Intake Care Senior Representative

HireTalent; BLOOMINGTON (MN); Remote; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a compassionate Personal Advocate to join their dynamic team. In this fully remote role, you will be the first point of contact for customers, providing them with essential information and support in a call center environment. Your ability to empathize and multitask will be crucial as you navigate various systems to assist callers with their needs. This entry-level position offers opportunities for growth and development within the company, making it an ideal fit for individuals passionate about helping others and making a positive impact in the mental health field. Join a supportive team where your contributions truly matter!

Qualifications

• Entry-level role requiring customer service experience and strong interpersonal skills.
• Ability to multitask and problem-solve in a fast-paced environment.

Responsibilities

• Answer inbound calls and provide high-quality customer service.
• Educate customers on benefits and assist with service access.
• Utilize multiple computer programs while engaging with customers.

Skills

Empathy

Strong technology skills

Multitasking

Interpersonal communication

Effective listening

Organizational skills

Problem-solving

Typing skills

PC skills/word processing

Education

Previous customer service experience

Call center environment experience

Tools

Computer software systems

Job description

Position is 100% remote. Candidates must have a reliable internet connection. Candidates can be located anywhere in the US, but must be able to accommodate the schedule and training schedule provided.

Top 3 skills needed in candidates are empathy, strong technology skills, and multitasking.

The Personal Advocate position is responsible for representing *** Behavioral Health (CBH) to all inbound callers within a call center environment and assuring caller’s contact with CBH is positive. Advocates are often the first encounter customers have with *** and thus are responsible for giving a positive first impression. The Advocacy tasks of this position are varied and often complex in nature requiring flexibility and multitasking capabilities. Responsibilities may include but are not limited to: educating customers on benefits, eligibility, referrals, non-clinical resources, and assessing for potential risk of harm or substance abuse concerns.

This position services calls in a warm and empathetic manner as many of the calls are sensitive in nature. Independent problem-solving skills are critical to success within the role along with intelligent judgment of assessing the caller’s needs. Based upon the call type and requests, advocates should be able to use customer service skills, knowledge of the mental health/substance abuse field, and *** training to effectively address callers' needs in an educational manner. This position is an entry-level role with opportunities for growth within the company. Incumbents will utilize telephonic communication the majority of the time with some web, and internal CBH materials to achieve first-time resolution for callers.

Responsibilities:

The primary responsibility of the Advocate role is answering calls from customers including providers. The majority of the day will be answering inbound calls from customers looking to access, understand, or utilize services.

Within a call, an advocate may:

1. Register participants in the intake system and open case files
2. Educate participants on their benefits based upon individual plan design and other clinical or non-clinical resources available
3. Conduct an intake as needed to assess for presenting concern and risk of harm or substance abuse concerns
4. Provide participants with names and phone numbers of nearest providers
5. Multi-task by maneuvering through various computer programs and screens

As needed, an advocate may also:

1. Write authorizations to ensure claims are paid correctly.
2. Provide follow-up calls to participants to ensure correct information is given
3. Send eligibility requests to determine effective coverage dates or to verify correct benefits are loaded
4. Send complaints to initiate grievance process for customers

On all calls, an advocate is responsible for:

1. Providing high-quality customer service as identified by Advocacy department quality standards
2. Using independent problem-solving skills to make sound decisions in assessing the needs of the callers by giving accurate information and providing first call resolution
3. Understanding the business needs of the role, while balancing the needs of the customer
4. Taking an educational approach to ensure callers are able to understand the complexities of accessing care
5. Demonstrating a complete awareness and understanding of the responsibilities and workflows of the various departments within ***

Minimum Requirements:

Previous customer service experience or related position

1. Superb interpersonal communication
2. Effective listening and organizational skills
3. Ability to manage multiple tasks, setting priorities where needed
4. Independently problem solve, with the ability to function without constant supervision
5. A demonstrated ability to type effectively; with strong PC skills/word processing experience and ability to learn new computer software systems
6. Ability to learn new workflows and tasks quickly
7. Ability to work independently and be a team player
8. Previous call center environment experience preferred
9. Computer multitasking - working in numerous screens while staying engaged with customer

Qualified applicants will be considered without regard to race, color, age, disability, sex (including pregnancy), childbirth or related medical conditions including but not limited to lactation, sexual orientation, gender identity or expression, veteran or military status, religion, national origin, ancestry, marital or familial status, genetic information, status with regard to public assistance, citizenship status, or any other characteristic protected by applicable equal employment opportunity laws.