International Collections Acquisitions Assistant

Yale University; New Haven (CT); On-site; USD 33,000 - 45,000; Full time

Job summary

Yale University in New Haven seeks a detail‑oriented Administrative Support specialist to assist acquisitions, cataloging, and bibliographic access for international and general collections. You will handle non-Latin script materials, search catalogs, and prepare purchase orders with vendors.

The role requires strong Excel skills, experience with Box/SharePoint, and the ability to meet deadlines in a collaborative library environment. On-site work is required at Yale’s New Haven campus.

Qualifications

• Proficient in reading and writing non-Latin scripts (e.g., Chinese/Japanese/Korean/Hebrew/Yiddish/Arabic/Russian).
• Strong Excel and online collaboration tools experience (Box/SharePoint, etc.).
• Analytical thinker with problem-solving skills and ability to meet deadlines.

Responsibilities

• Verify bibliographic data and process acquisitions using catalogs and databases.
• Prepare orders and assist with vendor communications and invoice processing.
• Perform copy cataloging and adjust call numbers to local requirements; manage backlogs.

Skills

Non-Latin scripts

Excel proficiency

Vendor communications

Analytical problem-solving

Education

High school diploma or equivalent

Associate's degree

Tools

Excel

Box

SharePoint

Job description

Yale University in New Haven seeks a detail‑oriented Administrative Support specialist to assist acquisitions, cataloging, and bibliographic access for international and general collections. You will handle non-Latin script materials, search catalogs, and prepare purchase orders with vendors.

The role requires strong Excel skills, experience with Box/SharePoint, and the ability to meet deadlines in a collaborative library environment. On-site work is required at Yale’s New Haven campus.