Inventory and Parts Coordinator

Stearns Companies; Findlay (OH); On-site; USD 45,000 - 55,000; Full time

Job summary

Stearns Companies in Findlay, OH is seeking an Inventory and Parts Coordinator to manage daily shop operations and inventory across locations. Salary is $50,000 per year, with duties including parts ordering, invoice creation, and supporting the Shop Manager for a 24-hour operation.

You will supervise tow operators, ensure DOT compliance, maintain preparedness, and provide professional customer service while maintaining a safe, organized work environment.

Qualifications

• High school diploma or GED required.
• 1+ years’ experience in rollback or heavy-duty towing.
• Automotive parts knowledge.
• Valid driver’s license and good driving record.
• DOT compliance awareness and safety practices.

Responsibilities

• Maintain inventory across multiple locations.
• Order parts and create invoices for customers.
• Supervise tow operators and manage workflow.
• Ensure DOT compliance and driver safety.
• Respond to calls with professional dispatch communication.
• Assist Shop Manager with daily operations.

Skills

Vehicle mechanics

Customer service

Problem solving

Communication

Time management

Team player

Interpersonal skills

Education

High School diploma or GED

Tools

Fullbay knowledge

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Inventory and Parts Coordinator

Office Full Time Findlay, OH, US

Salary: $50,000.00 Annually

This position will be responsible for assisting in managing the daily operations of the shop. This includes maintaining up to date and accurate inventory in all of our locations. Assist the Shop Manager by ordering parts and helping maintain and close service orders. Maintain a high degree of professionalism and integrity. Successful applicants will be required to support the Shop Manager in any duties required to operate a successful 24-hour operation.

Essential Job Functions

• Maintain clean, orderly and safe working environment
• Help maintain a Drug-free Safety Program
• Provide a high level of customer service in a professional, ethical manner and ensure that all tow operators do the same.
• Ensures timely resolution of customer complaints.
• Maintain schedules and time and attendance policies.
• Make sure that all tow operators are DOT complaint by performing pre-checks, post checks, driving tests and following hours of service compliance.
• Ability to communicate effectively with all levels of internal and external staff
• Supervise and maintain inventory of parts and equipment.
• Write workorders and create invoices for customers
• Order parts needed to complete service work
• Ability to supervise other employees, manage workflow and employee morale
• Have good attendance
• Be a team player committed to continuous improvement.
• Must demonstrate ability to interview, train, instruct, and mentor new and existing employees.
• Monitor a preventive maintenance program for all company owned vehicles
• Ensure that all tow operators are in compliance with time clock procedures
• Ensure that all tow operators respond to calls dispatched in a safe, timely manner.
• Ensure that all tow operators communicate with dispatch in a professional manner and be informative as it relates to information necessary to document their status in servicing a call as well as accurate ETA’s when requested
• Ensure that all tow operators professionally and safely, perform emergency road service duties; free of accidents, injuries and damage, as may be dispatched.
• Ensure that tow operators perform pre-inspection of trucks and related equipment, tools, rigging, and inventory; ensure checklists are complete and turned in prior to beginning duty each day
• Ensure that all tow operators maintain truck fluid levels, including fuel levels according to manufacturer’s standards and note quantities added on the pre-shift inspection sheet
• Ensure that trucks are kept clean inside and out; tools and equipment are stored in the designated locations and kept in workmanlike condition; damaged tools and equipment or missing must be reported immediately
• MUST answer phones/emails/texts immediately and respond within the required ETA for the specific call and ensure that all mechanics do the same.
• Be well-groomed, wearing a clean uniform and safety jacket or vest at all times with identifying name and company name clearly visible and ensure that drivers do the same
• Perform other duties as assigned by management

Experience Required

• Excellent knowledge of mechanical needs of various vehicles
• High School diploma or GED
• Automotive Parts Knowledge
• Valid Driver's License and good driving record
• 1 + years’ experience in Rollback, Medium to Heavy duty towing a plus
• Fullbay knowledge a plus

Skilled / Abilities Required

• Excellent knowledge of mechanical needs of various vehicles
• Pass Drug test according to DOT requirements
• Be insurable under company’s insurance carrier
• Problem solving – use reason even when dealing with emotional topics
• Provide quality customer service at all times; responding to customer’s needs even in emotional situations
• Confirm information and provide service options; explain service procedures
• Exhibit sound and accurate judgment to support and explain reasoning for decisions; include appropriate people in decision making process
• Use of time efficiently and productively
• Demonstrate accuracy and thoroughness in keeping with company quality standards
• Observe safety and security procedures at all times
• Adapt to changes in the work environment as they occur
• Demonstrate dependability; follow instructions; respond to management direction; take responsibility for own actions; keep commitments; commit to long hours of work when necessary
• Establish and maintain effective working relationships with employees, customers and the public
• Communicate effectively, verbally and in writing

Physical Abilities

• Be able to lift up to 40 pounds
• Mechanical abilities as they relate to repairs to vehicles
• Regularly required to be able to use hands, fingers, be able to feel, hear, stand, walk, reach with hands and arms; to stoop, kneel, crouch or crawl; sit in vehicle seat for extended periods; perform significant amount of lifting, bending, twisting, climbing, listen and respond to radio phone communications; good vision

Regular exposure to moving mechanical parts, fumes, airborne particles, toxic and caustic fumes; noise levels are usually moderate