Integrated Program Operations Lead / Contractor Task Lead (Senior)

Gemini Industries Inc.; Dayton (OH); On-site; USD 120,000 - 180,000; Full time

Job summary

Gemini Industries, Inc. seeks a seasoned DoD program operations leader to manage integrated schedules, financial forecasts and rapid-prototyping project delivery for Pentagon/CRI portfolios.

You will coordinate government interfaces, maintain governance of taskers and briefing materials, and ensure compliance with security and records controls while supervising contractor teams.

Qualifications

• Bachelor's in Business, Finance or a technical field.
• SECRET clearance and required Government site access.
• Advanced proficiency in Microsoft Project, Excel forecasting, schedule logic and reporting.
• Hands-on experience with records management, SharePoint/Microsoft 365 document control.
• Demonstrated leadership of DoD contractor teams, integrated schedules and tasker systems.

Responsibilities

• Maintain a 1,000+ line integrated master schedule in Microsoft Project and analyze milestone variances.
• Develop biweekly financial forecasts and integrated Excel/portfolio status analysis.
• Respond to 60+ annual data calls and produce decision-ready reports and dashboards.
• Support Pentagon portfolio operations approximately two days per week.
• Deliver accurate, timely and auditable work products and coordinate interfaces with other CRI support functions.
• Coordinate records review, version control and briefing coordination with the security team.

Skills

Leadership

Schedule management

Data analysis

Project coordination

Education

Bachelor's in Business or technical field

Tools

Microsoft Project

Excel

SharePoint

Power BI

Job description

Location

Wright-Patterson Air Force Base / Dayton, Ohio area; onsite. Telework only if Government-approved.

Clearance

SECRET required for PWS §12.3; Top Secret eligibility if assigned §12.2 duties; final access per DD254.

Education

Bachelor's in Business, Finance or a technical field (PWS §12.3); technical education preferred if assigned §12.2 functions.

Outcomes

The successful candidate is expected to accomplish the following outcomes during the first year in the position:

• Formally track all tasks, to include: assigned by, suspense, status, and comments on all assigned tasks through completion and be prepared to brief upon request.
• Develop digital continuity folders and files that include standard operating procedures, workflows and POC lists to accomplish all tasks.
• Create 2-3 products beyond the client's requirements that positively impact the client to either increase efficiency, effectiveness, or innovation.
• Master position tasks within 60 days and exceed requirements within 90 days.
• Use government provided Generative AI tools on a day-to-day basis to accelerate tasks, research, documentation, analysis, planning, reporting, and problem solving.
• Make recommendations on process improvements and practices that improve quality, speed and/or efficiency.

Responsibilities

Lead contractor delivery, integrated portfolio operations, schedule and financial analysis, tasker/records control and staffing coordination for CRI while preserving non-personal-services boundaries. Specific responsibilities include but are not limited to:

• Maintain a 1,000+ line integrated master schedule in Microsoft Project and analyze milestone variances.
• Develop biweekly financial forecasts and integrated Excel/portfolio status analysis.
• Respond to 60+ annual calls for data and produce decision-ready reports and dashboards.
• Support Pentagon portfolio operations approximately two days per week based on historical workload, subject to Government direction.
• Deliver accurate, timely and auditable work products; coordinate interfaces with other CRI support functions.
• Assume primary preparation, version control and records coordination for program briefings, portfolio reports, budget trackers, data-call response packages and non-security administrative records previously assigned to the separate administration position.
• Maintain the consolidated records index, digital continuity folders, document-review schedule and traceable audit trail; coordinate classification and access decisions with the security specialist.
• Own the consolidated organizational tasker register (historically 150+ annual taskers): receive, assign, prioritize, monitor suspense dates, quality-check responses and coordinate approximately 50+ annual briefing/report products.
• Cross-train qualified, cleared backups for schedule, records and tasker functions; elevate overload from Pentagon support, 1,000+ schedule lines, biweekly forecasts and simultaneous program starts before deadlines slip.
• Perform duties as the Contractor Task Lead, to include contractor team management, issue resolution, performance/quality oversight, staffing and continuity in partnership with the Contractor PM and supporting PMO.
• Coordinate integrated delivery for approximately 5-8 concurrent rapid-prototyping projects; maintain milestones, risk/decision registers, staffing priorities, corrective actions and monthly contractor performance reporting.
• Chair a weekly two-week-look-ahead covering flight tests, technology assessments, contract starts, security inspections, travel, data calls and portfolio deadlines; document qualified coverage and resource conflicts.
• During simultaneous high-priority events, protect flight-test safety and security obligations, sequence remaining tasks, request corporate PMO administrative support where authorized, and promptly elevate unresolved capacity risks to the Government through approved channels.
• Maintain contractor/Government authority boundaries: do not direct Government personnel, make inherently governmental decisions, promise unapproved surge, or change scope or funding without Contracting Officer authorization.

Qualifications

The candidate must have the following qualifications (PWS requirements and necessary duty authorizations):

• Bachelor's in Business, Finance or technical field and 7+ years relevant DoD support for §12.3; at least 7 years of DoD acquisition/rapid-fielding experience if assigned §12.2 work. Gemini prefers 10+ years of combined program operations and portfolio leadership.
• SECRET clearance and required Government site access.
• Record Management Certification required for §12.3 assigned personnel; confirm credential acceptance.
• Advanced proficiency in Microsoft Project, Excel forecasting, schedule logic and reporting.
• Hands-on experience with records management, SharePoint/Microsoft 365 document control, tasker routing and briefing coordination (Gemini 5-FTE staffing requirement).
• Demonstrated leadership of DoD contractor teams, integrated schedules, tasker/suspense systems, corrective actions and simultaneous project delivery (Gemini four-FTE role requirement).

The following qualifications are desired (Gemini recruiting preferences, not additional PWS mandates):

• 8-10+ years managing complex DoD integrated schedules and financial analysis.
• PMP, PMI-SP, EVMS, Power BI and DAWIA-equivalent program management training (preferred, not PWS-mandated).
• Experience coordinating Pentagon stakeholders and high-volume data calls (preferred).

Travel

Recurring Pentagon/National Capital Region support (historically ~104 onsite days annually), WPAFB coordination and occasional test/program travel; concurrent coverage requires Government-confirmed scheduling.