Intake Specialist

Yale New Haven Health Services Corp.; Waterford, Northern (CT, KY); Hybrid; USD 42,000 - 56,000; Full time

Job summary

Yale New Haven Health Services Corp. in Waterford, CT seeks a Scheduling and Registration Specialist to intake referrals, schedule and onboard new patients, and coordinate with the Nurse Coordinator. The role supports efficient patient flow and accurate data collection within the Epic system.

Candidates should have 1+ year of medical scheduling/registration experience or equivalent education, with strong communication and computer skills to manage multiple tasks in a fast-paced medical office.

Qualifications

• Four years of related work experience including scheduling and registration or equivalent education.
• Minimum one year experience in medical scheduling and registration.
• Strong customer service and computer skills.

Responsibilities

• Serve as the first point of contact for new patients entering Waterford Smilow Care Center.
• Process new patient referrals, intake and entry of demographics and insurance data.
• Compile patient records for initial consult and coordinate with Nurse Coordinator.
• Schedule visits and arrange pre-visit testing.
• Register accounts and ensure insurance referrals are in Epic.
• Send new patient packets by email or mail.
• Orient patients and families to facilities and visit process.
• Identify additional access to care and coordinate referrals.
• Notify referring providers of appointment details.
• Field inquiries related to new patients and scheduling.
• Place live reminder calls for new consults.
• Meet performance expectations in customer service and teamwork.
• Perform other duties to ensure smooth operation.

Skills

Customer service

Communication skills

Multitasking

Medical office scheduling

Education

High school diploma or equivalent

Associate's degree or equivalent

Bachelor's degree or equivalent

Tools

Epic

Job description

Overview

To be part of our organization, every employee should understand and share in the YNHHS Vision, support our Mission, and live our Values. These values - integrity, patient-centered, respect, accountability, and compassion - must guide what we do, as individuals and professionals, every day.

Provide a high level of support to Yale Cancer Center (YCC)/Smilow Cancer Hospital in Waterford. Under limited supervision, this position is dedicated to the intake of internal and external referrals, scheduling, registering and onboarding newly referred patients in collaboration with the Nurse Coordinator. The position reports to the Business Operations Manager.

EEO/AA/Disability/Veteran

Responsibilities

• 1.Serve as first point of contact for new patients entering the Waterford Smilow Care Center. Process new patient referrals including, but not limited to, intake and entry level patient data (demographics and insurance information), compilation of all required patient data for initial consultative visit from various internal and external sources, tracking and coordinating with Nurse Coordinator appropriate and timely new patient appointments.
• 2.Intakes and accurately records/tracks newly referred patients on spreadsheet; compiles statistical data and reports as directed.
• 3.Reviews documentation included in referral. Compiles all pertinent patient records for initial consultative visit including but not limited to, H&P, relevant laboratory and diagnostic testing, pathology reports, and other data in accordance with physician preferences and disease state profiles
• 4.Coordinates timely patient consultation with the appropriate provider as directed. Schedules visit with patient and/or family/caregiver.
• 5.Arranges any required pre-visit testing within the established standard referral to consult timeframe.
• 6.Registers account, compiling all demographic data. Identifies and ensures any required insurance referrals are in place documenting same in Epic.
• 7.Sends new patient packet via electronic or postal mail service to patient.
• 8.Works with the Nurse Coordinator to orient new patients and their families to the facility, visit process and what to expect during their first visit.
• 9.Identifies additional access to care/financial resources needed and orders appropriate referral (navigation, financial counseling, etc.) Communicates with the Patient Navigator any access issues including but not limited to, transportation, assistive devices or wheelchair support needed.
• 10.Notifies referring provider of date/time of new patient consult
• 11.Fields all inquiries related to new patients and the scheduling and/or rescheduling of new patient consultations for all disease groups
• 12.Places live reminder call for all new consults.
• 13.Meets performance expectations for Customer Service, Teamwork, Resource Utilization, and Staff and Self Development as outlined in performance review.
• 14.Performs other duties as assigned or directed to ensure smooth operation of the department/unit.

Qualifications

EDUCATION

Four years of related work experience including scheduling and registration and a high school education OR two years of related work experience including scheduling and registration and an Associate's degree OR minimum of one year scheduling and registration and a Bachelor's degree or equivalent combination of experience and education.

EXPERIENCE

Minimum one year experience in medical scheduling and registration. Exceptional and patient centered customer service skills, able to effectively communicate with patients, family members, visitors, peers and clinical staff. Strong computer skills associated with scheduling, medical records and transcription. Strong knowledge of outpatient office, hospital or inpatient hospital administrative support functions preferred; experience in an oncology setting or other highly complex medical setting required, CHAA certification within one year of employment.

LICENSURE

Not applicable

SPECIAL SKILLS

Ability to coordinate multiple tasks in a fast paced medical office setting with a calm and pleasant personality. Highly motivated team player with strong oral and written communications skills. Ability to identify and resolve problems collaboratively and independently utilizing critical thinking skills.

YNHHS Requisition ID

192286