Intake Attorney - Boston, Washington, D.C.

Mintz; Boston (MA); Hybrid; USD 140,000 - 180,000; Full time

Benefits offered by this job

Bonus eligible

Comprehensive benefits package

Job summary

Mintz is seeking an Intake Attorney to support new business intake and conflicts of interest processes. The role focuses on client review, conflict resolution, and outside counsel guideline reviews, reporting to the Manager, Intake Attorneys.

The position collaborates with the Director of Client Intake and the ethics member. Key duties include conducting conflicts checks, drafting engagement letters, maintaining intake records, and liaising with internal stakeholders to mitigate risk.

Qualifications

• JD required and US licensure to practice law.
• Excellent verbal and written communication skills.
• Ability to multitask and manage deadlines in a fast-paced environment.
• Strong analytical abilities and problem-solving mindset.
• Discretion with confidential information and professional ethics.

Responsibilities

• Perform conflict checks for prospective clients and resolve conflicts.
• Review outside counsel guidelines and draft or revise related documents.
• Draft engagement letters and waivers as requested.
• Maintain accurate intake records and conflict reports.
• Assist in implementing ethical walls and related tools.
• Collaborate with ethics officer and firm stakeholders on best practices.

Skills

Multitasking

Communication

Analytical abilities

Judgment and discretion

Collaboration

Education

Juris Doctor (JD)

Tools

LexisNexis

Elite 3E

Microsoft Office

Job description

The Intake Attorney will support various firm initiatives related to new business intake and conflicts of interest. The Intake Attorney will focus primarily on executing processes related to new client review, identification and resolution of conflicts, and outside counsel guideline review. This position will report to the Manager, Intake Attorneys, and work closely with the Director of Client Intake and Firm’s ethics member.

Primary Responsibilities:

• Process the intake of prospective new clients on behalf of sponsoring Firm attorneys including, but not limited to, performing conflict of interest checks, reviewing resulting conflict reports and identifying any conflicts of interest, communicating with affected attorneys to resolve any such conflicts, and drafting engagement letters and any necessary waivers.
• Ensure the collection and maintenance of accurate records related to intake of new clients, including the firm’s conflicts records, intake forms, engagement letters, and outside counsel guidelines.
• Liaise with internal firm stakeholders as necessary to mitigate potential risks associated with the intake of new business and client-tendered outside counsel guidelines.
• Review outside counsel guidelines, identify potential issues, liaise with internal firm stakeholders regarding the same, draft and revise related agreements, and communicate and negotiate with clients, as requested.
• Draft waivers of conflicts of interest, as requested.
• Utilize internal and external research tools to identify potential risks associated with intake of new clients.
• Act as a resource and subject matter expert for the Department as well as firm attorneys and assistants on conflicts of interest and any and all matters related to the intake of new clients, new matters, lateral conflict clearance, and the like.
• Work closely with the Firm’s ethics officer to develop, implement, and enforce best practices related to engagement letters.
• Potentially assist in the review and implementation of potential new software tools as they pertain to the Department’s functions including, but not limited to, ethical walls and outside counsel guidelines.
• Maintain a working knowledge of firm trends and developments as they impact the Department and its processes to better manage ethical and business risks.
• Assist with the preparation, implementation, and maintenance of ethical walls.
• Assume additional responsibilities.
• This role requires 60% in office presence; remote work is permissible 40% of the time.

Job Qualifications:

• JD required.
• Must be licensed in the US, preferably in a jurisdiction in which Mintz has an office.
• Prior law firm experience in the same or similar role a benefit, but not required.
• Working knowledge of ethical, legal, and risk management rules and requirements a benefit, but not required.
• Willingness to learn substantive law required.
• Excellent ability to multitask and effectively juggle multiple deadlines.
• Possess excellent verbal and written communication skills with an ability to influence others.
• Experience with conflicts software a benefit, but not required.
• Knowledge of Elite 3E a benefit, but not required.
• Proficiency using on-line research tools such as LexisNexis a benefit, but not required.
• Excellent legal research, writing, and communication skills.
• Must be comfortable analyzing, working with, and presenting data.
• Outstanding sense of customer service.
• Strong planning and organizational skills including demonstrated ability to manage multiple, diverse projects concurrently.
• Analytical and creative approach to problem-solving.
• Demonstrated ability to use discretion and judgment in making and communicating decisions.
• Excellent interpersonal skills and the ability to gain the respect, trust and confidence of the Firm’s members, associates, and staff.
• Must be highly responsive.
• Ability to function in a fast-paced, service-oriented environment, prioritize multiple projects on a daily basis, and adjust to shifting priorities.
• Strong planning, project management and organizational skills.
• Strong sense of urgency.
• Ability to collaborate and gain the respect, trust, and confidence of the Firm’s attorneys and professional staff.
• Possess a “hands-on” tactical approach.
• Facilitate teamwork and identify opportunities to develop new processes/infrastructure.
• Demonstrated ability to grasp and implement new concepts quickly.
• Strong analytical abilities, resourcefulness, and attention to detail.
• Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships.
• Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics.
• Must display the highest level of diplomacy, tact and discretion, with comfort in handling and maintaining confidential information.
• Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.

This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.

Physical Demands:

This position requires sitting or standing for long periods of time and the continuous operation of standard office equipment, such as computers, keyboards and phones. It also requires mobility sufficient to perform certain job functions, such as getting to photocopiers/scanners/fax machines, and regular bending, reaching, lifting, stooping and occasionally pulling, pushing and/or lifting items that weigh up to 25 pounds.

The salary range for this position in each officelocation is:

This position is bonus eligible.Mintz offers a comprehensive benefits package.