INTERNSHIP - Construction Administrator

Oneida ESC Group; Northern, San Diego (KY, CA); Hybrid; USD 21,000 - 30,000; Part time

Job summary

Oneida Construction Services seeks a highly motivated Construction Administration Intern in San Diego, CA. This internship begins as a part-time role during the academic year and transitions to full-time in Summer 2027, supporting Project Managers with document production, reporting, and coordination.

The role offers exposure to document control, project documentation, and office administration. Ideal candidates are enrolled in a related degree program with strong communication, organization,

Qualifications

• Currently enrolled in an associate, bachelor’s, or master’s degree program related to construction management, engineering, business, environmental science, geology, or chemistry.
• Ability to work independently and with a team while maintaining high accuracy.
• Strong organization and prioritization in a deadline-driven environment.
• Excellent written and verbal communication with diverse stakeholders.
• Good problem-solving and time-management skills.
• Demonstrated integrity and strong work ethic.
• Proficiency with Microsoft Office applications (Outlook, Excel, Word, PowerPoint).

Responsibilities

• Assist with document production and construction administration tasks from rough drafts to final versions.
• Prepare, edit, maintain, and quality check reports and project documents.
• Perform basic editorial and quality checks for accuracy and consistency.
• Compile, organize, print, scan, and maintain project documents, drawings, and charts.
• Assist with document control and electronic file management per requirements.
• Maintain organized project files and comply with standards and specifications.
• Perform data entry and data accuracy checks.
• Support Project Managers with scheduling, deliverables, and records.
• Provide meeting support and document meeting minutes as needed.
• Assist with day-to-day administrative requests and general department needs.
• Gain exposure to construction administration processes and project coordination.

Skills

Attention to detail

Team collaboration

Time management

Written & verbal communication

Education

Construction management

Engineering

Business

Environmental science

Geology

Chemistry

Tools

MS Project

SharePoint

Adobe Acrobat

AutoCAD

ArcGIS

Job description

All Jobs > OCS > INTERNSHIP - Construction Administrator

Internship

Description

Oneida Construction Services is a Native American, tribally-owned small business. We are a Disadvantaged Business Enterprise (DBE) full-service general contractor and construction company. We are wholly-owned by the Oneida Nation as a subsidiary under Oneida ESC Group.

With quality and safety as our guiding principles, OCS has in-house construction managers, site superintendents, site quality control and safety officers, trades, and laborers to deliver construction, design-build, renovation, and demolition projects on time and under budget.

OCS is actively seeking a highly motivated, full-time Construction Administration Intern in San Diego, CA.

This position will begin as a part-time position during the academic year and transition to full time in Summer of 2027.

Key Responsibilities:

• Assist with a variety of document production and construction administration tasks, including drafting correspondence and memos and preparing documents from rough drafts to final versions.
• Prepare, edit, maintain, and quality check reports and other project documents, including text, tables, data, lists, charts, presentations, and other deliverables.
• Perform basic editorial and quality checks to ensure documents are accurate, complete, consistent, and free of spelling, grammar, formatting, or date errors.
• Compile, organize, print, scan, copy, and maintain project documents, reports, drawings, graphs/charts, presentations, and other materials.
• Assist with document control and electronic file management in accordance with company and customer requirements.
• Maintain organized project files, records, and file-sharing platforms while adhering to applicable corporate and customer standards and specifications.
• Perform data entry and data accuracy checks.
• Support Project Managers and department staff with project administration activities, including task tracking, monitoring deliverable due dates, document submittals, project schedules, and project records.
• Provide meeting support, including scheduling meetings, coordinating logistics and participant notifications, preparing meeting materials, and documenting meeting minutes as needed.
• Assist with general day-to-day administrative requests and other department needs as directed.
• Assist with technical and construction-related project tasks based on educational background, skills, and experience.
• Gain exposure to construction administration processes, project documentation, drawings, schedules, and project coordination activities.

Requirements

Minimum Qualifications:

• Currently enrolled in an associate, bachelor's, or master's degree program in construction management, engineering, business, environmental science, geology, chemistry, or a related discipline.
• Ability to work independently and collaboratively as part of a team while maintaining a high degree of accuracy and attention to detail.
• Ability to organize and prioritize multiple assignments in a deadline-driven environment.
• Strong written and verbal communication skills, with the ability to communicate professionally and effectively with a variety of individuals.
• Strong organizational, problem-solving, and time-management skills.
• Demonstrated personal and professional integrity and a strong work ethic.
• Proficiency with Microsoft Office applications, including Outlook, Excel, Word, and PowerPoint.

Preferred Qualifications:

• Previous internship, coursework, or experience supporting construction, engineering, environmental, or related projects.
• Familiarity with project documentation, document control, construction drawings, blueprints, or technical documents.
• Experience or familiarity with Microsoft Project, SharePoint, Adobe Acrobat, AutoCAD, ArcGIS, or similar software.
• Prior experience working in an office, administrative, project support, or customer service environment.

About Us:

The Oneida ESC Group is a family of companies owned by the Oneida Nation of Wisconsin that delivers customer-focused engineering, science, and construction services worldwide.

Our family of companies includes:

• Oneida Total Integrated Enterprises (OTIE)
• Mission Support Services (MS2)
• Sustainment & Restoration Services (SRS)
• Oneida Engineering Solutions (OES)
• General Mechanical Corporation (GMC)
• LG2 Environmental Solutions (LG2)

We integrate our staff for dedicated, cooperative, and business-like delivery of services to enhance our customers’ missions.

Oneida ESC Group is an equal opportunity employer committed to inclusion and diversity in the workplace. We take affirmative action to ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws, national origin, disability, veteran status, or other legally protected characteristics.

Oneida ESC Group is committed to working with and providing reasonable accommodation to applicants with physical and mental disabilities.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Oneida ESC Group makes hiring decisions based solely on qualifications, merit, and business needs at the time.