Intermodal Clerk

Seaboard Marine; Miami (FL); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

401K with employer match

Medical, Dental & Vision insurance

Tuition reimbursement

Life insurance

Supplemental medical coverage

Paid time off

Parental leave

Paid holidays

Employee assistance program

Flexible spending accounts

Job summary

Seaboard Marine is seeking a detail-oriented Accounts Payable Clerk to enter A/P invoices from multiple vendors and maintain accurate records. The role requires bilingual English/Spanish communication, 35 wpm typing, and strong organizational skills.

You will work under Intermodal management, handling coding, inquiries, and daily vendor contacts in a collaborative, multi-platform environment. The position includes standard benefits and occasional extended hours as needed, with opportunities for

Qualifications

• High school diploma or equivalent required.
• Ability to type 35 words per minute.
• Bilingual English/Spanish with good communication.
• Proficient in MS Word and Excel.
• Strong organization and time management.

Responsibilities

• Enter A/P invoices in the TMS system for verification and payment.
• Communicate and assist with vendor calls daily.
• Review and investigate vendor invoices and statements for accuracy of services and charges.
• Communicate extra charges to traffic personnel for proper billing.
• Coding of invoices.
• Respond promptly to vendor inquiries and ensure all relevant information is communicated to the appropriate internal teams to facilitate timely review and approval of assessorial charges.
• Collaborate with the Intermodal Pricing team to verify extra charges where applicable.
• Review customer contracts to identify special provisions or exemptions related to assessorial charges.
• Analyze assessorial charges to determine applicability and ensure accurate approval or denial decisions.
• Maintain a thorough understanding of the differences in cost for each region covered by the intermodal department.
• Provide new vendors with SBM assessorial guidelines during the onboarding process.
• Manually process miscellaneous (MISC) invoices in a timely fashion
• Work with multiple platforms to complete daily job requirements.

Skills

Typing 35 wpm

Bilingual EN/ES

Time management

Organizational skills

Vendor communication

Independent work

Multi-tasking

Education

High school diploma or equivalent

Tools

MS Word

MS Excel

Job description

Starting rate: $20 per hour

Long-term employment with opportunities for growth.
Discover more about our organization, culture, and employee benefits by visiting this page.

We offer excellent benefits including:

• 401(K) Retirement Saving Plan w/ Employer Match
• Medical, Dental & Vision insurance
• Tuition Reimbursement
• Life Insurance
• Supplemental Medical Coverage
• Paid Time Off
• Parental Leave
• Paid Holidays
• Employee Assistance Program
• Flexible Spending Accounts

POSITION SUMMARY

Position entails system entering of A/P invoices from multiple vendors and accurate record keeping. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

GEOGRAPHIC REGION

Please note applicants out of the geographic region for position applied will not be considered.

QUALIFICATIONS

Required

• Ability to type 35 wpm.
• High school diploma or equivalent.
• Intermediate to advanced communication skills (verbal and written) in English and Spanish.
• Intermediate Computer skills (MS Word and Excel).
• Must be able to accurately process alpha/numeric information.
• Possess strong organization and time management skills.
• Ability to prioritize, multi-task and work independently with limited supervision.
• Ability to establish and maintain effective working relationships with vendors and fellow employees.
• Ability to work extended hours, holidays and/or weekends as necessary.

DUTIES AND RESPONSIBILITIES

Primary

• Enter A/P invoices in the TMS system for verification and payment.
• Communicate and assist with vendor calls daily.
• Review and investigate vendor invoices and statements for accuracy of services and charges.
• Communicate extra charges to traffic personnel for proper billing.
• Coding of invoices.
• Respond promptly to vendor inquiries and ensure all relevant information is communicated to the appropriate internal teams to facilitate timely review and approval of assessorial charges.
• Collaborate with the Intermodal Pricing team to verify extra charges where applicable.
• Review customer contracts to identify special provisions or exemptions related to assessorial charges.
• Analyze assessorial charges to determine applicability and ensure accurate approval or denial decisions.
• Maintain a thorough understanding of the differences in cost for each region covered by the intermodal department.
• Provide new vendors with SBM assessorial guidelines during the onboarding process.
• Manually process miscellaneous (MISC) invoices in a timely fashion
• Work with multiple platforms to complete daily job requirements.
  

Secondary

• Performs additional related duties as assigned.

PHYSICAL REQUIREMENTS

• While performing the duties of this job, the employee is regularly required to sit and use his fingers.
• The employee is occasionally required to talk and/or hear.
• The employee is occasionally required to stand and walk.
• The employee must occasionally lift and/or move up to 15 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

SAFETY REQUIREMENTS

• Report safety hazards.
• Immediately report incidents involving injury, illness, or property damage.
• Wear appropriate PPE as instructed by immediate supervisor.
• Comply with all company safety policies, procedures, and rules.
• Refuse any unsafe task or operation.
• Participate in safety meetings and training.
• Be constantly aware of their personal safety and that of their coworkers.

SUPERVISION RECEIVED AND EXERCISED

Receives direct supervision from the Intermodal Manager. Does not exercise supervision over any other position.

CONDITIONS

• Indoors office; exposed to controlled temperature and office environment.
• The noise level in the work environment is usually busy (many phones in open cubicles).

DISCLAIMER

We are an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other protected characteristic as outlined by federal, state, or local laws.

If an applicant with a disability is unable or limited in their ability to use or access our online application center as a result of their disability, they can request reasonable accommodations by sending an email to [e-mail]

• The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
• The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.