Intern - Office of Facilities Development

Tennessee Board of Regents (TBR); Nashville (TN); On-site; USD 21,000 - 30,000; Full time

Job summary

Tennessee Board of Regents System Office in Nashville is seeking an Intern to support the Office of Facilities Development. The role involves coordinating the administrative workflow for multiple construction projects and ensuring timely handling of contract documents with designers, project managers, and contractors.

Responsibilities include validating licenses, pre-reviewing bids, uploading bid-related documents, and maintaining current records.

Qualifications

• High School Diploma or GED.
• Additional technical training.
• Knowledge of Microsoft and Excel.

Responsibilities

• Assist with correspondence from designers, Project Managers, and contractors to resolve issues with contract documents to include follow-up on past due dates for receipt of contract documents and signed contracts.
• Provide regular validation of license information for insurers, bonding agents, and contractors, pre-review of submitted bids, insurance and bond analysis.
• Upload all documents for bids, RFPs, contract documents, Agreements, and procurements awards, enter information and dates, and keep it current.
• Correspond with insurance companies and surety companies, update documents and keep them current.
• Provide advanced computer skills, proficiency in typing, data entry, word processing, spreadsheets, scheduling, email, digital image transfer, and file storage, organization, and retrieval, while using and taking reasonable care of office equipment provided by TBR.
• Support staff in assigned project based work and other duties assigned.

Skills

Typing

Data entry

Word processing

Spreadsheets

Scheduling

Email

Image transfer

File storage

Education

High School Diploma or GED

Tools

Microsoft Office

Excel

Job description

Title:

Intern - Office of Facilities Development

Employee Classification:

Clerical & Secretarial

Institution:

System Office

Department:

Office of Administration and Facilities

Campus Location:

Tennessee Board of Regents System Office

Job Summary

This position coordinates the administrative workflow of multiple construction projects to promote quality service of contracts by designers, construction contractors, and TBR facilities development staff.

Job Duties

• 20% - 1. Assist with correspondence from designers, Project Managers, and contractors to resolve issues with contract documents to include follow-up on past due dates for receipt of contract documents and signed contracts. - (Essential)
• 15% - 2. Provide regular validation of license information for insurers, bonding agents, and contractors, pre-review of submitted bids, insurance and bond analysis. - (Essential)
• 10% - 3. Upload all documents for bids, RFP’s, contract documents, Agreements, and procurements awards, enter information and dates, and keep it current. - (Essential)
• 20% - 4. Correspond with insurance companies and surety companies, update documents and keep them current. - (Essential)
• 30% - 5. Provide advanced computer skills, proficiency in typing, data entry, word processing, spreadsheets, scheduling, email, digital image transfer, and file storage, organization, and retrieval, while using and taking reasonable care of office equipment provided by TBR (technical support and maintenance provided by TBR). - (Essential)
• 5% - Support staff in assigned project based work and other duties assigned. - (Essential)

Minimum Qualifications

• High School Diploma or GED
• Additional technical training

Preferred Qualifications

• Knowledge of Microsoft and Excel

Knowledge, Skills, And Abilities

• Knowledge of computers, data entry, word processing, spreadsheets, image management, and email.
• Ability to organize multiple tasks.

Physical Demands / Working Conditions