Intermodal Clerk

Associated Builders and Contractors (ABC); Medley (FL); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

401(k) with employer match

Medical, dental & vision insurance

Tuition reimbursement

Life insurance

Supplemental medical

Paid time off

Parental leave

Paid holidays

Employee assistance program

Flexible spending accounts

Job summary

Seaboard Marine is seeking an organized AP Clerk to enter A/P invoices from multiple vendors and maintain precise records. You will communicate with vendors daily, review invoices for accuracy, code charges, and support intermodal pricing analyses.

The role requires strong MS Word/Excel skills, 35 wpm typing, and ability to work independently with limited supervision. This is an on-site position based in Florida and may require extended hours.

Qualifications

• High school diploma or equivalent.
• Typing 35 wpm.
• Strong English and Spanish communication (verbal and written).
• Proficient in MS Word and Excel.
• Must manage multiple tasks and vendor communications.

Responsibilities

• Enter A/P invoices in the TMS system for verification and payment.
• Communicate with vendor calls daily.
• Review vendor invoices for accuracy of services and charges.
• Code invoices and respond to vendor inquiries.
• Collaborate with Intermodal Pricing team on extra charges.
• Review contracts for exceptions related to charges.
• Maintain understanding of regional intermodal cost differences.
• Onboard new vendors with SBM guidelines.
• Process miscellaneous invoices on time.

Skills

Typing 35 wpm

Strong organization

Time management

Multitasking

Independent work

Vendor relations

Communication skills (verbal & written

Bilingual English/Spanish

Prioritization

Education

High school diploma or equivalent

Tools

MS Word

Excel

Job description

Starting rate: $20 per hour

Long-term employment with opportunities for growth.

We offer excellent benefits including:

• 401(K) Retirement Saving Plan w/ Employer Match
• Medical, Dental & Vision insurance
• Tuition Reimbursement
• Life Insurance
• Supplemental Medical Coverage
• Paid Time Off
• Parental Leave
• Paid Holidays
• Employee Assistance Program
• Flexible Spending Accounts

POSITION SUMMARY:

Position entails system entering of A/P invoices from multiple vendors and accurate record keeping. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

GEOGRAPHIC REGION:

Please note applicants out of the geographic region for position applied will not be considered.

QUALIFICATIONS

• Ability to type 35 wpm.
• High school diploma or equivalent.
• Intermediate to advanced communication skills (verbal and written) in English and Spanish.
• Intermediate Computer skills (MS Word and Excel).
• Must be able to accurately process alpha/numeric information.
• Possess strong organization and time management skills.
• Ability to prioritize, multi-task and work independently with limited supervision.
• Ability to establish and maintain effective working relationships with vendors and fellow employees.
• Ability to work extended hours, holidays and/or weekends as necessary.

DUTIES AND RESPONSIBILITIES:

Primary

• Enter A/P invoices in the TMS system for verification and payment.
• Communicate and assist with vendor calls daily.
• Review and investigate vendor invoices and statements for accuracy of services and charges.
• Communicate extra charges to traffic personnel for proper billing.
• Coding of invoices.
• Respond promptly to vendor inquiries and ensure all relevant information is communicated to the appropriate internal teams to facilitate timely review and approval of assessorial charges.
• Collaborate with the Intermodal Pricing team to verify extra charges where applicable.
• Review customer contracts to identify special provisions or exemptions related to assessorial charges.
• Analyze assessorial charges to determine applicability and ensure accurate approval or denial decisions.
• Maintain a thorough understanding of the differences in cost for each region covered by the intermodal department.
• Provide new vendors with SBM assessorial guidelines during the onboarding process.
• Manually process miscellaneous (MISC) invoices in a timely fashion
• Work with multiple platforms to complete daily job requirements.

Secondary

• Performs additional related duties as assigned.

PHYSICAL REQUIREMENTS:

While performing the duties of this job, the employee is regularly required to sit and use his fingers.

The employee is occasionally required to talk and/or hear.

The employee is occasionally required to stand and walk.

The employee must occasionally lift and/or move up to 15 pounds.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

SAFETY REQUIREMENTS:

• Report safety hazards.
• Immediately report incidents involving injury, illness, or property damage.
• Wear appropriate PPE as instructed by immediate supervisor.
• Comply with all company safety policies, procedures, and rules.
• Refuse any unsafe task or operation.
• Participate in safety meetings and training.
• Be constantly aware of their personal safety and that of their coworkers.

SUPERVISION RECEIVED AND EXERCISED:

Receives direct supervision from the Intermodal Manager. Does not exercise supervision over any other position.

CONDITIONS:

Indoors office; exposed to controlled temperature and office environment.

The noise level in the work environment is usually busy (many phones in open cubicles).

DISCLAIMER:

We are an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other protected characteristic as outlined by federal, state, or local laws.

If an applicant with a disability is unable or limited in their ability to use or access our online application center as a result of their disability, they can request reasonable accommodations by sending an email to [e-mail]

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.