Inventory Control Coordinator Senior

Advocate Health Care; Hazel Crest (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

Advocate Health Care in Illinois seeks an Inventory/Procurement professional to manage inventory levels, monitor costs, and resolve procurement issues across sites. You will maintain catalogs, track usage, and collaborate with Corporate Purchasing to ensure timely deliveries.

The role requires healthcare inventory experience, strong analytical skills, and proficiency with purchasing systems and MS Office. This position is based on-site within the health system.

Qualifications

• 5 years of inventory management and distribution experience in a health care setting.
• Working knowledge of computerized purchasing and/or materials management/distribution systems.
• Excellent communication, human relations, and analytical skills.
• Self-motivated and detail oriented.
• Basic computer skills in Microsoft Office suite.

Responsibilities

• Develops and maintains cost effective maintenance and monitoring programs for inventory to maximize usage and minimize expenses.
• Coordinates appropriate level of inventory quantities across sites using ASLMC Services.
• Resolves procurement issues including vendor disputes, invoice discrepancies, and expedited emergency orders.
• Reviews and recommends changes to base inventory data levels and consolidation opportunities.
• Maintains product catalogs and electronic catalogs for all products.
• Develops systems to track inventory age, overstocks, and vendor exchanges.
• Collaborates with Corporate Purchasing to review purchase requisitions and ensure vendor delivery.
• Regularly produces and reviews usage and cost reports for management and Corporate Purchasing Manager.
• Identifies product standardization and cost saving opportunities; provides data to support recommendations.
• Builds and maintains relationships with vendors; verifies and reconciles vendor credits and exchanges; ensures contracts are loaded correctly.

Skills

Purchasing systems

Materials management

Communication skills

Detail oriented

MS Office

Education

High School Graduate

Job description

• Develops and maintains cost effective maintenance and monitoring programs for inventory in order to maximize usage and minimize expenses. Establishes a follow-up program to monitor the effectiveness of the supply systems to ensure that needs are being met.
• Coordinates the appropriate level of inventory quantities required throughout sites utilizing ASLMC Services. Serves as the main contact person for inquiries involving inventory transferred between facilities.
• Resolves various procurement issues, including but not limited to: vendor disputes, invoice discrepancies, expedited processing of emergency orders, and handling damaged or defective product.
• Reviews and recommends changes and improvements to the base Inventory data levels. Gives recommendations on inventory levels and possible consolidation opportunities to area management and Manager Central Supply for consideration.
• Serves as a procurement resource, maintaining product catalogs and/or electronic catalogs for all products.
• Develops and maintains systems to track inventory age, overstocks and vendor exchanges.
• Collaborates with Corporate Purchasing to review purchase requisitions, verify necessity of orders, place orders and ensure vendor delivery.
• Regularly produces and reviews usage and cost reports for management and the Corporate Purchasing Manager.
• Identifies product standardization and cost saving opportunities. Provides analytical data to support recommendations. Coordinates activities associated with product conversions as needed.
• Builds and maintains working relationships with vendors. Responsible for verifying and reconciling vendor credits and exchanges of product. Ensures that vendor contracts are loaded correctly into the computer systems.

Major Responsibilities

• Develops and maintains cost effective maintenance and monitoring programs for inventory in order to maximize usage and minimize expenses. Establishes a follow-up program to monitor the effectiveness of the supply systems to ensure that needs are being met.
• Coordinates the appropriate level of inventory quantities required throughout sites utilizing ASLMC Services. Serves as the main contact person for inquiries involving inventory transferred between facilities.
• Resolves various procurement issues, including but not limited to: vendor disputes, invoice discrepancies, expedited processing of emergency orders, and handling damaged or defective product.
• Reviews and recommends changes and improvements to the base Inventory data levels. Gives recommendations on inventory levels and possible consolidation opportunities to area management and Manager Central Supply for consideration.
• Serves as a procurement resource, maintaining product catalogs and/or electronic catalogs for all products.
• Develops and maintains systems to track inventory age, overstocks and vendor exchanges.
• Collaborates with Corporate Purchasing to review purchase requisitions, verify necessity of orders, place orders and ensure vendor delivery.
• Regularly produces and reviews usage and cost reports for management and the Corporate Purchasing Manager.
• Identifies product standardization and cost saving opportunities. Provides analytical data to support recommendations. Coordinates activities associated with product conversions as needed.
• Builds and maintains working relationships with vendors. Responsible for verifying and reconciling vendor credits and exchanges of product. Ensures that vendor contracts are loaded correctly into the computer systems.

Licensure, Registration, And/or Certification Required

• None Required.

Education Required

• High School Graduate.

Experience Required

• Typically requires 5 years of experience in inventory management and distribution in a health care setting.

Knowledge, Skills & Abilities Required

• Working knowledge of computerized purchasing and/or materials management/distribution systems.
• Must have excellent communication, human relations, and analytical skills to have the ability to communicate will all levels of health care personnel and professionals.
• Must be self-motivated and detail oriented.
• Basic computer skills in using Microsoft office suite.

Physical Requirements And Working Conditions

• Must be able to sit for extended periods of time.
• Operates all equipment necessary to perform the job.
• Exposed to a normal office environment.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.