Intake Coordinator

Banyan Treatment Centers; Castle Rock (CO); On-site; USD 40,000 - 52,000; Full time

Job summary

Banyan Treatment Centers is seeking an organized Intake Coordinator to support admissions operations within the Behavioral Health Support team. This on-site role focuses on coordinating intake workflows, managing documentation, and serving as a professional contact for clients, families, and referral partners.

The Intake Coordinator helps maintain compliant records, supports admissions flow, and ensures a smooth transition into care while upholding Joint Commission standards.

Qualifications

• Associate’s degree or equivalent experience preferred.
• 1–2 years in behavioral health, healthcare coordination or customer service preferred.
• Strong administrative, organizational, and time-management skills.
• Excellent verbal and written communication with rapport-building ability.

Responsibilities

• Monitor intake workflow and coordinate onsite admissions.
• Maintain accurate, compliant client records and documentation.
• Serve as primary onsite contact for clients, families, and referral partners.
• Coordinate travel logistics and bed availability with internal teams.
• Upload and track consent, ID, and financial documents prior to admission.
• Support survey readiness and quality standards through accurate record-keeping.

Skills

Customer service

Communication

Organization

Time management

Attention to detail

Education

Associate's degree or equivalent

Tools

Kipu EMR

Salesforce

Job description

Intake / Behavioral Health Support | Behavioral Health - SUD & MH | FT Schedule (40 hours per week)

Banyan Treatment Centers is seeking a organized and customer-service–driven Intake Coordinator to support admissions operations within our Behavioral Health Support (BHS) team. This onsite, per-diem role plays a critical part in coordinating intake workflows, managing documentation, and serving as a professional and compassionate point of contact for clients, families, and referral partners.

The Intake Coordinator supports admissions flow, maintains accurate and compliant records, and helps ensure a smooth, welcoming transition into care while upholding Joint Commission standards and organizational expectations.

Why Join Banyan Treatment Centers?

Banyan Treatment Centers is a leading national provider of intensive treatment for individuals facing substance use and mental health disorders. Backed by TPG, one of the nation’s largest private equity investors, Banyan is rapidly expanding access to high-quality, compassionate care across its national footprint and telehealth programming.

As An Intake Coordinator, You Will

• Join a mission-driven organization with nationwide reach and a strong commitment to ethical, compliant care.
• Serve as a key onsite support in the intake process, helping clients and families navigate their first steps into treatment with clarity, compassion, and professionalism.
• Play an essential role in supporting admissions flow through accurate documentation, timely follow-up, and adherence to accreditation standards.
• Collaborate closely with Behavioral Health Support, Admissions, Clinical, and Facility teams in a fast-paced, team-oriented environment.
• Make a direct impact on access to care by delivering exceptional customer service while supporting survey readiness and quality standards.

Key Responsibilities

• Monitor Salesforce for new inquiries and pending admissions requiring onsite intake support.
• Communicate effectively with referral sources, utilization reviewers, and case managers to support admissions workflows.
• Create and maintain potential admission files in the Kipu electronic medical record (EMR).
• Upload, organize, and track required intake documentation, including verification of benefits (VOB), pre-admission screenings, demographic and insurance information, and referral source details.
• Assist in obtaining all required consents, identification, and financial documentation prior to admission.
• Maintain and update onsite intake tracking tools (e.g., whiteboards or electronic logs) with travel details, projected bed availability, client summaries, and contact information.
• Serve as an onsite point of contact for clients, families, visitors, and referral partners.
• Communicate intake steps and expectations clearly using trauma-informed, client-centered communication.
• Assist with intake calls and screenings as needed.
• Coordinate client travel logistics in collaboration with Behavioral Health Technician (BHT) supervisors.
• Work closely with Behavioral Health Support, Admissions, Clinical, and Facility teams to ensure smooth, compliant transitions into care.

Qualifications

• Associate’s degree and/or equivalent relevant experience.
• One (1) to two (2) years of experience in behavioral health, substance use treatment, healthcare coordination, or healthcare-based customer service preferred. Current CPR certification (required).
• Strong administrative, organizational, and time-management skills.
• Excellent verbal and written communication skills with the ability to build rapport quickly.
• Experience with customer service, intake coordination, or sales support functions.
• Working knowledge of confidentiality laws, accreditation requirements, and Joint Commission standards.
• Strong attention to detail with a focus on documentation accuracy and compliance.
• Ability to analyze information, follow procedures, and support quality improvement efforts.
• Experience with Kipu EMR and/or Salesforce systems, preferred.
• Prior experience supporting intake or admissions operations in a behavioral health setting, preferred.

Banyan Treatment Centers is an equal opportunity employer.