Intermodal Clerk

seaboardmarine; Miami (FL); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

401(K) Retirement Saving Plan w/ EMP ;

Job summary

Seaboard Marine in Miami seeks an Accounts Payable clerk to enter A/P invoices from multiple vendors, verify charges, and maintain accurate records to support timely payments. The ideal candidate types at least 35 wpm, communicates fluently in English and Spanish, and can work independently with limited supervision, occasionally extending hours or weekends as needed.

Experience with a TMS system and intermodal billing processes is a plus, as is strong organizational skill and the ability to

Qualifications

• High school diploma or equivalent required.
• English and Spanish communication skills required.
• Proficient in MS Word and Excel.
• Must be able to type 35 wpm.
• Ability to work with vendors and interdepartmental teams.
• Ability to multi-task with limited supervision.

Responsibilities

• Enter A/P invoices in the TMS system for verification and payment.
• Communicate and assist with vendor calls daily.
• Review and investigate vendor invoices and statements for accuracy.
• Code invoices and communicate extra charges to traffic personnel.
• Collaborate with Intermodal Pricing to verify charges where applicable.
• Work with multiple platforms to complete daily job requirements.

Job description

Starting rate: $20 per hour

Long-term employment with opportunities for growth.
Discover more about our organization, culture, and employee benefits by visiting this page.

We offer excellent benefits including:

• 401(K) Retirement Saving Plan w/ Employer Match
• Medical, Dental & Vision insurance
• Tuition Reimbursement
• Life Insurance
• Supplemental Medical Coverage
• Paid Time Off
• Parental Leave
• Paid Holidays
• Employee Assistance Program
• Flexible Spending Accounts

POSITION SUMMARY:

Position entails system entering of A/P invoices from multiple vendors and accurate record keeping. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

GEOGRAPHIC REGION:

Please note applicants out of the geographic region for position applied will not be considered.

QUALIFICATIONS

Required

• Ability to type 35 wpm.
• High school diploma or equivalent.
• Intermediate to advanced communication skills (verbal and written) in English and Spanish.
• Intermediate Computer skills (MS Word and Excel).
• Must be able to accurately process alpha/numeric information.
• Possess strong organization and time management skills.
• Ability to prioritize, multi-task and work independently with limited supervision.
• Ability to establish and maintain effective working relationships with vendors and fellow employees.
• Ability to work extended hours, holidays and/or weekends as necessary.

DUTIES AND RESPONSIBILITIES:

Primary

• Enter A/P invoices in the TMS system for verification and payment.
• Communicate and assist with vendor calls daily.
• Review and investigate vendor invoices and statements for accuracy of services and charges.
• Communicate extra charges to traffic personnel for proper billing.
• Coding of invoices.
• Respond promptly to vendor inquiries and ensure all relevant information is communicated to the appropriate internal teams to facilitate timely review and approval of assessorial charges.
• Collaborate with the Intermodal Pricing team to verify extra charges where applicable.
• Review customer contracts to identify special provisions or exemptions related to assessorial charges.
• Analyze assessorial charges to determine applicability and ensure accurate approval or denial decisions.
• Maintain a thorough understanding of the differences in cost for each region covered by the intermodal department.
• Provide new vendors with SBM assessorial guidelines during the onboarding process.
• Manually process miscellaneous (MISC) invoices in a timely fashion
• Work with multiple platforms to complete daily job requirements.

Secondary

• Performs additional related duties as assigned.

PHYSICAL REQUIREMENTS:

• While performing the duties of this job, the employee is regularly required to sit and use his fingers.
• The employee is occasionally required to talk and/or hear.
• The employee is occasionally required to stand and walk.
• The employee must occasionally lift and/or move up to 15 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

SAFETY REQUIREMENTS:

• Report safety hazards.
• Immediately report incidents involving injury, illness, or property damage.
• Wear appropriate PPE as instructed by immediate supervisor.
• Comply with all company safety policies, procedures, and rules.
• Refuse any unsafe task or operation.
• Participate in safety meetings and training.
• Be constantly aware of their personal safety and that of their coworkers.

SUPERVISION RECEIVED AND EXERCISED:

Receives direct supervision from the Intermodal Manager. Does not exercise supervision over any other position.

CONDITIONS:

• Indoors office; exposed to controlled temperature and office environment.
• The noise level in the work environment is usually busy (many phones in open cubicles).

DISCLAIMER:

• We are an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other protected characteristic as outlined by federal, state, or local laws.
• If an applicant with a disability is unable or limited in their ability to use or access our online application center as a result of their disability, they can request reasonable accommodations by sending an email to [e-mail]
• The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
• The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.