Insurance Correspondence Specialist

USA Clinics Group; Northbrook (IL); On-site; USD 80,000 - 100,000; Full time

Job summary

A national healthcare company in Northbrook, IL is seeking an Insurance Correspondence Specialist to manage incoming insurance correspondence and ensure timely follow-up. The ideal candidate will have experience in Revenue Cycle Management, a solid understanding of medical records, and familiarity with various practice management systems. This full-time position offers a competitive hourly wage and valuable benefits.

Benefits

Medical

Dental

Vision

PTO + Sick Time

401k

Qualifications

• 3–5 years of experience in the Revenue Cycle Management (RCM) process.
• Basic understanding of medical records and insurance processes.
• Familiarity with multiple practice management systems (PMS).

Responsibilities

• Review, sort, and process all incoming correspondence from insurance companies.
• Analyze letters to determine the required action and update the practice management system.
• Maintain organized digital and paper records of all correspondence activities.

Skills

Revenue Cycle Management experience

Understanding of medical records

Familiarity with practice management systems

Analytical skills

Attention to detail

Job description

Why USA Clinics Group?

Founded by Harvard-trained physicians with a vision of offering patient-first care beyond the hospital settings, we’ve grown into the nation’s largest network of outpatient vein, fibroid, vascular, and prostate centers, with 170+ clinics across the country. Our mission is simple: deliver life-changing, minimally invasive care, close to home.

We’re building a culture where innovation, compassion, and accountability thrive. While proud of our growth, we’re even more excited about what’s ahead, and the team we’re building to get there. We look forward to meeting you!

Why You'll Love Working with us:

Rapid career advancement Competitive compensation package

Positive, team-oriented environment Work with cutting-ed technology

Make a real impact on patients’ lives Join a fast-growing, mission-driven company

Position Summary:

We are seeking a proactive and detail-oriented Insurance Correspondence Specialist to manage incoming insurance correspondence and ensure timely follow-up on all related tasks. The ideal candidate will have hands-on experience in the Revenue Cycle Management process, a solid understanding of medical records, and familiarity with multiple practice management systems (PMS).

Position Details:

• Location: Northbrook, IL
• Schedule: Full-time
• Pay Range: $20.00-$23.00 per hour

Key Responsibilities:

• Review, sort, and process all incoming correspondence from insurance companies.
• Analyze letters to determine the required action and update the practice management system accordingly.
• Create and assign tasks based on correspondence findings.
• Scan and attach letters into the appropriate software or patient record system.
• Print and mail appeals or other necessary documents to insurance companies.
• Proactively identify and escalate issues or discrepancies to the Revenue Cycle Manager.
• Maintain organized digital and paper records of all correspondence activities.

• 3–5 years of experience in the Revenue Cycle Management (RCM) process.

• Basic understanding of medical records and insurance processes.
• Familiarity with multiple practice management systems (PMS).
• Strong analytical and problem-solving skills.
• Excellent communication, organization, and attention to detail.
• Ability to work independently and manage multiple priorities.

• Medical
• Dental
• Vision
• PTO + Sick Time
• 401k

If you’re a proactive professional with a keen eye for detail and experience in RCM, we’d love to have you on our team!