Internal Procurement Specialist

Harvard Integrations; Tea (SD); On-site; USD 55,000 - 75,000; Full time

Job summary

Harvard Integrations is seeking an Internal Procurement Specialist to consolidate non-production purchasing under one standard process. You will partner with Project Management, Engineering, Maintenance, and Facilities to source from preferred suppliers at the best total cost.

Responsibilities include managing the intake process, negotiating and placing orders for engineering and CAPEX purchases, and administering POs through receipt and invoicing.

Qualifications

• Bachelor's degree preferred or equivalent experience.
• 2+ years of purchasing experience, preferably supporting engineering, projects, or MRO.
• Strong working knowledge of ERP/MRP systems.
• Experience with indirect, MRO, or capital equipment purchasing.
• Ability to read technical specifications and bills of materials.
• Strong communication skills with internal stakeholders at all levels.
• Advanced Excel skills for data analysis and reporting.

Responsibilities

• Serve as the primary procurement contact for Project Management and Engineering teams.
• Manage the standardized intake process for all internal purchase requests.
• Source, negotiate, and place orders for engineering, project, MRO, facilities, and CAPEX purchases.
• Administer purchase orders from request through receipt, invoice match, and close-out.
• Participate in Engineering release gates and PM milestone reviews.
• Consolidate spend with preferred suppliers and eliminate duplicate or rogue vendors.
• Identify cost savings opportunities and support supplier scorecards and risk reviews.
• Ensure internal purchases comply with Procurement policy and approval requirements.

Skills

Procurement

ERP/MRP

MS Excel

Vendor management

Cross-functional

Education

Bachelor's degree

Tools

ERP/MRP

Job description

Description

The Internal Procurement Specialist is responsible for bringing all non-production purchasing under the Procurement team. This role serves as the single point of contact for Project Management, Engineering, Maintenance, and Facilities, ensuring internal requests are sourced through one standard process, from preferred suppliers, at the best total cost.

• Serve as the primary procurement contact for Project Management and Engineering teams.
• Manage the standardized intake process for all internal purchase requests.
• Source, negotiate, and place orders for engineering, project, MRO, facilities, and CAPEX purchases.
• Administer purchase orders from request through receipt, invoice match, and close-out.
• Participate in Engineering release gates (BOM review, lead time planning) and PM milestone reviews.
• Consolidate spend with preferred suppliers and eliminate duplicate or rogue vendors.
• Identify cost savings opportunities and support supplier scorecards and risk reviews.
• Ensure internal purchases comply with Procurement policy and approval requirements.
• Work safely without presenting a direct threat to self or others.
• Complete projects or any other functions as assigned by management.

Requirements

• Bachelor's degree in Supply Chain, Business, or related field preferred, or equivalent experience.
• 2+ years of purchasing experience, preferably supporting engineering, projects, or MRO
• Strong working knowledge of ERP/MRP systems
• Experience with indirect, MRO, or capital equipment purchasing
• Ability to read technical specifications and bills of material
• Strong communication skills with internal stakeholders at all levels
• Advanced Excel skills for data analysis and reporting
• Demonstrates a team mentality
• Good time management skills
• Ability to lift 25lbs occasionally