Integrated Master Scheduler Business Analyst

Diaconia; Northern (KY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Diaconia is seeking a junior Integrated Master Schedule (IMS) / Scheduling Analyst to translate client objectives into workable project plans. You will work with task owners to understand the work, sequence activities, and maintain schedules under supervision.

The role emphasizes hands-on Microsoft Project, milestones, dependencies, and progress tracking, with potential federal project exposure and a Public Trust clearance path.

Qualifications

• Bachelor's degree or equivalent in business, project management, operations, or related field.
• 0-2 years of project coordination or scheduling experience; internships ok.
• Hands-on Microsoft Project for creating and updating schedules with baselines and progress tracking.
• Ability to explain schedule logic and communicate with task owners using MS Office tools.
• US Citizenship as required by federal client.
• Public Trust Clearance.

Responsibilities

• Build and maintain Microsoft Project schedules with WBS, durations, milestones, dependencies, and responsibilities.
• Meet with program and technical staff to develop planning assumptions and realistic completion dates.
• Enter actuals and changes; compare progress with schedule baseline.
• Identify missing dependencies, conflicting dates, and critical-path impacts; assist in recovery options.
• Support IMS templates and integration of portfolio schedules; prepare milestone summaries and look-ahead schedules.
• Assist IMS delivery within 30 days after contract award, with weekly updates and reporting inputs.

Skills

Scheduling

Project coordination

Clear communication

Explain schedule logic

US Citizenship

Public Trust clearance

Education

Bachelor's degree in business, project management, operations, or related field

Tools

Microsoft Project

Excel

Word

PowerPoint

Job description

All Jobs > Integrated Master Scheduler Business Analyst

Integrated Master Scheduler Business Analyst

Fully Remote

Remote Worker

Full-time

Description

Position summary

We are seeking a junior Integrated Master Schedule (IMS) / Scheduling Analyst to translate Federal Client screening program objectives into workable project plans and timelines. This hands-on Microsoft Project role requires more than entering dates: the analyst works with task owners to understand the work, sequence activities, link dependencies, and keep schedules current under the guidance of the Program Manager or senior scheduler.

Responsibilities

• Build and maintain Microsoft Project schedules using defined Work Breakdown Structures (WBS), task durations, milestones, dependencies, and assigned responsibilities.
• Meet with program and technical staff to develop planning assumptions, confirm logical task sequences, and document realistic completion dates.
• Collect status updates; enter actual starts/finishes, remaining durations, and approved changes; compare progress with the approved schedule baseline.
• Identify missing dependencies, conflicting dates, delayed milestones, and potential critical-path impacts; flag concerns and help evaluate recovery options with the scheduling lead.
• Support common IMS templates and integration of assigned portfolio schedules; prepare milestone summaries, look-ahead schedules, and accessible briefing inputs, coordinating impacts with financial and risk analysts.
• Support initial IMS delivery within 30 days after contract award, followed by weekly updates and updates arising from meetings; prepare assigned schedule analyses and reporting inputs.

Disclaimer "The responsibilities and duties outlined in this job description are intended to describe the general nature and level of work performed by employees within this role. However, they are not exhaustive and may be subject to change or modification at any time to meet the evolving needs of the organization"

Requirements

Minimum Required qualifications

• Bachelor's degree in business, project management, operations, or a related field, or an equivalent combination of education and relevant experience.
• Junior experience profile: 0-2 years of project coordination, scheduling, or related analytical experience; internships and substantive academic projects may be considered.
• Hands-on Microsoft Project experience creating and updating schedules, including task hierarchies, dependencies, milestones, baselines, and progress tracking; experience may come from work or structured projects.
• Ability to explain schedule logic, organize inputs from multiple task owners, and communicate clearly using Microsoft Excel, Word, and PowerPoint.
• U.S, Citizen as required by federal client
• Public Trust Clearance

Preferred qualifications

Exposure to federal acquisition or program management, Integrated Master Plans (IMPs), screening technology programs, or critical-path analysis.