Intake Specialist

Ethos Treatment, LLC; Harmonville (PA); On-site; USD 36,000 - 48,000; Full time

Job summary

Ethos Treatment, LLC is seeking an Intake Specialist to serve as the first point of contact for individuals seeking services. Under supervision, you will collect information, assess needs, and coordinate with appropriate departments to direct clients to resources while ensuring accurate documentation.

The role emphasizes compassionate customer service, HIPAA compliance, data entry accuracy, and teamwork to support seamless intake processes across the organization.

Qualifications

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• Previous experience in customer service, administrative, healthcare, or legal setting is desirable.

Responsibilities

• Greet and engage with clients in a professional and compassionate manner.
• Collect and verify essential information (contact, insurance, medical/legal history).
• Ensure accurate and timely entry of data into systems.
• Obtain signatures and ensure intake forms are completed and filed.
• Assess needs and refer to appropriate services or departments.
• Maintain confidentiality and HIPAA compliance; follow privacy policies.

Skills

Clear communication

Data entry accuracy

Customer service

Teamwork

Attention to detail

Education

High school diploma or equivalent

Associate or bachelor’s degree preferred

Tools

Data entry software

Job description

Title: Intake Specialist

Supervisor: Intake and Billing Supervisor

Summary: Under the direction of the Intake and Billing Supervisor, the Intake Specialist serves as the first point of contact for individuals seeking services. This role involves collecting detailed information, assessing needs, and directing individuals to the appropriate resources or departments. The Intake Specialist ensures that all required documentation is completed accurately and efficiently and provides excellent customer service throughout the intake process.

Key Responsibilities

Providing valuable administrative support in various capacities. Duties include but are not limited to the following.

1. Client/Patient Interaction:

• Greet and engage with clients, patients, or customers in a professional and compassionate manner.

• Conduct initial interviews to gather personal, medical, or legal information as relevant to the field.

• Answer questions and provide general information about the services offered.

2. Data Collection and Documentation:

• Collect and verify essential information, such as contact details, insurance information, medical history, or legal case details.

• Ensure accurate and timely entry of data into the organization’s systems.

• Obtain necessary signatures and ensure all intake forms are completed and filed correctly.

3. Assessment and Referral:

• Assess the unique needs of the individual based on the collected information.

• Identify the appropriate services, resources, or departments to address the individual's needs.

• Make referrals or schedule appointments with the relevant departments or specialists.

4. Compliance and Confidentiality:

• Adhere to all legal and organizational policies, including confidentiality and privacy regulations (e.g., HIPAA in healthcare).

• Ensure that all interactions and documentation comply with industry standards and regulations.

5. Communication and Coordination:

• Communicate effectively with internal teams to ensure smooth transitions for clients, patients, or customers.

• Coordinate with other departments to facilitate service delivery.

• Provide updates to clients or patients regarding their intake status or next steps.

6. Customer Service:

• Address any concerns or complaints in a timely and professional manner.

• Provide ongoing support and follow-up as needed.

• Maintain a positive and empathetic attitude in all interactions.

• Reflecting ETHOS core values in their own work with commitment

Qualifications

Education: High school diploma or equivalent required; associate or bachelor’s degree in a related field preferred.

Experience: Previous experience in a customer service, administrative, healthcare, or legal setting is highly desirable.

Skills

• Strong communication and interpersonal skills.

• Excellent organizational and time-management abilities.

• Proficiency in data entry and familiarity with relevant software applications.

• Ability to work independently and as part of a team.

• Attention to detail and a commitment to accuracy

NOTE: This job description is not intended to be all-inclusive. The employee may perform other related duties as required to meet the ongoing needs of the organization

Non-Discrimination Statement

It is the policy of the facility to ensure equal employment opportunity without discrimination or harassment based on race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, citizenship, genetic information, or any other characteristic protected by law.