Intake Coordinator

J T Becker & Co Inc; Bridgeville (Allegheny County); Hybrid; USD 42,000 - 52,000; Full time

Benefits offered by this job

PTO

401(k)

Healthcare

Job summary

Becker & Company, a national private investigative company, is seeking a committed Intake Coordinator to support investigations involving workers’ compensation, fraud, liability, and other insurance claims. This entry point role requires reviewing assignments, maintaining records, and coordinating workflow across departments.

Based in Bridgeville with a full-time schedule, the position offers remote or hybrid options and a benefits package including PTO, 401(k), and healthcare.

Qualifications

• High school diploma or equivalent required.
• Experience in administrative support and data entry.
• Ability to verify information across documents and databases.
• Excellent written communication and phone etiquette.

Responsibilities

• Receive and review assignments from clients.
• Enter and update assignments in the operations system.
• Verify essential information like claimant names and claim numbers.
• Coordinate handoffs and escalate issues to management.
• Provide client communication and maintain records.

Skills

Attention to detail

Multi-tasking

Communication

Team collaboration

Problem solving

Education

High school diploma or equivalent

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Intake Coordinator — Investigative Services

Becker & Company

Employment type: [Full-time]

Schedule: Monday-Friday 9am-6pm Eastern Standard time

About the Opportunity

Becker & Company, a national private investigative company, is seeking a committed, detail-oriented, and proactive Intake Coordinator to support investigations involving workers’ compensation, suspected fraud, liability, and other insurance claims.

As an important first point of contact, you will receive and review incoming assignments, maintain accurate information in our operations system, communicate with clients, and coordinate workflow across departments. Your attention to detail and follow-through will help ensure each investigation begins with complete information and clear instructions.

What you will do:

Assignment intake and processing

• Receive and review electronic assignments and supporting documents submitted by clients.
• Accurately enter new assignments and update existing records in the company’s operations system.
• Verify essential information, including claimant names, claim numbers, client contact information, requested services, due dates, and special instructions.
• Identify missing, inconsistent, or unclear information and follow up with clients by phone or email.
• Review existing records to identify potential duplicate or related assignments and follow established verification procedures.
• Document client requirements, communications, and assignment updates so the appropriate departments have the information needed to proceed.
• Prioritize assignments according to client deadlines, urgency, and company procedures.
• Coordinate assignment handoffs and elevate questions or issues that require management direction.

Client communication and reception

• Answer incoming calls and emails professionally and courteously.
• Assist callers with routine questions and direct inquiries to the appropriate employee or department.
• Record and route messages accurately, including requests that require timely follow-up.
• Maintain professional relationships with clients and internal team members.

Administrative and department support

• Maintain organized, accurate, and current database records and electronic files.
• Provide administrative support and assist with other assigned department tasks.
• Support lead development by researching and organizing prospective client information from company-provided sources.

Requirements

What you will bring:

• High school diploma or equivalent.
• Experience in administrative support, data entry, customer service, intake, or a related role.
• Strong attention to detail and the ability to compare information across emails, documents, and database records.
• Sound judgment, critical thinking, and a willingness to ask questions when information is incomplete, inconsistent, or unclear.
• Clear written communication and a professional telephone manner.
• Strong organizational skills and the ability to manage competing priorities and follow-up tasks.
• Working knowledge of Microsoft Outlook, Word, and Excel, with the ability to learn company software.
• Ability to work independently, collaborate across departments, and protect confidential client and claim information.

Preferred Qualifications

• Experience with insurance claims, investigative services, legal administration, or a similar environment.
• Familiarity with workers’ compensation, liability claims, or insurance terminology.
• Experience using case management systems or maintaining client databases.

This position, based in our Bridgeville office, offers a full-time commitment with the flexibility of being remote or a hybrid schedule. We provide a comprehensive benefit package, including PTO, 401(k), healthcare, along with other benefits. As a nationwide provider of investigative services, Becker & Company has been serving the property and casualty insurance industry for over 32 years. Join our team of dedicated professionals who enjoy their work and deliver exceptional results.

Becker & Company is an equal opportunity employer.