Inventory Associate (Hospital)

Jobility Talent Solutions; New York (NY); On-site; USD 42,000 - 64,000; Full time

Job summary

Jobility Talent Solutions in New York City is seeking a Healthcare Supply Chain Clerk to support supply distribution and facility operations across MSK clinical and non-clinical areas. You will order and maintain par levels, coordinate with departments and vendors, and ensure safe, cost-efficient stocking of supplies, linens, and equipment.

The role requires basic MS Office skills and a HS diploma, with healthcare experience preferred.

Qualifications

• Basic knowledge of Microsoft Office Suite (Word, PowerPoint, Excel).
• Experience in a healthcare setting is preferred.
• HS Diploma/GED is Required.

Responsibilities

• Orders supplies to maintain established inventory levels in all areas per schedule.
• Counts supplies and uses the inventory system to place orders and manage par levels.
• Distributes supplies and medications and stocks nurse servers, rooms and closets daily.
• Coordinates with vendors and facilities teams to keep areas safe and organized.
• Identifies cost-containment opportunities and supports department leadership with recommendations.

Skills

MS Office

Inventory management

Education

HS Diploma/GED

Tools

Helios

Job description

Location: 1275 York Avenue, NYC, NY 10065

Schedule: Monday–Friday, 37.5 hours per week

Shifts:

• 10:00 AM - 06:00 PM
• 11:00 AM - 07:00 PM
• 02:00 PM - 10:00 PM

Job Summary:

The primary function is to support both supply distribution and facility operations for any MSK clinical and non-clinical areas. Responsible for ordering and maintaining adequate levels of all supplies, equipment, and linen in accordance with established par levels for any outpatient or inpatient floor. Collaborates with administrative and clinical leadership and assists with equipment and supplies selection necessary to achieve optimum patient care in the most cost-efficient manner. Coordinates with vendors and ancillary services, i.e., Plant Operations, Facilities Management, Safety, and Environmental Services to ensure that all areas, including nurse servers, medication rooms, supply closets, examination rooms, patient rooms, treatment areas, labs, waiting rooms, conference and consultation rooms, and academic/administrative are maintained in a safe, attractive, and appropriate condition. All duties must be carried out in a manner consistent with the standards of the institution.

Supply Ordering:

• Takes inventory and orders supplies (if applicable) to maintain established inventory levels in all assigned supply areas per established schedule.
• Counts supplies in assigned supply areas, item by item, and notes quantities needed to bring items up to established inventory level; orders items via the inventory management system (e.g., "Helios").
• Orders additional supplies (e.g., over par levels, non-routine supplies, patient charge items) as requested by the leadership team and/or clinical staff.
• Anticipates and avoids problems by ordering out-of-stock and depleted items as soon as possible; offers alternatives to out-of-stock items when appropriate; checks to see if another area has extra out-of-stock items.
• Identifies overstocked items and returns them to the appropriate party for credit; notifies the manager daily of any overstocked items.
• Checks daily on items “on order” using the backorder report and notifies the manager of critical items needed to ensure the most timely delivery and stocking.
• Identifies fast-moving items and monitors them closely.
• Suggests changes in par levels to best accommodate the needs of the floor staff; participates in the review of par levels with administrative and clinical leadership.
• Uses appropriate forms, paper or computer-based systems to request and credit items. Processes Return Authorization online forms, as appropriate.
• Selects the correct quantity, account number/expense code, cost center, date, and location on all orders.
• Identifies cost containment opportunities and makes recommendations for changes to managers.

Supply Distribution:

• Delivers and stores supplies in the appropriate location and at an appropriate level/quantity per department guidelines within established time frames. Distributes items and stores them in appropriate locations according to the item; follows established priority in the delivery and storage of items; always rotates items before storing.
• Distributes items and patient charge items daily.
• Delivers and stocks medications and FDA-approved products, if required, within timeframes established by departmental policy and procedures.
• Stores securely all distributed FDA-approved products as per guidelines.
• Stocks supplies in nurse servers, medication rooms, supply closets, examination rooms, patient rooms, treatment areas, labs, waiting rooms, conference, and consultation rooms daily.
• Introduces self to the patient when entering a room that is occupied by a patient or patient guest.
• Stocks/replenishes patient servers with linen daily (if applicable).

Requirements:

• Client will allow any amount of experience. If there is none, this should be escalated.
• Basic knowledge of Microsoft Office Suite (Word, PowerPoint, and Excel).
• Food handling and constant exposure to cold temperatures when working in Food and Nutrition.
• HS Diploma/GED is Required
• Experience in a healthcare setting is preferred