Intake Project Coordinator | Keep Projects On Track

Aleracare; Phoenix (AZ); On-site; USD 28,000 - 50,000; Full time

Benefits offered by this job

Competitive hourly rate

401(k) Matching

Health, Vision, and Dental Insurance

Over 20 days of paid time off annually

One paid community service day peryear

Job summary

Pure Infusion in Phoenix, AZ, seeks an Intake Project Support Specialist to coordinate high-priority initiatives within the Intake department, maintaining project deliverables and assisting teams with administrative workflows. This role acts as a central resource to keep contracts, payer transitions, and site consolidations on schedule.

The role frees supervisors to focus on leadership and process improvement while ensuring cross-team communication, timely follow-ups, and accurate documentation

Qualifications

• Strong organizational and project coordination skills.
• Excellent written and verbal communication.
• Ability to manage multiple priorities while meeting deadlines.
• Strong attention to detail and problem-solving abilities.
• Take initiative in spotting workflow improvements.

Responsibilities

• Coordinate contract flip activities across multiple payers and locations.
• Manage payer retractions and ensure timely communication and follow-up.
• Support site consolidations by tracking milestones and required docs.
• Add and maintain TPIDs within WeInfuse.
• Coordinate RE-Direct management activities and maintain project tracking.
• Perform VIP office portal pulls and distribute required documentation.
• Track project progress and identify barriers to avoid issues.
• Gather transcription escalations for supervisor review.
• Monitor outstanding documentation requests and support quality initiatives.
• Provide administrative support for scheduling projects and workflow coordination.
• Help resolve scheduling tasks requiring cross-functional communication.
• Collect documentation escalations and organize for supervisor review.
• Ensure follow-up and completion of assigned action items.
• Maintain project trackers and status reports; coordinate team communications.
• Monitor deadlines and ensure timely completion of initiatives.
• Identify workflow improvement opportunities and recommend enhancements.

Skills

Organization

Project coordination

Communication

Prioritization

Attention to detail

Tools

Microsoft Excel

Microsoft Office

Project tracking tools

Job description

Pure Infusion in Phoenix, AZ, seeks an Intake Project Support Specialist to coordinate high-priority initiatives within the Intake department, maintaining project deliverables and assisting teams with administrative workflows. This role acts as a central resource to keep contracts, payer transitions, and site consolidations on schedule.

The role frees supervisors to focus on leadership and process improvement while ensuring cross-team communication, timely follow-ups, and accurate documentation