Insurance Coordinator / Admin Team Lead

PacificWest Asset Management Corporation; Costa Mesa (CA); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) match

Job summary

PacificWest Asset Management Corporation is seeking an organized administrative support role to track insurance certificates and manage front desk duties. You will monitor expirations and communicate with tenants, vendors, and property managers to ensure compliance.

The position also involves scanning invoices, maintaining office supply processes, and providing reception coverage as needed. Strong communication and cross-department collaboration are essential for success.

Qualifications

• Proficiency with Outlook, Word, and Excel.
• Strong organization and follow-through.
• Clear communication with tenants, vendors, and internal teams.
• Hands-on experience and collaboration across departments.

Responsibilities

• Track tenant, vendor, and property insurance certificate expirations.
• Communicate with tenants, vendors, and managers about expired certificates.
• Scan invoices and maintain office supply processes.
• Assist with receptionist coverage as needed.

Skills

Microsoft Outlook

Microsoft Word

Microsoft Excel

Organization

Job description

Track insurance certificates and support office services, supply ordering, scanning, and front desk coverage.

• Track tenant, vendor, and property insurance certificate expirations
• Communicate with tenants, vendors, and managers about expired certificates
• Scan invoices and maintain office supply processes
• Assist with receptionist coverage as needed

Qualifications

• Proficiency with Microsoft Outlook, Word, and Excel
• Strong organization and follow-through
• Clear communication with tenants, vendors, and internal teams
• Medical, dental, and vision benefits.
• 401(k) access with a discretionary year-end company match.
• Hands-on experience and collaboration across departments.

Contact our team about current availability, compensation, and the work arrangement for this role.