Intake Coordinator

Banyan-Treatment-Centers-; Castle Rock (CO); On-site; USD 42,000 - 60,000; Full time

Job summary

Banyan Treatment Centers in Colorado is seeking an organized Intake Coordinator to support admissions within the Behavioral Health Support team. This onsite role emphasizes compassionate client contact, accurate documentation, and a smooth transition into care.

The Intake Coordinator will monitor referrals, manage files in Kipu EMR, coordinate travel where needed, and collaborate with Admissions, Clinical, and Facility teams to uphold Joint Commission standards and ensure survey readiness.

Qualifications

• Associate’s degree or equivalent experience.
• 1–2 years in behavioral health, healthcare coordination, or healthcare customer service preferred.
• Current CPR certification is required.
• Strong administrative, organizational, and time-management skills.
• Excellent verbal and written communication abilities; rapport-building with clients.

Responsibilities

• Monitor Salesforce for new inquiries and pending admissions requiring onsite intake support.
• Communicate with referral sources, reviewers, and case managers to support admissions workflows.
• Create and maintain potential admission files in the Kipu EMR.
• Upload and track required intake documentation and verification of benefits.
• Assist in obtaining consents, identification, and financial documentation prior to admission.
• Maintain onsite intake tracking tools with bed availability and client summaries.
• Serve as onsite contact for clients, families, visitors, and referral partners.
• Communicate intake steps using trauma-informed, client-centered language.
• Assist with intake calls and screenings as needed.
• Coordinate client travel logistics with BHT supervision.
• Collaborate with teams to ensure smooth, compliant transitions into care.

Skills

Administrative skills

Organizational skills

Time management

Verbal communication

Written communication

Intake coordination

Education

Associate’s degree

Tools

Kipu EMR

Salesforce

Job description

Description

Intake / Behavioral Health Support | Behavioral Health - SUD & MH | FT Schedule (40 hours per week)

Banyan Treatment Centers is seeking a organized and customer-service–drivenIntake Coordinatorto support admissions operations within our Behavioral Health Support (BHS) team. This onsite, per-diem role plays a critical part in coordinating intake workflows, managing documentation, and serving as a professional and compassionate point of contact for clients, families, and referral partners.

The Intake Coordinator supports admissions flow, maintains accurate and compliant records, and helps ensure a smooth, welcoming transition into care while upholding Joint Commission standards and organizational expectations.

Banyan Treatment Centers is a leading national provider of intensive treatment for individuals facing substance use and mental health disorders. Backed by TPG , one of the nation’s largest private equity investors, Banyan is rapidly expanding access to high-quality, compassionate care across its national footprint and telehealth programming.

As an Intake Coordinator, you will:

• Join a mission-driven organization with nationwide reach and a strong commitment to ethical, compliant care.
• Serve as a key onsite support in the intake process, helping clients and families navigate their first steps into treatment with clarity, compassion, and professionalism.
• Play an essential role in supporting admissions flow through accurate documentation, timely follow-up, and adherence to accreditation standards.
• Collaborate closely with Behavioral Health Support, Admissions, Clinical, and Facility teams in a fast-paced, team-oriented environment.
• Make a direct impact on access to care by delivering exceptional customer service while supporting survey readiness and quality standards.

Key Responsibilities

• Monitor Salesforce for new inquiries and pending admissions requiring onsite intake support.
• Communicate effectively with referral sources, utilization reviewers, and case managers to support admissions workflows.
• Create and maintain potential admission files in the Kipu electronic medical record (EMR).
• Upload, organize, and track required intake documentation, including verification of benefits (VOB), pre-admission screenings, demographic and insurance information, and referral source details.
• Assist in obtaining all required consents, identification, and financial documentation prior to admission.
• Maintain and update onsite intake tracking tools (e.g., whiteboards or electronic logs) with travel details, projected bed availability, client summaries, and contact information.
• Serve as an onsite point of contact for clients, families, visitors, and referral partners.
• Communicate intake steps and expectations clearly using trauma-informed, client-centered communication.
• Assist with intake calls and screenings as needed.
• Coordinate client travel logistics in collaboration with Behavioral Health Technician (BHT) supervisors.
• Work closely with Behavioral Health Support, Admissions, Clinical, and Facility teams to ensure smooth, compliant transitions into care.

Qualifications

• Associate’s degree and/or equivalent relevant experience.
• One (1) to two (2) years of experience in behavioral health, substance use treatment, healthcare coordination, or healthcare-based customer service preferred.
  Current CPR certification (required).
• Strong administrative, organizational, and time-management skills.
• Excellent verbal and written communication skills with the ability to build rapport quickly.
• Experience with customer service, intake coordination, or sales support functions.
• Working knowledge of confidentiality laws, accreditation requirements, and Joint Commission standards.
• Strong attention to detail with a focus on documentation accuracy and compliance.
• Ability to analyze information, follow procedures, and support quality improvement efforts.
• Experience with Kipu EMR and/or Salesforce systems, preferred.
• Prior experience supporting intake or admissions operations in a behavioral health setting, preferred.

Banyan Treatment Centers is an equal opportunity employer.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.