Interagency Agreement Coordinator | Hudson Tunnel Project

NPAworldwide; New York (NY); On-site; USD 150,000 - 200,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k)

Job summary

NPAworldwide seeks an experienced Interagency Agreement Coordinator to manage and track interagency and third‑party agreements for the Hudson Tunnel Project. You will liaise with federal, state, and local agencies, utilities, and other stakeholders to keep the project schedule on track and compliant.

The role requires strong negotiation, documentation, and contract interpretation skills, with 5+ years in large infrastructure programs and familiarity with NY/NJ regulatory environments.

Qualifications

• 5+ years of experience in infrastructure projects in transit, rail, or large-scale capital programs.
• Experience managing interagency agreements and/or third-party agreements on complex mega projects.
• Strong understanding of public-sector project delivery, regulatory frameworks, and stakeholder environments.
• Familiarity with utility coordination, right-of-way issues, and third-party impacts in major construction projects.
• Ability to interpret contracts, technical documents, and legal agreements.
• Excellent organizational, tracking, and documentation skills.
• Strong communication and negotiation skills, with the ability to work across multiple stakeholders.
• Proficiency in project management and document management systems.
• Familiarity with New York/New Jersey regulatory and agency environments.
• PMP or similar project management certification is a plus.

Responsibilities

• Coordinate development, negotiation, execution, and administration of interagency agreements with federal, state, and local agencies (e.g., FRA, Amtrak, NJ Transit, Port Authority, state DOTs).
• Maintain a comprehensive agreements register, tracking status, milestones, approvals, and deliverables.
• Collaborate with legal, procurement, environmental, and engineering teams to define agreement scopes, roles, cost responsibilities, and schedules.
• Ensure agreements align with funding requirements, regulatory approvals, and grant conditions.
• Monitor compliance with executed agreements, including reporting obligations, deliverables, and deadlines.
• Identify and manage agreements with third parties affected by construction, including utilities, railroads, municipalities, property owners, and adjacent developers.
• Support the preparation of scopes of work, cost estimates, and technical exhibits necessary for TPA development, as requested.
• Coordinate relocation, protection, or modification agreements for utilities and infrastructure impacted by project construction.
• Track third-party review cycles and approvals to ensure timely execution and prevent construction delays.
• Assist in resolving conflicts or disputes related to third-party impacts, schedule constraints, or cost responsibilities.
• Serve as a primary point of contact for agency partners and third-party stakeholders regarding agreements.
• Identify potential issues, knowing when to escalates matters and to which impacted parties.
• Facilitate meetings, workshops, and coordination sessions to advance agreement discussions and resolve outstanding issues.
• Prepare briefing materials, status reports, and executive summaries for project leadership.
• Ensure clear communication of agreement requirements across internal teams.
• Maintain organized records of all agreements, correspondence, revisions, and approvals in project document management systems.
• Support audits and compliance reviews related to funding agreements and third-party coordination.
• Ensure adherence to project governance processes, procurement policies, and legal standards.
• Integrate agreement milestones into the overall project schedule and monitor critical path impacts.
• Identify risks related to delayed agreements or third-party coordination and proactively develop mitigation strategies.
• Provide regular updates on agreement status, risks, and issues to project controls and leadership teams.

Skills

Interagency coordination

Stakeholder management

Negotiation

Regulatory frameworks

Contract interpretation

Documentation

Project coordination

Education

Bachelor's degree in a related field

Job description

About the Company & Project

Our client is a leading global Consultancy renowned for delivering high-profile, complex, iconic, large-scale capital projects.

Job Description

We are currently seeking a dedicated and accomplished Interagency Agreement Coordinator for the Hudson Tunnel Project (HTP). This is a once in a lifetime opportunity to contribute to this landmark project that is poised to deliver transformative impacts across economic, transportation, and environmental sustainability.

The busiest rail connection between New York, New Jersey, and the Northeast Corridor, the Hudson Tunnel Project will improve capacity, reliability, and resiliency of commuter and intercity rail transit serving 800,000 daily passengers from Washington, D.C. to New York and New England. This is a milestone project that is slated to receive nearly $12 billion in federal funding, the largest investment in a mass transit project in modern history.

The Interagency Agreement Coordinator supports the Hudson Tunnel Project by managing, coordinating, and tracking agreements with public agencies, private utilities, and other third parties whose assets, operations, or interests are impacted by the project. This role is critical to ensuring timely execution of interagency agreements and third-party agreements (TPAs) to maintain project schedule, regulatory compliance, and stakeholder alignment. The coordinator serves as a key liaison between project teams, legal counsel, partner agencies, and third-party stakeholders, facilitating agreement development from initiation through execution and closeout.

As the Interagency Agreement Coordinator, you will play a pivotal role in the delivery of this significant project. This is a fantastic opportunity to be part of a mission that aligns with our client’s purpose: to create responsible places that bring transformative impact to their people, communities, and societies.

Responsibilities

• Coordinate the development, negotiation, execution, and administration of interagency agreements with federal, state, and local agencies (e.g., FRA, Amtrak, NJ Transit, Port Authority, state DOTs).
• Maintain a comprehensive agreements register, tracking status, milestones, approvals, and deliverables.
• Collaborate with legal, procurement, environmental, and engineering teams to define agreement scopes, roles, cost responsibilities, and schedules.
• Ensure agreements align with funding requirements, regulatory approvals, and grant conditions.
• Monitor compliance with executed agreements, including reporting obligations, deliverables, and deadlines.
• Identify and manage agreements with third parties affected by construction, including utilities, railroads, municipalities, property owners, and adjacent developers.
• Support the preparation of scopes of work, cost estimates, and technical exhibits necessary for TPA development, as requested.
• Coordinate relocation, protection, or modification agreements for utilities and infrastructure impacted by project construction.
• Track third-party review cycles and approvals to ensure timely execution and prevent construction delays.
• Assist in resolving conflicts or disputes related to third-party impacts, schedule constraints, or cost responsibilities.
• Serve as a primary point of contact for agency partners and third-party stakeholders regarding agreements.
• Identify potential issues, knowing when to escalates matters and to which impacted parties.
• Facilitate meetings, workshops, and coordination sessions to advance agreement discussions and resolve outstanding issues.
• Prepare briefing materials, status reports, and executive summaries for project leadership.
• Ensure clear communication of agreement requirements across internal teams.
• Maintain organized records of all agreements, correspondence, revisions, and approvals in project document management systems.
• Support audits and compliance reviews related to funding agreements and third-party coordination.
• Ensure adherence to project governance processes, procurement policies, and legal standards.
• Integrate agreement milestones into the overall project schedule and monitor critical path impacts.
• Identify risks related to delayed agreements or third-party coordination and proactively develop mitigation strategies.
• Provide regular updates on agreement status, risks, and issues to project controls and leadership teams.

Qualifications

• Bachelors degree in Engineering, Construction Management, City Planning, Public Administration, Law, or related field.
• 5+ years of experience in infrastructure projects in transit, rail, or large-scale capital programs. Experience managing interagency agreements and/or third-party agreements on complex large-scale mega projects.
• Strong understanding of public‑sector project delivery, regulatory frameworks, and stakeholder environments.
• Familiarity with utility coordination, right‑of‑way issues, and third‑party impacts in major construction projects.
• Ability to interpret contracts, technical documents, and legal agreements.
• Excellent organizational, tracking, and documentation skills.
• Strong communication and negotiation skills, with the ability to work across multiple stakeholders.
• Proficiency in project management and document management systems.
• Familiarity with New York/New Jersey regulatory and agency environments.
• PMP or similar project management certification is a plus.

Why this is a Great Opportunity

• Full-time position with competitive compensation
• Opportunity to work in a client‑facing role delivering significant and impactful capital projects.
• Collaborative and supportive work environment with the opportunity for growth in your career
• Comprehensive benefits package including medical, dental, vision, life insurance, accidental death and dismemberment, disability Insurance, 401(k).

Salary

Salary Type : Annual Salary

Salary Min : $ 150000

Salary Max : $ 200000

Currency Type : USD

The estimated starting salary for this position is $150k. Starting salary may vary based on permissible, non-discriminatory factors such as experience, skills and qualifications.