Integrated Study Timeline Manager

ICON Strategic Solutions; United States; On-site; USD 120,000 - 180,000; Full time

Benefits offered by this job

Annual leave

Health insurance

Retirement planning

LifeWorks

Life assurance

Flexible benefits

Job summary

ICON plc, a world-leading healthcare intelligence and clinical research organization, is seeking a Project Manager to lead development, customization, and maintenance of integrated study timelines (IST) for global clinical trials using MSP/Planisware.

You will work with Global Trial Leads and cross-functional teams to monitor timelines, manage access, and drive process improvements while ensuring milestones are met across study lifecycles.

Qualifications

• Bachelor’s Degree in Life Sciences or international equivalent.
• 3+ years MSP/Planisware experience in pharma.
• Experience in project/program management and matrix leadership.
• Fluent business English, strong communication skills.

Responsibilities

• Lead development and maintenance of integrated study timelines for trials.
• Collaborate with Global Trial Leads and cross-functional teams.
• Identify critical path items and resolve timeline gaps.
• Provide MSP training and support timeline-related processes.

Skills

Project management

Matrix leadership

Microsoft Project MSP

Planisware

SharePoint

MS Teams

Education

Bachelor’s Degree in Life Sciences

Tools

Planisware

SharePoint

MS Teams

MS Excel

Job description

ICON plc is a world-leading healthcare intelligence and clinical research organization. We’re proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development.

We are currently seeking a Project Manager to join our diverse and dynamic team. Working as an Integrated Study Timeline Implementation Manager exclusively assigned to a Pharmaceutical Company, you will lead development, customization, and maintenance of the Integrated Study Timelines (IST) for clinical trials using global timeline templates.

In close collaboration with Global Trial Leads, in this role you will work with cross-functional team members and stakeholders to develop, monitor, and adjust project timelines as needed. You will identify key study activities to drive study timeline development with minimal guidance throughout the study life cycle. You will communicate timeline updates and changes to stakeholders clearly and in a timely manner. You will manage user access to study timelines and support process improvement initiatives to streamline timelines management.

What You Will Be Doing

• Provides subject matter expertise and operational input into creating timelines utilizing the integrated study timeline templates.
• Attend and actively participate in study execution team meetings for activities related to timelines.
• Coordinate and lead study timeline related and cross-functional discussions to support customization and maintenance of timelines through IST alignment meetings.
• Identification of critical path items related to timelines management.
• Identification and remediation of illogical sequence of events, gaps, duplicate or conflicting activities for study timelines
• Run timeline status reports and post updated timelines regularly
• Create SharePoint Users roles and provide access to study team members for timeline materials
• Monitor project progress and identify potential delays or roadblocks
• Work with cross functional team members to ensure tasks are completed as scheduled
• Create all material related to IST(i.e., Kick off Meeting Materials) development for customization and handover
• Review of study related material and protocol to drive discussion related to study timelines.
• Support Microsoft Project (MSP) training and creation of tools needed for MSP timelines.
• Develop and maintain templates and tools related to global timeline templates.
• Support open house-training sessions for timelines template and MS project utilization.
• Collaborate with the study team to update the study timelines during all stages of a clinical trial study.
• Provide expertise for MSP and timeline related processes and documents.

Your Profile

Education: Bachelor’s Degree or international equivalent required; Life Sciences preferred.

Skills

• Knowledge in global regulatory and compliance requirements for clinical research, including but not limited to US CFR, EU CTD, and ICH GCP. Awareness of local country requirements is also an asset.
• Demonstrated successful experience in project/program management and matrix leadership.
  • E.g., timeline/budget management
  • E.g., Risk identification and management
• Preference: Sr. clin ops experience, preferred
• Excellent communication skills as needed for facilitation, negotiating, risk management.
• Excellent teamwork, organizational, interpersonal, and problem-solving skills
• Demonstrated successful experience in managing multiple studies concurrently.
• Fluent business English (oral and written)
• Proficient with Microsoft Suite (MS Team, Word, Excel, and MSP)
• Understand the lifecycle and activities in a clinical trial.
• Knowledge and experience with SharePoint including adding users, documents and updating lists within a SharePoint sites.

Experience

+3 years of using Microsoft Project (MSP) or Planisware, and comfortable creating, baselining, and maintaining complex trial timelines in MSP or Planisware. 5+ years’ experience in pharmaceutical industry and/or clinical research organization, including 3+ years clinical study management/oversight, including significant study management support experience (e.g., clinical trial assistant/associate or lead CRA). Experience could include either early phase clinical studies or Phase 2 and 3 studies and global/international studies or programs. Experience in more than one therapeutic area is advantageous.

What ICON Can Offer You

Our success depends on the quality of our people. That’s why we’ve made it a priority to build a diverse culture that rewards high performance and nurtures talent.

In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family.

Our Benefits Examples Include

• Various annual leave entitlements
• A range of health insurance offerings to suit you and your family’s needs.
• Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.
• Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family’s well-being.
• Life assurance
• Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others.

Visit our careers site to read more about the benefits ICON offers.

At ICON, inclusion & belonging are fundamental to our culture and values. We’re dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request here