Intake Specialist

RadNet, Inc.; Chicago (IL); On-site; USD 10,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Generous time off policies

Job summary

RadNet, Inc. is looking for an Intake Specialist in Chicago, responsible for managing resident files and ensuring compliance with program directives. Candidates should have a high school diploma and three years of relevant secretarial experience. This role requires excellent communication and organizational skills. Benefits include medical insurance, retirement accounts, and generous time off policies. The position fosters a supportive work atmosphere while adhering to The Salvation Army's mission.

Qualifications

• Three years of experience in a secretarial position requiring word and data processing.

Responsibilities

• Assemble files for new residents and process intake termination procedures.
• Maintain key control system and prepare daily reports.
• Ensure compliance with file retention and destruction schedules.

Skills

Excellent keyboarding skills

Oral and written communication skills

Organizational skills

Education

High school diploma

Job description

REPORTS TO: Program Manager – Operations

FLSA CATEGORY: Non-Exempt

STATUS TYPE: RFT

PAY GRADE: 203

PAY RANGE: $18.74 – $22.49

OUTCOMES

The Intake Specialist helps with the creation, maintenance, and review of files; data processing, compilation, and reporting; and the accomplishment of special projects needed to implement program directives and contractual and accreditation requirements.

Sufficient administrative support will be provided to ensure that program duties are effectively achieved. A liaison will exist within both the Community Corrections Program and the Metropolitan Division.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Assembles files for new residents; provides them with handbooks, room keys, and I.D. Processes resident intake termination procedures and properly directs or destroys files of terminated residents.
• Maintains Key Control System, including assignments and records, lock orders and equipment maintenance.
• Prepares and distributes the reports, i.e., Daily Population Report for the Program.
• Maintains files and/or logs on the following areas of operation: escaped and exited residents; hospitalizations and other resident emergencies. Maintains a daily log of Terminal Summaries and Notices of Arrivals and Releases, direct ancillary services. Sends files or such portions as directed by the Program Manager – Operations to the Bureau of Prisons, U.S. Probation Office, or elsewhere.
• Ensures ongoing security. Monitors compliance with files retention and destruction schedules.
• Performs clerical, data entry, and secretarial duties as required.
• Monitors and reports bed space availability.
• Maintains, installs, and uninstalls GPS units.
• Performs data entry in BOP’s web-based referral system (R3M).
• Prints out referrals from R3M.
• Enters referrals into SecurManage.
• Schedules physical for USPO cases.
• Initiates Direct Home Confinement (DHC) paperwork and conducts DHC orientation.
• Assists Finance Department with billing.
• Conducts initial PREA assessment and schedules a 30‑day follow‑up date for re‑assessment.
• Processes all incoming residents.
• Provides all new arrivals with orientation packets.
• Act as medical services liaison to both the BOP and U.S. Probation Department.
• Enters parole information in SecurManage once a resident exits program.
• All other duties as required.

REPORTING RELATIONSHIPS

This position is supervised by the Program Manager – Operations.

This position requires frequent interaction with the residents, the Program Manager – Operations, and various government offices. In addition, this individual relates to a large and diverse number of people inside and outside the Salvation Army. In these contacts, the individual acts as a representative of the Army and its mission.

PERFORMANCE MEASUREMENTS

This individual will be evaluated on how effectively the outcomes of this position are achieved, as well as the timeliness, accuracy, and completeness of performance.

A performance review will be conducted.

EDUCATION/EXPERIENCE

• A high school diploma, supported by some formal training in office procedures, is required.
• Three years of experience in a secretarial position requiring word and data processing is required.

COMPETENCIES

• Excellent keyboarding skills. Applicants may be tested.
• Ability to follow schedule for production of specific reports without being prompted.
• Excellent oral and written communication skills.
• Excellent organizational skills.
• Supportive of the mission of the Salvation Army.
• This individual will only commit Army resources that have been allocated or approved.
• This individual will keep the Program Manager – Operations informed on all critical issues relating to their area of responsibility.
• This individual will adhere to all policies and procedures in carrying out the responsibilities of this position.

PHYSICAL DEMANDS/WORK ENVIRONMENT

• This position is required to do light physical work.
• In order to successfully perform the essential functions of this position, the employee is regularly required to use standard office equipment and a PC.
• The work environment for this position is a residential environment with a low to moderate noise level.
• Maintain positive work atmosphere by behaving and communicating in a manner that fosters and maintains positive relationships with co‑workers and supervisors. This would include but not be limited to actions such as: resolution of conflicts in a positive manner; courteous treatment of staff, clients, and visitors; respect of others’ property and person, professional and appropriate communication to and about co‑workers, supervisors, and subordinates. Support the Mission of The Salvation Army by treating every donor, contact and colleague with respect and dignity, and without discrimination of any kind.

BENEFITS

The Salvation Army offers a competitive benefit package for eligible employees which may include medical, dental, vision, hearing, disability and life insurance, flexible spending accounts, 403(b) retirement accounts, a company‑funded defined contribution (pension) plan and generous time off policies.

In compliance with the ADA Amendments Act if you have a disability and would like to request an accommodation to apply for this position, please contact the Human Resources department.

The Salvation Army is an Equal Opportunity Employer Minority/Female/Veterans/Disabled. Candidates who are back‑to‑work, US Veterans, people with disabilities, people who have been impacted by the justice system, and/or people without a college degree are encouraged to apply.