Inventory Control Manager

Integrated Production Solutions (IPS); Franklin (TN); On-site; USD 65,000 - 90,000; Full time

Job summary

Integrated Production Solutions (IPS) seeks an Inventory Control Manager to oversee asset records, stock lifecycle, and equipment readiness for concerts, tours, rentals, and live events. You will manage the inventory system, track asset movement, and coordinate with sales, project management, warehouse, logistics, and production teams to ensure event gear is available, maintained, and ready.

The role requires highly organized, detail‑oriented people skills and hands‑on knowledge of live event

Qualifications

• 2+ years of experience in inventory control, warehouse operations, live event production, rental operations, or a related asset-management environment preferred.
• Working knowledge of live event production equipment, including audio, lighting, video, LED, rigging, power, staging, cabling, cases, and related support gear.
• Strong attention to detail with the ability to maintain accurate inventory records, reconcile discrepancies, and identify missing, damaged, mislabeled, or incomplete assets.
• Experience using inventory management, rental management, barcode scanning, asset tracking, or warehouse management systems preferred.
• Ability to understand and follow equipment prep, de-prep, QC, repair, staging, labeling, storage, and return workflows for concert production and rental orders.
• Basic understanding of equipment handling, safety standards, weight limits, power requirements, and proper storage practices for production assets.
• Highly organized, process-oriented, and able to prioritize multiple projects, deadlines, gear pulls, returns, and changing production needs.
• Able to work independently while also coordinating effectively with sales, project management, production, warehouse, logistics, and technical teams.
• Comfortable leading, directing, training, or supporting part-time technicians and warehouse team members involved in inventory-related tasks.
• Strong verbal and written communication skills with the ability to clearly document issues, report shortages, and communicate equipment status.
• Positive, service-minded team player who remains level-headed under pressure and is motivated to support successful shows, rentals, installations, and client outcomes.
• Proficient with basic computer tools, spreadsheets, email, and documentation; ability to learn company systems and procedures quickly.
• Able to meet the physical demands of the role, including standing, walking, bending, lifting, loading, unloading, and assisting with warehouse and equipment-handling tasks.
• Valid driver’s license and ability to operate company vehicles when required preferred.

Responsibilities

• Maintain accurate records of all company-owned production assets, including inventory counts, equipment status, location, assignments, service history, and lifecycle information.
• Manage the inventory control system by processing new equipment into stock, updating asset records, reconciling discrepancies, and ensuring data is current and reliable.
• Coordinate with sales, project management, production, warehouse, and logistics teams to confirm equipment availability, identify shortages, and support upcoming concerts, tours, rentals, installations, and live events.
• Lead and support prep, de-prep, quality control, scanning, staging, and return processes for short-term and long-term rental orders.
• Identify, document, communicate, and help resolve issues related to missing equipment, damaged assets, theft, incomplete returns, and inventory shortages.
• Develop and improve inventory control procedures, asset tracking workflows, QC standards, and organization systems that increase accuracy, reduce loss, and improve equipment utilization.
• Conduct physical inventory counts, cycle counts, and reconciliations between warehouse stock, rental activity, and the inventory management system.
• Provide direction to part‑time technicians or support staff involved in prep, de‑prep, QC, repairs, organization, and inventory‑related tasks.
• Assist with warehouse operations, equipment pulls, returns, loading, unloading, labeling, storage, and organization as needed to support daily operations and show schedules.
• Maintain professional and technical knowledge of live event production equipment, inventory best practices, safety standards, and company procedures.
• Perform administrative activities, reporting, documentation, and other related duties as assigned by the supervisor.
• Represent the company’s culture, mission, vision, and core values through a service‑minded, team‑oriented, and solutions‑focused approach.

Skills

Inventory accuracy

Detail oriented

Organizational skills

Communication skills

Problem solving

Team coordination

Independent worker

Physical stamina

Proactive attitude

Tools

Inventory software

Barcode scanning

Asset tracking

Warehouse management

MS Excel

Job description

JOB DESCRIPTION:

The Inventory Control Manager is responsible for overseeing the accuracy, organization, readiness, and life cycle of company-owned production assets used in concerts, tours, rentals, installations, and live events. This role manages the inventory system, processes new equipment into stock, tracks asset movement, supports prep and de-prep workflows, identifies shortages or damaged gear, and works closely with sales, project management, warehouse, logistics, and production teams to ensure the right equipment is available, maintained, and event-ready. The ideal candidate is highly organized, detail-oriented, technically minded, and able to balance hands‑on equipment knowledge with strategic planning to maximize asset utilization, reduce losses, and support successful show execution.

TOP THREE ROLES:

Asset Inventory Accuracy & System Management | Equipment Readiness, QC, Repairs & Lifecycle Tracking | Production, Warehouse & Logistics Coordination

JOB DUTIES:

• Maintain accurate records of all company-owned production assets, including inventory counts, equipment status, location, assignments, service history, and lifecycle information.
• Manage the inventory control system by processing new equipment into stock, updating asset records, reconciling discrepancies, and ensuring data is current and reliable.
• Coordinate with sales, project management, production, warehouse, and logistics teams to confirm equipment availability, identify shortages, and support upcoming concerts, tours, rentals, installations, and live events.
• Lead and support prep, de-prep, quality control, scanning, staging, and return processes for short-term and long-term rental orders.
• Identify, document, communicate, and help resolve issues related to missing equipment, damaged assets, theft, incomplete returns, and inventory shortages.
• Develop and improve inventory control procedures, asset tracking workflows, QC standards, and organization systems that increase accuracy, reduce loss, and improve equipment utilization.
• Conduct physical inventory counts, cycle counts, and reconciliations between warehouse stock, rental activity, and the inventory management system.
• Provide direction to part‑time technicians or support staff involved in prep, de‑prep, QC, repairs, organization, and inventory‑related tasks.
• Assist with warehouse operations, equipment pulls, returns, loading, unloading, labeling, storage, and organization as needed to support daily operations and show schedules.
• Maintain professional and technical knowledge of live event production equipment, inventory best practices, safety standards, and company procedures.
• Perform administrative activities, reporting, documentation, and other related duties as assigned by the supervisor.
• Represent the company’s culture, mission, vision, and core values through a service‑minded, team‑oriented, and solutions‑focused approach.

TRAVEL:

None Required

QUALIFICATIONS:

• 2+ years of experience in inventory control, warehouse operations, live event production, rental operations, or a related asset‑management environment preferred.
• Working knowledge of live event production equipment, including audio, lighting, video, LED, rigging, power, staging, cabling, cases, and related support gear.
• Strong attention to detail with the ability to maintain accurate inventory records, reconcile discrepancies, and identify missing, damaged, mislabeled, or incomplete assets.
• Experience using inventory management, rental management, barcode scanning, asset tracking, or warehouse management systems preferred.
• Ability to understand and follow equipment prep, de‑prep, QC, repair, staging, labeling, storage, and return workflows for concert production and rental orders.
• Basic understanding of equipment handling, safety standards, weight limits, power requirements, and proper storage practices for production assets.
• Highly organized, process‑oriented, and able to prioritize multiple projects, deadlines, gear pulls, returns, and changing production needs.
• Able to work independently while also coordinating effectively with sales, project management, production, warehouse, logistics, and technical teams.
• Comfortable leading, directing, training, or supporting part‑time technicians and warehouse team members involved in inventory‑related tasks.
• Strong verbal and written communication skills with the ability to clearly document issues, report shortages, and communicate equipment status.
• Positive, service‑minded team player who remains level‑headed under pressure and is motivated to support successful shows, rentals, installations, and client outcomes.
• Proficient with basic computer tools, spreadsheets, email, and documentation; ability to learn company systems and procedures quickly.
• Able to meet the physical demands of the role, including standing, walking, bending, lifting, loading, unloading, and assisting with warehouse and equipment‑handling tasks.
• Valid driver’s license and ability to operate company vehicles when required preferred.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee might be required to stand; walk; sit; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear; and occasionally lift and/or move up to 100 pounds.

______________________________________________________________________________

Status:

Full-Time Exempt

Company benefits:

Yes

Working Days:

Monday - Friday

Travel Required:

(As needed)

Reports to:

Executive Director of Production