Interventional Radiology Senior Scheduler

2200 The Brigham and Women's Hospital, Inc.; Boston (MA); Hybrid; USD 43,000 - 62,000; Full time

Benefits offered by this job

Medical

Dental

Vision

403b retirement plan

Tuition reimbursement

MBTA pass

Job summary

The Brigham and Women's Hospital, Inc. in Boston, MA is seeking a Front Desk/Registration Specialist to manage patient registrations and scheduling with care and efficiency. You will coordinate appointments, document demographics, and ensure accurate data entry across multiple systems.

The role requires 2–3 years in a medical office, experience with Epic, and strong customer service skills. The position is onsite with hybrid work after training, offering competitive pay and comprehensive

Qualifications

• 2–3 years of medical office/hospital/clinic experience.
• Epic experience in a healthcare environment is required.
• Customer service experience in a contact/call center environment with high call volume.

Responsibilities

• Coordinate registration and scheduling for new patient appointments.
• Document demographic, medical, financial, and referral information in systems.
• Answer calls, triage, and provide timely messages to patients and providers.
• Ensure patient information is available to providers and HIPAA compliant.
• Transcribe call, referral, and scheduling information across multiple systems.

Skills

Customer service

Communication

Teamwork

Attention to detail

High call volume handling

Privacy & confidentiality

Education

High School Diploma

Tools

Epic

Microsoft Outlook

Excel

Job description

Site: The Brigham and Women's Hospital, Inc. Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Under direction, receives incoming communication and online requests from both patients and referring providers interested in accessing care. Performs patient registration and scheduling processes, which may involve more complex cases. Ensures that patients, referring providers, and other customers receive timely, efficient, and high-quality service.

Essential Functions

• Coordinates registration and scheduling for new patient appointments.
• Documents all patient demographic, medical, financial, and referral information into the computer in strict compliance with established department procedures for the purpose of getting a hospital registration number and scheduling of an appointment.
• Answers telephone, triages calls, and takes accurate and detailed messages using professional and courteous customer service techniques.
• Provides basic information and instructions to patients regarding the practice and Hospitals across the enterprise.
• Obtains all patient information required by the providers prior to an appointment. Ensures that medical records are available to all healthcare providers.
• Completely and accurately transcribes call, referral and scheduling information in multiple systems.
• Provides excellent customer service to both internal and external customers of the Mass General Brigham -Hospitals and ambulatory practices; supports ongoing communication and provides service recovery when needed with patients and referring physicians.
• Works to ensure all the BWH expectations are met by scheduling referral appointments and radiology orders.
• Maintains confidentiality and privacy consistent with HIPAA guidelines.
• Performs other duties as assigned.
• Complies with all policies and standards.

Qualifications

• Education: High School Diploma or Equivalent required. Can this role accept experience in lieu of a degree? No.
• Medical office/healthcare experience: 2–3 years of related work experience in a medical office, hospital, clinic, physician practice, or comparable healthcare setting required.
• Epic experience: 2–3 years of hands‑on experience using Epic in a healthcare environment required.
• Customer service experience: 2–3 years of customer service work Experience must specifically include working in a contact center or call center environment. Experience should demonstrate skills such as: Handling a high volume of inbound and/or outbound calls; Assisting customers, patients, or clients; Resolving questions, concerns, or service issues; Documenting interactions accurately; Navigating multiple systems while assisting callers; Maintaining professionalism and service standards.

Knowledge, Skills and Abilities

• Excellent customer service skills.
• Basic computer skills, including demonstrated ability to effectively use Microsoft Outlook, Excel, and general data entry concepts and search functionality.
• Strong communication, interpersonal, and team skills.
• Ability to exercise judgment in dealing with sensitive, confidential information.
• Detail‑oriented with the ability to enter information accurately on paper and into electronic systems.
• Ability to handle a high volume of calls and work in a fast‑paced environment.
• Requires the ability to translate the request of the patient or referring office into the appropriate action – appointment scheduling or cancelling, message to the provider, update insurance or demographic information – using the tools and protocols available.
• Requires an in‑depth knowledge of the referral triage processes and knowledge of insurance stipulations that may affect appointment scheduling.

Additional Job Details (if applicable)

Department: BWH Interventional Radiology

Schedule: Monday - Friday | 4 days week 10 hour days from 6:30 am- 5:00 pm | onsite | hybrid after 90 days of training

Remote Type Hybrid Work Location 45 Francis Street

Scheduled Weekly Hours 40

Employee Type Regular Work Shift Day (United States of America)

Compensation

Compensation: The posted salary reflects the starting range for this position. Actual compensation will be based on the selected candidate's qualifications, including experience, education, and relevant skills.

Pay Range $20.84 - $29.79/Hourly Grade 4

Benefits

• Medical
• Dental
• Vision
• 403b retirement plan
• tuition reimbursement
• discounted MBTA pass & more!

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth.

EEO Statement: 2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People‑Focused, half Performance‑Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline. Combat disease. Hold a hand. Help people. Impact the world.

Mass General Brigham is a passionate, welcoming community where minds meet caring hearts. Come be a part of the world’s most powerful force in medicine, where every role is important in changing lives. Are you ready? Our history includes New England hospitals founded over 200 years ago, some of the first and most prestigious hospitals in the world. Built on the legacy of two leading academic medical centers, we’re more than a system—we’re leaders in the practice of medicine. Mass General Brigham is committed to serving the community. We are dedicated to enhancing patient care, teaching and research, and taking a leadership role as an integrated health care system. We recognize that increasing value and continuously improving quality are essential to maintaining excellence.