while giving value to individuals. Cost - Conserves organization resources; Understands fiscal responsibility; Works within approved budget; Develops and implements cost saving measures; contributes to profits and revenue.

EDUCATION AND EXPERIENCE

One year of ordering, purchasing, inventory control and/or general accounting required. Must have demonstrated an ability to function under short time frames, correspond and negotiate with others clearly; demonstrate self-motivation and capable of managing multiple priorities. Must have knowledge and possess computer skills including use of standard office software. Must possess excellent written and verbal communication skills and interpersonal skills. Graduation from High School or equivalent Knowledge of basic inventory control systems/procedures required. Associate’s degree preferred CPIM or other inventory management certification preferred

WORK ENVIRONMENT

The noise level in the work environment is usually moderate. Occupational Exposure: Category B -Some partners in the specified job classification have occupational exposure.

WORK CONTACT GROUP

Partners, physicians, patients/family, visitors, vendors

SPECIAL PHYSICAL DEMANDS

The Special Physical Demands are considered Essential Job Functions of the position with or without reasonable accommodations. Medium work: Exert up to 50lbs force occasionally, and/or up to 20lbs frequently, and/or up to 10lbs constantly.

LEVEL OF SUPERVISION

Responsibilities include interviewing, and training employees; planning, assigning, and directing work; addressing complaints and resolving problems

PAY RANGE

$19.79 - $28.69

Mercyhealth is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, disability, or protected veteran status.

Mercyhealth offers competitive pay and a comprehensive benefits package including: Medical, Dental, Vision Life & Disability Insurance FSA/HSA Options Generous, accruing paid time off Paid Parental and caregiver leave Career advancement and educational opportunities Tuition and certification reimbursement Certification Reimbursement Well-being Programs Employee Discounts On-Demand Pay Financial Education Annual recognition/awards events Partner appreciation days Family entertainment/attractions discount Community service/improvement opportunities Click here for more details regarding Mercyhealth Careers Benefit Information. At Mercyhealth, we don’t simply hire people, we empower employee-partners who are passionate about making lives better. As an integrated health system, we deliver exceptional, coordinated across seven hospitals, 85 primary and specialty clinics, and a team of over 7,500 professionals serving northern Illinois and southern Wisconsin. Mercyhealth has been nationally recognized for our commitment to our people and culture, including: #1 in the nation on AARP's Best Employers for Workers Over 50 One of Working Mother magazine's 100 Best Companies for Working Mothers A Top 50 Company and Top 10 Nonprofit for Executive Women For over 135 years, Mercyhealth has provided high-quality health care to residents throughout northern Illinois and southern Wisconsin. We have a passion for providing comprehensive health care close to home for area residents through our six hospitals and 85 primary and specialty care locations. As an integrated health system, you can come to us for routine health care, like annual physicals, immunizations and preventive health screenings, as well as highly specialized care, such as neonatal intensive care, heart surgery, stroke care, neurosurgery, cancer treatment and much more. The range of Mercyhealth's specialties and the skills of our doctors, nurses and clinical staff are truly extraordinary.