Interim Part-Time Office Assistant

Jobvite, Inc.; Huntington Park (CA); On-site; USD 21,000 - 30,000; Part time

Job summary

Aspire Public Schools in Huntington Park, CA is seeking an Interim Part-Time Office Assistant to support the Business/Office Manager and school operations. The role involves administrative tasks, handling communications, and collaboration with staff, students, and families.

You will assist with attendance, registration, records, events, and basic health and safety tasks. The position requires a High School Diploma, strong multitasking, and good interpersonal skills; Spanish language ability is

Qualifications

• High School Diploma required.
• 2+ years in fast-paced administrative role; school experience preferred.
• Proficiency with Microsoft Office and standard office equipment.
• Strong time management and multitasking abilities.
• Fluency in Spanish is highly desirable.
• Professional appearance and manner.

Responsibilities

• Provide administrative support for the Business/Office Manager and Principal.
• Screen visitors and phone calls, manage correspondence and calendars.
• Schedule meetings, order supplies, and coordinate communications.
• Assist in student enrollment, attendance reporting, and related records.
• Maintain confidential student records and process documents.
• Support testing administration and health/first aid as needed.

Skills

Time management

Multitasking

Interpersonal skills

Communication skills

Independent work

Professional appearance

Spanish fluency

Education

High School Diploma

Tools

Microsoft Office

Printers & copiers

Fax machines

Job description

School SupportHuntington Park,California

**** For Aspire Pacific Academy Teammates Only ****

This is an Interim Part-Time position with 8 hours per week

Aspire Public Schools operates a network of high-performing, college preparatory charter schools serving scholars in communities across California. Founded in 1998—in an effort to transform the inequitable racial, social, and gender outcomes that our communities persist through—Aspire is one of the largest and most forward-thinking open-enrollment public charter school systems in the nation.

Our purpose is to prepare our scholars for success in college, career, and life. At Aspire, we set a foundation for our scholars to gain knowledge, skills, and power to access and make choices for their families and post-secondary lives. Every day, our community of students, families, teachers and staff comes together to learn, work, and play in an environment grounded in our values of Bienestar (Well-Being), Culture of Belonging, Community Partnership, Agency & Self-Determination, and Joy.

JOB SUMMARY

The Office Assistant is responsible for assisting the Business/Office Manager in overall office operations of the school. The Office Assistant reports to the Business/Office Manager, and works closely with all levels within the school and Home Office, as well as with students, parents, and outside consultants/vendors.

ESSENTIAL FUNCTIONS

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions

School Site Operations

Provides administrative support for the Business/Office Manager and Principal. Screens visitors/telephone calls, manages correspondence, manages calendars, schedules meetings, orders supplies, and conducts necessary communications.

Processes documents and materials such as student transfers, student cumulative records, schedules, reports, and school newsletters.

Assists in the maintenance of student records, ensuring they are complete, accurate and properly organized.

Assists in all aspects of student registration, enrollment and attendance reporting, including supporting parents with applications and educating parents on the importance of regular attendance, as directed by Business/Office Manager.

Maintains accurate student attendance for the purpose of providing accurate information for District and State reporting as well as truancy compliance and scholars with alternative programs (e.g. Independent Study and Home Hospital) including but not limited to: daily absence verification calls, receiving/recording tardy students, ensuring weekly attendance sheets are signed by teachers, and assisting BM in exporting and ensuring accuracy of monthly attendance reports).

Supports with testing administration including record-keeping.

Manages confidential information appropriately.

May assist in free/reduced lunch program reporting.

Administers first aid and medication to students to meet immediate health care needs including attendance at required training.

Assists in the collection and processing of payments for a variety of events such as lunch deposits, donations, and fundraisers according to Aspire policy and best practices.

Supports administrators in behavior response with scholars, including nurturing and developing relationships with students, supporting social-emotional development of scholars, and behavioral reporting compliance.

Professional Development

Attends all relevant Aspire-wide professional development and training sessions

Other Administrative Tasks

Assists Office/Business Manager in completing school administrative functions/tasks as dictated by school site and Home Office deliverables – may work with outside vendors, and develop necessary communications internally and externally

Maintains inventory including first aid kit supplies to ensure availability of required items

Additional:

Demonstrate knowledge of, and support, the Aspire Public Schools mission, vision, value statements including antiracism, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior

Perform other related duties as required and assigned

QUALIFICATIONS

Strong time management and multitasking skills

Strong interpersonal and communication skills

Ability to work with constant interruptions and remain focused; understand and carry out oral and written instructions; learn new procedures and upgrade skills in order to meet changing job conditions

Ability to work independently as well as with a team

Professional appearance and manner

Fluency in Spanish - highly desirable

Minimum educational level:

High School Diploma

Experience required:

2 plus years in fast-paced, ever changing administrative position; experience in a school environment preferable

Proficiency with Microsoft Office, network printing, copiers and fax machines

Physical requirements:

Stand, walk or bend over, kneel, crouch, reach overhead, grasp, push, and pull. Move, lift and/or carry up to 30 pounds to shoulder height.

Repetitive use of hands (i.e. fine manipulation, simple grasping, and power grasping).

Sitting, walking or standing for extended periods of time.

Dexterity of hands and fingers to operate a computer keyboard, operate standard office equipment, and use a telephone

See and read a computer screen and printed matter with or without vision aids

Read and understand rules and policies, labels, and instructions

Hear and understand speech at normal levels and on the telephone

Verbal communications, including the ability to speak and hear at normal room levels and on the telephone

Clear the Department of Justice background screening

Authorized to work in the United States

WORK ENVIRONMENT

The work environment characteristics are representative of those in a normal office, classroom/school setting which one might encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work indoors in a standard office environment, computer lab, and/or classroom environment

Work is performed in indoor and outdoor environments

Exposure to dust, oils, and cleaning chemicals

Some exposure to childhood and other diseases in a school environment

May be required to work outside of typical work days and office hours to meet operational deadlines

EEO STATEMENT

Aspire Public Schools provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

This position description intends to describe the general nature and level of work being performed by people assigned to this position. It is not intended to include all duties and responsibilities. The order in which duties and responsibilities are listed is not significant.